HomeMy WebLinkAboutC34241 - Xtnsn Cmrcl-Rsdntl Street Sweeping Contract No. C34241
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: APPROVE A ONE-YEAR EXTENSION TO CONTRACT NO.
C34240 WITH M & M SWEEPING, INC., FOR COMMERCIAL AND
RESIDENTIAL STREET SWEEPING IN THE AMOUNT OF
$140,809.56
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: M & M Sweeping, Inc.
P.O. Box 878
Thousand Palms, CA 92276
DATE: April 27, 2017
CONTENTS: C34241, First Amendment to Agreement C34240
Letter from M & M Sweeping, Inc.
Recommendation
By Minute Motion:
1. Approve a one-year extension for Contract No. C34240 with M & M
Sweeping, Inc., for commercial and residential street sweeping in the
amount of $140,809.56; and
2. Authorize the Mayor to execute the contract.
Funds are available in the General Fund Account No. 1104310-4332000, Street Repair
and Maintenance.
Strategic Plan Objective
This is an on-going landscape maintenance function and contributes to our goal of
providing a uniquely beautiful desert environment in highly visible areas of the City.
Background
The National Pollutant Discharge Elimination System (NPDES) permit requires the
reduction of pollutants by Source Control Best Management Practices (BMPs), and the
reduction of litter accumulation. In addition, the South Coast Air Quality Management
Staff Report
Approve C34241 with M & M Sweeping, 1st One-Year Extension
Page 2 of 2
April 27, 2017
District (SCAQMD) requires that sediment be removed from paved public roadways.
Street sweeping is considered one of the most effective methods to achieve compliance
with the NPDES and SCAQMD requirements.
Therefore, the subject contract was awarded to M &M Sweeping, Inc., by City Council
on May 14, 2014, for a term of two years, with an option for two, one-year extensions.
The contract, which is set to expire on June 30, 2017, includes the biweekly sweeping
of all public streets in the City of Palm Desert.
M & M Sweeping has agreed to a one-year contract extension commencing July 1,
2017, at the current annual contract amount of $11,734.13 per month or $140,809.56.
M & M's performance has met City standards, so staff recommends approval of this
extension.
Fiscal Analysis
This is an on-going maintenance activity with no fiscal impact beyond the contract
amount.
Prepared By: De rt e Head:
David Reyes,Str ets Supervisor Mark Gr a ood, P.E.
Director of ublic Works
t M. Moore, Director of Finance
Approval:
auri Aylaian, City Manager
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CONTRACT NO. C34241
FIRST AMENDMENT TO AGREEMENT
WHEREAS, the City of Palm Desert ("City") and M & M Sweeping, ("Contractor"),
entered into an agreement, dated May 14, 2015, for Commercial and Residential Street
Sweeping ("Agreement"), the parties wish to amend the Agreement effective July 1, 2017.
NOW, THEREFORE, the parties agree as follows:
A. Term is amended to add the following paragraph to the end of the existing section, as
amended.
"The term of this Agreement is extended, and shall include the time period from July 1,
2017, through June 30, 2018."
B. All other terms and conditions of the Agreement shall remain unchanged, and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the 27th day of April 2017.
CITY OF PALM DESERT M & M SWEEPING, INC.
A Municipal Corporation Contractor
Jan C. Harnik, Mayor
City of Palm Desert
Attest: Approved as to Content:
Rachelle D. Klassen, City Clerk Mark Greenwood, P .E.
CITY OF PALM DESERT, CALIFORNIA Director of Public Works
Approved as to Form:
Robert W. Hargreaves, ESQ.
City Attorney
CONTRACT NO. C34241
CONTRACTOR NOTARY ACKNOWLEDGMENT
A Notary Public or other officer completing this certificate verifies only the identity of
the individual who signed the document, to which this certificate is attached, and not
the truthfulness, accuracy, or validity of that document.
State of California }
} SS
County of Riverside }
On , 20 , before me, , a Notary
Public, personally appeared , who proved
to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
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SWEEPING, Inc. ( :, {. ,�;,,
March I 6. 'U 17
Mr. 1)a\id hey es
Street Maintenance Supervisor
City of Palm Desert
73510 Fred Waring !)rive
Palm Desert. ( a 92260
Re: Contract F xtension
Thar l)avid.
M&M Sweeping would like to extend its contract with the City of Palm Desert. All
terms. conditions and pricing will remain the same.
We appreciate \our business and look forward to continuing our relationship.
Please call if you have any questions or comments.
Sincerel\,
'— C
Richard .lute
President and ('I:O
M&M S\‘cepin'. Inc.