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HomeMy WebLinkAboutCDBG FY 17-18 - Funding - 1yr Action Plan CITY OF PALM DESERT SPECIAL PROGRAMS DEPARTMENT STAFF REPORT REQUEST: APPROVE OUTSIDE AGENCY FUNDING COMMITTEE RECOMMENDATIONS FOR FY 2017/2018 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING AND ONE-YEAR ACTION PLAN SUBMITTED BY: Frankie Riddle, Director of Special Programs DATE: May 11, 2017 CONTENTS: None Recommendation By Minute Motion: 1. Approve Outside Agency Funding Committee recommendations for FY 2017/2018 Community Development Block Grant (CDBG)funding as proposed; 2. Approve FY 2017/2018 CDBG One-Year Action Plan; and 3. Authorize staff to submit the FY 2017/2018 CDBG One-Year Action Plan to the U.S. Department of Housing and Urban Development (HUD). Executive Summary Upon approval of the Community Development Block Grant FY 2017/2018 Action Plan, it will be forwarded to the U.S. Department of Housing and Urban Development to undertake a 45 day review process. The proposed organizations and funding as noted in the below tables will be approved as presented. Background The City's Outside Agency Funding Committee met on February 22, 2017 to review and make recommendations on Community Development Block Grant (CDBG) applications for FY 2017/2018. The U.S. Department of Housing and Urban Development (HUD) has not announced Palm Desert's FY 2017/2018 allocation; therefore, award recommendations were based on the FY 2016/2017 allocation in the amount of $294,678. In addition to the City's annual allocation, the City had $29,384 in un-programmed CDBG funds, bringing the total funding available to $324,062. Since HUD has not released the FY 2017/2018 allocations, proposed CDBG subrecipients will have award amounts increased/decreased evenly across the board based on the funding allocation received. As part of the annual CDBG process, a Notice of Public Hearing and 30-day public input period was published in the Desert Sun and posted on the City's webpage relative to the CDBG Action Plan. In addition, the City Council was provided a copy of the Action Plan for review prior to the May 11, 2017, meeting. No comments have been received. STAFF REPORT FY 2017/2018 COMMUNITY DEVLEOPMENT BLOCK GRANT AWARDS AND ONE-YEAR ACTION PLAN MAY11, 2017 PAGE 2 The Outside Agency Funding Committee reviewed all FY 2017/2018 CDBG applications received, and made recommendations for funding as outlined in the tables below. These tables outline all organizations that submitted CDBG applications, funding recommendation, proposed award amount, and the original amount requested. Those applicants listed in the `recommended for funding' column have been identified as potential funding recipients. The award distribution formula as stipulated by HUD is provided below and reflected in the awards as shown in the aforementioned tables: • 15% (maximum)for public service; • 20% (maximum)for administration; and • 65°Io to 85% (if all 20% administration funds are not utilized) for capital improvement projects. The specific funding recommendations for each category is Capital Improvement at 65% = $220,926 (including un-programmed funds); Pubic Service at 15% = $44,201, and Administration at 20% = $58,935 (The only category that may exceed the maximum cap is Capital Improvement) In addition, it should be noted that qualifying programs/projects recommended for award of CDBG funding must meet one of the three National Objectives as identified by HUD, which are: 1) to benefit low and moderate income persons (51% or more must be low income); 2) to aid in the prevention of or elimination of slum or blight; and 3) to meet an urgent need such as a natural disaster. The Outside Agency Funding Committee is recommending City Council approval of the identified applicants and dollar award