Loading...
HomeMy WebLinkAboutOrd 1319 - Ch 2.52 - Emplymnt Types and Holidays ORDINANCE NO. 1319 CITY OF PALM DESERT ADMINISTRATIVE SERVICES DEPARTMENT STAFF REPORT REQUEST: APPROVE AMENDMENTS TO THE PALM DESERT MUNICIPAL CODE, CHAPTER 2.52, PERTAINING TO THE PERSONNEL SYSTEM, RELATED TO BENEFITS PROVIDED TO PART-TIME EMPLOYEES. SUBMITTED BY: Lori Carney, Director of Administrative Services DATE: March 23, 2017 r, �.... * CONTENTS: Staff report ME NGGAT � 3`�._.uHOC°� D✓lC TINUEB Recommendation: Waive further reading and pass Ordinance No. 1319 to second reading, approving amendments to the Palm Desert Municipal Code (PDMC) Chapter 2.52 Personnel System, Sections 2.52.305 Definition of Employment Types and 2.52.700 Holidays. * Passed to 2nd reading as amended with the change discussed to the first sentence of paragraph B, so that the language will read "twenty or more." 5-0 Executive Summary: The City's personnel system was updated in 2012 to accommodate the development of part-time positions in the Visitor Center. These positions were developed to provide primarily customer service and the salary was set much lower than any other City positions. Prior to this the City had not employed regular part-time employees since 1999 and did not have clear guidelines for the administration of benefits. Since 2012 there have been a number of changes with respect to part-time employees. The City relocated the Visitor Center and eliminated all but one part- time position. Over this time the cost of health and ancillary benefits has increased eroding the modest salary of the part-time employee pay grade and meaningfully decreasing the incumbent's net pay each year. Staff recommends minor modifications to the City's policy in order to provide equitable administration of benefits for the part-time employee(s). Staff Report Amend Chapter 2.52 Personnel System, Sections 2.52.305 and 2.52.700 March 23, 2017 Page 2 of 3 Background: When the part-time Customer Service positions were created in 2012, all benefits were set up to be paid and accrued at 50%, with the employee paying 50% of premiums and earning 50% of vacation and holiday leave. At that time it was envisioned that such employees would likely work 20 hours per week. At that time the City's payroll and benefits administration systems were also cumbersome and the administration of different benefits amounts for different employees was difficult. Since that time the schedule for the part-time employee has been 25 hours per week, and in order to serve the needs of the City may be adjusted up or down. Additionally, the City implemented a new payroll system that can accommodate different benefits levels for different employees more easily. Currently holidays are provided at a flat four hours for each full day holiday. This causes inequity as the employee may have been regularly scheduled to work more than 50% of the day. For example, City Hall is closed on Monday, Martin Luther King Jr. Day, and all full-time employees receive eight hours of holiday pay. The part-time employee is normally scheduled to work five hours, but only receives four hours pay, therefore her paycheck is one hour shorter than normal. Providing Holiday pay proportional to hours scheduled resolves this issue. Staff recommends that the municipal code be amended as attached to allow the provision of benefits and holiday pay for part-time employees to be proportional to the hours worked. For example, if the employee is scheduled 20 hours per week benefits would accrue at 50%, however if they are scheduled for 30 hours per week benefits would accrue at 75%. This provides some equity in the administration of benefits based on the employee's schedule. This amendment has been discussed with the Palm Desert Employees Organization and a copy has been provided to them for review and comment. The organization took no exception to the proposed changes. • Staff Report New Noir Amend Chapter 2.52 Personnel System, Sections 2.52.305 and 2.52.700 March 23, 2017 Page 3 of 3 Fiscal Analysis: The current schedule would potentially result in cost increases of up to $1,500 annually for insurance premiums. This is dependent on the employee's schedule and premium costs. The potential increases in holiday hours are not significant. Submitted by: --- Lori Carney, Director of Administrative Services �� CITY COUNC�9p