HomeMy WebLinkAboutRes 2017-31 - 32 Dstrctn of Rcrds - HR Cv\
CITY OF PALM DESERT RESOLUTION NO. 2017-31 & 32
ADMINISTRATIVE SERVICES DEPARTMENT
STAFF REPORT
REQUEST: Adoption of Resolutions 2017- 31 a Resolution of the City Council
of the City of Palm Desert, California, Setting Forth its Findings and
Authorizing the Destruction of Records from the Department of
Human Resources, as Indicated on the Records Retention
Schedule (Adopted May 14, 2015) — Records Dated 2006 - 2014
(Exhibit "A"), and Resolution 2017 - 32 A Resolution of the City
Council of the City of Palm Desert, California, Setting Forth its
Findings and Authorizing the Destruction of Paper Records, to Rely
on the Electronic Record as the Official Record — Records from
1990 to 2010 (Exhibit "A").
SUBMITTED BY: Lori Carney, Director of Administrative Services
DATE: April 13, 2017
CONTENTS: Resolutions Number: 2017 - 11 and 2017- 32
Recommendation:
1. Waive further reading and adopt Resolution 2017- 31
authorizing the destruction of records from the Department of
Human Resources as indicated on the Records Retention
Schedule; and
2. Waive further reading and adopt Resolution 2017- 32
authorizing the destruction of paper records that have been digitally
imaged to rely on the electronic record.
Strategic Plan Objective:
This action is not related to the Strategic Plan.
Background:
The Human Resources Department recommends the destruction of various
closed litigation files, closed recruitment files and worker's compensation files in
Closed Recruitment, Litigation and Worker's Compensation Files for Destruction Exhibit "A"
April 2017
RESOLUTION NO. 2017-31
Closed Recruitment Files:
Position Month/Year #of folders
Clerical Asst./PW Jan-13 3
Laborer Nov-12 1
Bukiding Inspector Dec-12 1
Management Analyst Aug-12 1
Street Maint Spvsr Oct-12 1
Assoc/sr. Engineer Oct-12 1
Acct Tech PW Oct-12 1
VIC Customer Service Clerk Oct-12 1
Customer Service Clerk Jun-13 1
Code Compliance Officer May-13 1
Code Compliance Officer Sep-13 1
Asst/Assoc Planner Jul-13 1
Asst/Assoc Planner Jul-13 1
Asst/Assoc Planner Jul-13 1
Customer Service Clerk Apr-12 1
Internal Recruitments PW Insp &Sup
Plans Exam Jun-12 1
Laborer Oct-13 1
ACM Mar-14 1
Admin Sec. Mar-14 2
Joslyn Center Backgrounds Jun-13 1
Closed Litigation Files:
Years: 1997- 2004 Various Various
Closed Worker's Compensation File:
Closed Year 2000 1
RESOLUTION NO. 2017- 32
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT
HAVE BEEN DIGITALLY IMAGED FROM THE DEPARTMENT OF
HUMAN RESOURCES, TO RELY ON THE ELECTRONIC RECORD AS
THE OFFICIAL RECORD.
WHEREAS, the Department of Human Resources of the City of Palm Desert,
California, has imaged, in compliance with applicable state laws, official files, records,
exhibits, permits, and other documents of said department; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version
of the documents, records or files as set forth in Exhibit"A," attached hereto, to rely on the
images as the "Official Record" and will be retained for the applicable retention period.
Section 3. Terminated employee files. Term years: 2000-2011. See
attachment(Exhibit "A")
Form RS-1/2016
G W1TStaf Reporls\Destructron d Records\Resolutmon-Destruction d Records Emp Files-DIGITILLAY IMAGED-2017.docx Sunday,April 02.2017
RESOLUTION NO. 2017- 32
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this day of 2017, by the following
vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
JAN HARNIK, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-1/2016
G:U/RRStaff Reports\Destruction of Records\iesolutuion-Destruction of Records Emp Files-DIGITILLAY IMAGED-2017.docx Sunday,April 02,2017
Terminated Employee Records Exhibit "A"
Destruction April 2017
RESOLUTION NO. 2017-32
Last name First name Term date
Colon Patrick 8/3/2009
Croy Homer 7/31/2009
Duran Francisco 7/21/2010
Escobedo Arturo 1/18/2011
Fenske Charles 7/1/2009
Gilligan Sheila 8/7/2009
Godfrey Ben 12/28/2007
Godinez William 9/13/2006
Hamidzadeh Amir 7/27/2007
Hogele Rochelle 8/13/2009
Hunt Maria 8/31/2009
Janes Ray 9/20/2000
Joy Phil 7/1/2009
Kaiser Dan 7/4/2008
Lopez Daniel 12/22/2011
Magana Martin 6/26/2007
Martinez Raoul 4/11/2007
McBride Craig 6/2/2007
Middleton John 3/25/2004
Ortega Carlos 12/30/2008
Pudis Joseph 7/31/2009
Riches Robert 7/17/2009
Ruiz-Allchin Shelly 2/22/2008
Salas David 7/1/2009
Schrader Rosemarie 7/27/2009
Scott Arla 6/16/2009
Scully Patricia 8/13/2009
Smith Stephen 3/23/2007
Teran Ernesto 5/28/2010
Thompson Elinor 12/29/2008
Torres Jose 5/28/2010
Torres Ricardo 5/28/2010
Twedt Richard 8/13/2009
Urbina Francisco 6/29/2007
Van Gelder Douglas 11/14/2008
Witte Locksi 10/12/2007
Wright Barbara 8/11/2009
Yrigoyen David 8/14/2009
Zepeda Jose 5/28/2010