amounts as noted in the "Recommended for Approval" column as proposed: CAPITAL IMPROVEMENT TYPE PROJECTS TOTAL AVAILABLE CAPITAL IMPROVEMENT FUNDS AT APPROXIMATELY 65% $191,542 (ABOVE AMOUNT DOES NOT INCLUDE ADDITIONAL UNPROGRAMMED FUNDS = $29,384) TOTAL FUNDS AVAILABLE = $220,926 Recommended Recommended ` Original No Organization Name: For Approval For Denial Request Amount 1. Desert Aids Project $25,000 $25,000 2. Desert Arc $30,000 $30,000 3. JFK Memorial Foundation $55,000 $55,000 4. Martha's Village & Kitchen $45,000 $45,000 5. Neuro Vitality Center $65,926 $65,926 Totals: $220,926 $0 $220,926 STAFF REPORT FY 2017/2018 COMMUNITY DEVLEOPMENT BLOCK GRANT AWARDS AND ONE-YEAR ACTION PLAN MAY 11, 2017 PAGE 3 PUBLIC SERVICE PROGRAMS TOTAL PUBLIC SERVICE FUNDS AT 15% = $44,201 Recommended ' Recommended Original No Organization Name: For Approval For Denial Request Amount 1. Angel View $7,500 $7,500 2. Martha's Village & Kitchen $18,701 $19,000 3. Riverside County Office of $8,000 $10,000 Aging 4. Shelter from the Storm $10,000 $10,000 5. All Things Are Possible $6,500 $6,500 6. Graceful Passage, Inc. $5,000 $5,000 7. Habitat far Humanity of the $10,000 $10,000 Coachella Valley 8. Operation SafeHouse $8,000 _ $8,000 Totals: $44,201 $29,500 $76,000 ADMINISTRATIVE COSTS TOTAL ADMINISTRATIVE COSTS AT APPROXIMATELY 20% = $58.935 No. Organization Name: Costs: 1. Fair Housing Council $33,095 2. City Administrative Costs $25,840 (Davis Bacon, NEPA, Analysis to Impediments _ (Al) issues, and staff costs) Totals: $58,935 The Committee requested that staff check with the Regional Access Project(RAP) to determine if Operation SafeHouse was being funded. If so, the $8,000 originally proposed for this organization would be awarded to Martha's Village and Kitchen. Based on feedback from RAP, Operation SafeHouse was funded in FY 2016/2017 and anticipates an application in the amount of$50,000 for FY 2017/2018 for the "What's Up" Program. The Committee based its funding recommendation on organizations with programs that provide the most benefit to the Palm Desert community, identified needs within the community (e.g. homelessness, food, counseling, persons with disabilities, etc.), previous funding history, type of program and target recipients, new programs, benefit to Palm Desert residents, and if the programs qualified for CDBG funding. See notes in the attached table for specific reasoning of funding recommendations made pertaining to each applicant. Per CDBG regulations, staff will monitor funded organizations through various means such as on-site visits; monthly, quarterly, and annual reports; and phone calls and emails until programs/projects have been completed. For capital improvement type projects, staff will be on-site throughout the project to monitor progress of work, as well as to conduct random employee interviews of contractors and subcontractors, which is required per Davis-Bacon Prevailing Wage regulations. STAFF REPORT FY 2017/2018 COMMUNITY DEVLEOPMENT BLOCK GRANT AWARDS AND ONE-YEAR ACTION PLAN MAY 11, 2017 PAGE 4 The City Council's approval of CDBG applicants and awards will be included within the One- Year Action Plan and submitted to HUD upon approval. 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R2 \/ < VI k / 3 . ® NOTICE OF PUBLIC HEARING AND 30-DAY PUBLIC COMMENT PERIOD CITY OF PALM DESERT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) FY 2017/2018 ONE-YEAR ACTION PLAN NOTICE IS HEREBY GIVEN THAT a public hearing will be held by the City of Palm Desert to receive public input and recommendations pursuant to the Housing and Community Development Act of 1974 as amended as well as the Community Development Block Grant Program regarding the proposed Final One-Year Action Plan for FY 2017/2018 The City will hold its final public hearing on