iON 74.."4.4_,e. APPROVED (DENIED M. Moore, Director of Finance SEC p j� t�'TWC MEE r�nil/ . - � -7 . J AYE'• Approval: NOES: Ivor ABSENT/ BOW ABSTAIN/ A 4) W' VERIFIED Mil frog/eA Original on Fib with City k'e Office * Passed to 2nd reading as amended with the Lauri Aylaian, City Manager change discussed to the first sentence of paragraph B, so that the language will read "twenty or more." 5-0 ORDINANCE NO. 1319 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING CHAPTER 2.52 OF THE PALM DESERT MUNICIPAL CODE BY AMENDING SECTIONS 2.52.305 EMPLOYMENT TYPES AND 2.52.700 HOLIDAYS. WHEREAS, the City of Palm Desert has established a personnel system in section 2.52 of its municipal code; and WHEREAS, the City of Palm Desert employees part-time employee's and desires that the administration of benefits be equitable to their contributions of time worked; and WHEREAS, these amendments allow benefit to be provided proportionate to an employee scheduled hours of work; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, DOES HEREBY ORDAIN THAT THE FOLLOWING SECTIONS OF THE PALM DESERT MUNICIPAL CODE ARE HEREBY AMENDED AS FOLLOWS: Section 1. That Sections 2.52.305, 2.52.700 and 2.52.705, of the Municipal Code are hereby amended to read as illustrated in Exhibit "A." Section 2. That the City Clerk shall certify to the passage and adoption of this ordinance and shall cause the same to be published once in The Desert Sun, a newspaper of general circulation, printed and published in the County of Riverside and circulated within the City of Palm Desert and shall be in full force and effective thirty (30) days after its adoption. ORDINANCE NO. 1319 PASSED, APPROVED, AND ADOPTED by the City Council of the City of Palm Desert, California, at its regular meeting held this _ day of _ i, 2017, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JAN HARNIK, MAYOR ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA ORDINANCE NO. 1319 ATTACHMENT A AMEND CHAPTER 2.52 2.52.305 Definition of Employment Types A. Regular Full -Time Employment. Employees are those who successfully complete the probationary period and who regularly work forty hours per week, the maximum number of hours scheduled by a department or division. Regular full-time employees receive all benefits outlined in the labor group bargaining agreements and in the municipal code, unless otherwise stated. B. Regular Part -Time Employment. Employees who are regularly scheduled to work more than twenty hours per week lec , than forty hourc por wook and moro than twonty houra por wool and who successfully complete the probationary period. Regular part-time employees, provided they are employed on a basis of twenty or more hours per week, are eligible for vacation, sick leave, other leaves of absence credits, and CaIPERS service credit, proportional to their assigned work hours. They are eligible for holiday pay in accordance with municipal code Section 2.52.700, Holidays. Employooc who aro rogularly ahadulod to work thirty houro por wook would receive savergy-five peroont accrual of moation and dolt leave. Regular part-time employees (regularly scheduled for less than forty hours per week) will be eligible to receive fixed cost benefits such as health, dental, vision, long term disability and life insurance plans at a rate proportional to the hours they are scheduled to work unless otherwise provided for in a labor or employment agreement approved by the City Council. fifty percent of tho ourront promium paid for omplayooc with rogular full timro cta :Jc. 2.52.700 Holidays. All regular and probationary full-time employees of the city shall receive eight or four hours pay for each holiday, as described in this section. All regular and probationary part-time personnel, as defined in Section 2.52.305, shall receive holiday hours pay proportionate to their scheduled hours of work on the designated holiday. "Scheduled hours" are determined by the Department Head. Example, City Hall closed for eight hours for Independence Day, employees normally_ scheduled to work five hours on said day would receive 5 hours of Holiday Pay. omployod on a half timc basis or moro, L'ut locc than fulltimo, ahall r000ivc-kur hc6rc pay, but only for oaah full day holiday. Employees on any typo of a leave of absence as defined in Section 2.52.835 are not eligible for holiday pay.