HomeMy WebLinkAboutC33872 - Xtnsn Janitorial Svcs - Parkview t. (\c) C f!1.2),1
CITY OF PALM DESERT
'r4 Council Agenda Request
A .444
'fi�"r Meeting of April 27, 2017
1. To be considered under:
Consent Calendar❑ Resolutions ❑ Ordinances ❑ New Business
Old Business ❑ Informational Items ❑ Public Hearings ❑ Other ❑
2. Item Title: (Please provide the wording that should appear as the item's title on the agenda).
APPROVE A SECOND ONE-YEAR EXTENSION TO CONTRACT NO. C33870 WITH DEDICATED
BUILDING SERVICES FOR JANITORIAL SERVICES AT THE PARKVIEW OFFICE COMPLEX, IN
THE AMOUNT OF $86,404.56
3. Financial: (Complete if applicable)
(a) Account/Project: 5104195-4369601 (b) Amount Requested: $ $86,404.56
(c) In the Current Budget? Yes (d) Appropriation Required? No
Approved by the Director of Finance:
4. Submitted by: PUBLIC WORKS
A."
5. Approvals: Dept Head: I' City Manager:
Mark Greenwood, P.E. Lauri Aylaian
Contract No. C33872
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: APPROVE A SECOND ONE-YEAR EXTENSION TO CONTRACT
NO. C33870 WITH DEDICATED BUILDING SERVICES FOR
JANITORIAL SERVICES AT THE PARKVIEW OFFICE COMPLEX,
IN THE AMOUNT OF $86,404.56
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Dedicated Building Services, LLC.
4419 Van Nuys Blvd, Suite 209
Sherman Oaks, CA 91403
DATE: April 27, 2017
CONTENTS: C33872, Second Amendment to Agreement C33870
Letter from Dedicated Building Services, LLC.
Recommendation
By Minute Motion:
1. Approve a second one-year extension for Contract No. C33870 with
Dedicated Building Service, LLC., for janitorial services at the Parkview
Office Complex, in the amount of $86,404.56; and
2. Authorize the Mayor to execute the contract.
Funds are available in the General Fund Account No. 5104195-4369601, CAM-BLDG
#444, Parkview.
Strategic Plan Objective
Providing janitorial service to City-owned facilities is an on-going operations function
and, as such, does not directly contribute to the objectives of the Strategic Plan.
Staff Report
Approve C33872 with Dedicated Building Svs, 2nd One-Year Extension
April 27, 2017
Page 2 of 2
Background
The subject contract was awarded by the City Council to Dedicated Building Services,
LLC., on August 28, 2014, for a term of 21 months with an option for two, one-year
extensions. The contract includes the daily janitorial services to the Parkview Office
Complex. On June 30, 2016, the City Council approved the first extension, which is set
to expire on June 30, 2017, for the monthly amount of $6,407.50. Change Order No. 1
was approved on November 10, 2016, to add one hour of janitorial service to the
complex, and increased the contract amount to $6,857.50 per month.
Dedicated Building Services has agreed to a second one-year extension of the contract
commencing July 1, 2017. However, due to the state's mandated minimum wage
increase, they are requesting a five percent increase to help offset the additional costs.
Dedicated Building Services' performance has met City standards, and staff finds the
request to be reasonable. The increase equals $342.88 per month ($4,114.56 per year);
raising the contract amount to $7,200.38 per month, or $86,404.56 per year.
Fiscal Analysis
This is an on-going maintenance activity with no fiscal impact beyond the contract
amount.
Prepared By:r- Dep m nt ead:
`V'• - , 1 ernandez Mark G e nwood, P.E.
/ ac ies Maintenance Manager Directo o Public Works
U-Ci C((i.
c�—
an M. Moore, Director of Finance
Approval:
Lauri Aylaian
City Manager
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CONTRACT NO. C33872
SECOND AMENDMENT TO AGREEMENT
WHEREAS, the City of Palm Desert ("City") and Dedicated Building Services, LLC.,
("Contractor"), entered into an agreement, dated August 28, 2014, for City Facilities Janitorial
Services ("Agreement"), the parties wish to amend the Agreement effective July 1, 2017.
NOW, THEREFORE, the parties agree as follows:
A. Term is amended to add the following paragraph to the end of the existing section, as
amended.
"The term of this Agreement is extended, and shall include the time period from July 1,
2017, through June 30, 2018."
B. The Amount of the contract will increase by the sum of four thousand one hundred
fourteen dollars and 56/100 ($4,114.56) for a total annual contract price of $86,404.56.
C. All other terms and conditions of the Agreement shall remain unchanged, and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the 27TH day of April 2017.
CITY OF PALM DESERT DEDICATED BUILDING SERVICES
A Municipal Corporation Contractor
Jan C. Harnik, Mayor
City of Palm Desert
Attest: Approved as to Content:
Rachelle D. Klassen, City Clerk Mark Greenwood, P .E.
CITY OF PALM DESERT, CALIFORNIA Director of Public Works
Approved as to Form:
Robert W. Hargreaves, Esq.
City Attorney
CONTRACT NO. C33872
CONTRACTOR NOTARY ACKNOWLEDGMENT
A Notary Public or other officer completing this certificate verifies only the identity of the
individual who signed the document, to which this certificate is attached, and not the
truthfulness, accuracy, or validity of that document.
State of California }
} SS
County of Riverside }
On , 20 , before me, , a Notary
Public, personally appeared , who proved
to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
11111
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April 4, 2017
Mr. Carlos G. Hernandez
Facilities Manager
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
RE: Parkview Janitorial Contact Extension - July 1, 2016 to June 30, 2017
Hi Carlos,
Please accept this letter as Dedicated Building Services' desire to extend our current contract with the City of
Palm Desert. As you know, our current agreement was submitted in August 2014 and extended last year. On
January 1, 2017, we experienced another increase in the California Minimum Wage law from $10.00 to $10.50
per hour, an 5% increase. In addition, there will be another increase January 1, 2018 from $10.50 to $11.00 per
hour. Therefore, we are requesting an increase of 5% of our current billing of $6,857.50 to a new monthly
billing of$7,200.38 for the next fiscal year commencing July 1,2017.
We appreciate your business and look forward to furthering our partnership with the City of Palm Desert.
Cordially,
Derek C. Smith
Manager