May 11, 2017, at 4:00 p.m. or thereabouts to accept public comment related to the Community Development Block Grant (CDBG) Program and related items stipulated therein. Anyone interested in providing input for inclusion into the proposed Final Plans is encouraged to attend the meeting or contact the City staff person designated below. The hearing will be held in the Palm Desert Civic Center, Council Chambers located at 73-510 Fred Waring Drive, Palm Desert. The City, as part of the existing Consolidated Plan process completed a Needs Assessment of which is also available to assist in providing public comment. If desired, a copy may be obtained from the City's website at www.citvofpalmdesert.orq or by request to the City of Palm Desert's Special Programs Department. The City as part of the Citizen's Participation Plan will accept public input during the 30-day public comment period that commenced Friday, April 7, 2017 and ends on Monday, May 8, 2017, by 5:00 p.m. Those interested in providing input may submit written comment through the following: 1) complete and submit Needs Assessment; 2) submit written comments or; 3) attend the May 11t public hearing. The City will make available the One-year Action Plan at the following location: Palm Desert Civic Center at 73-510 Fred Waring Dr., Palm Desert, CA 92260. The general public may request a copy of the document by contacting City Hall at (760) 346-0611, ext. 331 or by picking up a copy at the above location from 8:00 to 5:00 p.m., regular business hours. THE CITY COUNCIL WILL CONSIDER PUBLIC COMMENTS RELATIVE TO THE CDBG ACTION PLAN AND FUNDING AWARD RECOMMENDATIONS AT ITS MEETING OF THURSDAY, MAY 11, 2017, AT 4:00 P.M. OR SOON THEREAFTER. All interested agencies, groups, and persons wishing to comment are invited to attend the public hearing. Interested parties should appear at the above set public hearing to provide oral comments on the specified date and location. Written comments should be addressed as follows: FRANKIE RIDDLE DIRECTOR OF SPECIAL PROGRAMS CITY OF PALM DESERT 73-510 FRED WARING DRIVE PALM DESERT, CA 92260 RA ELLE D. KLASSEN, C Y CLERK CITY OF PALM DESERT, CALIFORNIA DATE: April 5, 2017 Sanchez, Gloria From: Email, TDS-Legals <legals@thedesertsun.com> Sent: Wednesday, April 05, 2017 12:03 PM To: Sanchez, Gloria Subject: RE: Legal Notice - Public Hearing 05/11/2017 - CDBG FY 17/18 30-Day Cmmnt and 1 yr Action Plan Good Afternoon, Ad received and will publish on date(s) requested. Charlene Moeller I Customer Care Representative / Legals The Desert Sun Media Group 750 N. Gene Autry Trail, Palm Springs, CA 92262 t 760.778.4578 I f 760.778.4528 e: legalsthedesertsun.com Lobby hours are 9am-noon (closed for lunch) 1:30p-4pm This email and any files transmitted with it are confidential and intended for the individual to whom they are addressed. If you have received this email in error, please notify the sender and delete the message from your system From:gsanchez@cityofpalmdesert.org [mailto:gsanchez@cityofpalmdesert.org] Sent:Wednesday,April 05, 2017 10:50 AM To: Email,TDS-Legals<legals@thedesertsun.com> Cc:friddle@cityofpalmdesert.org; mmiller@cityofpalmdesert.org; rklassen@cityofpalmdesert.org; grocha@cityofpalmdesert.org Subject: Legal Notice - Public Hearing 05/11/2017 -CDBG FY 17/18 30-Day Cmmnt and 1 yr Action Plan Good morning, Charlene! PLEASE PUBLISH THE FOLLOWING: NOTICE OF PUBLICH HEARING Notice of Public Hearing and 30-Day Public Comment Period — City of Palm Desert Community Development Block Grant (CDBG) Fiscal Year 2017/2018 One-year Action Plan. TWICE IN THE DESERT SUN Friday, April 7, 2017 Friday, April 21, 2017 If you have any questions or require additional information, please do not hesitate to contact me. Thank you and have a wonderful day! M. Gloria Sanchez Records Technician 1