HomeMy WebLinkAboutC35071 - On-call City Surveyor Svcs Contract No. C35071
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: APPROVE CONTRACT EXTENSION TO CONTRACT NO.
C35070 FOR ON-CALL CITY SURVEYOR SERVICES TO
MICHAEL BAKER INTERNATIONAL, INC., OF PALM DESERT,
CALIFORNIA, FOR ADDITIONAL NINE MONTHS IN AN AMOUNT
NOT TO EXCEED $90,000
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONSULTANT: Michael Baker International, Inc.
74-130 Country Club Drive, Suite 201
Palm Desert, CA 92260
DATE: April 13, 2017
CONTENTS: Amendment to Agreement
Recommendation
By Minute Motion:
1. Approve Contract Extension to Contract No. C35070 for On-Call City
Surveyor Services to Michael Baker International, Inc., of Palm Desert,
California, for additional nine months from April 1, 2017, to
December 31, 2017, in an amount not to exceed $90,000; and
2. Authorize the Mayor to execute the contract.
Strategic Plan Objective
This action has no impact on achieving the goals set forth in the Strategic Plan.
Background
After the former City Surveyor retired in December of 2014, the position was advertised
but no suitable replacement was found. Since then, the City has contracted with
Michael Baker International, Inc., to provide the temporary surveying and mapping
services.
Last year, a new Request for Proposals (RFP) was advertised and Michael Baker
International, Inc., was the best ranked firm again. Therefore, on February 25, 2016,
City Council awarded a one-year contract in an amount not to exceed $120,000, which
was ended on March 31, 2017.
Contract No. C35071
Staff Report
Approve Contract Extension for On-Call City Surveyor Services
Page 2 of 2
April 13, 2017
To date, there is approximately $45,000 remaining in the original contract that should
last us until the end of Fiscal Year 2016-17 and be carried over with any remaining
balance to the next fiscal year. The additional $45,000 will be included in the Fiscal
Year 2017-18's budget. Meanwhile, the City has been advertising the City Surveyor
position for one and one-half months, and staff is hopeful that we should be able to hire
a qualified candidate soon.
Fiscal Analysis
There is no fiscal impact beyond the cost of obtaining the surveying and mapping
services.
Prepared By: Department Head:
Bo Ch n, P. . Mark Greenwo , P. .
City Engineer Director of P blic Works
Sa�G ' 7
.M. Moore, Director o Finance �� R . Har eaves, 'ty Attorney
Approval:
Lauri Aylaian, City Manager
CONTRACT NO. C35071
AMENDMENT TO AGREEMENT
WHEREAS, the City of Palm Desert ("City") and Michael Baker International, Inc.
("Consultant"), entered into an agreement, dated February 25, 2016, for On-Call City
Surveyor Services ("Agreement"), the parties wish to amend the Agreement effective April 13,
2017.
NOW, THEREFORE, the parties agree as follows:
A. The Term of the contract is hereby extended by nine months from April 1, 2017, to
December 31, 2017.
B. The Amount of the contract will be increased by the sum of Ninety Thousand and no
00/100 Dollars ($90,000.00).
C. All other terms and conditions of the Agreement shall remain unchanged, and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the 13th day of April 2017.
CITY OF PALM DESERT MICHAEL BAKER INTERNATIONAL, INC.
A Municipal Corporation Consultant
Jan C. Harnik, Mayor
Attest: Approved as to Content:
Rachelle D. Klassen, City Clerk Mark Greenwood, P .E.
CITY OF PALM DESERT, CALIFORNIA Director of Public Works
Approved as to Form:
Robert W. Hargreaves, City Attorney
CONTRACT NO. C35071
CONTRACTOR NOTARY ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of
the individual who signed the document, to which this certificate is attached, and not
the truthfulness, accuracy, or validity of that document.
State of California }
} SS
County of Riverside }
On , 20 , before me, , a Notary
Public, personally appeared , who proved
to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)