HomeMy WebLinkAboutC34281 - CO1 - PDAC Mchncl Maint-Chmcl Acquisition Contract No. C34281
CITY OF PALM DESERT
COMMUNITY DEVELOPMENT DEPARTMENT
STAFF REPORT
REQUEST: REQUEST FOR APPROVAL OF CHANGE ORDER NO. 1 TO
CONTRACT NO. C34281, MECHANICAL MAINTENANCE AND
CHEMICAL ACQUISITION AT THE PALM DESERT AQUATIC
CENTER BY KNORR, INC. IN THE AMOUNT OF $35,000.
SUBMITTED BY: Kimberly Warpinski, Management Analyst
CONTRACTOR: Knorr Systems, Inc.
2221 South Standard Avenue
Santa Ana, CA 92707
DATE: May 25, 2017
CONTENTS: C34281, Knorr Contract
Change Order Form
Recommendation
By Minute Motion:
1. Approve Change Order No. 1 in the amount of $35,000 to Contract No.
C34281 with Knorr Systems, Inc., (Knorr) for mechanical maintenance
services and chemical acquisition at the Palm Desert Aquatic Center.
Funds are available in Fund 242 Accounts in the FY 2016/17 operating budget.
Discussion
The City Council awarded Contract No C34280 to Knorr on May 28, 2015. The contract
includes all of the major maintenance activities and chemical acquisition for the Palm
Desert Aquatic Center. The contract was extended for one of two optional renewal
periods this past 16/17 fiscal year. As the City approaches the end of the 16/17 fiscal
year, staff requires additional funds be allocated to the contract in the amount of
$35,000 to cover necessary chemicals, supplies and maintenance work procured
through Knorr. The use of chemicals at the Aquatic Center is largely a function of
Staff Report
Knorr Systems, Inc. Additional Funds
May 25, 2017
Page 2 of 2
weather and efficiency of the mechanical system, which is why costs can fluctuate year
over year. Staff anticipates as the facility ages, costs for maintenance will continue to
increase as more repairs are needed.
Staff continues to be very pleased with Knorr's experience and customer service, and
their performance has met City standards. This approval of additional funding will allow
staff to cover the remaining expenses through June 2017.
Fiscal Analysis
This request is accounted for in the FY16/17 Palm Desert Aquatic Center budget in
Fund 242 accounts.
Prepared By:
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Kimberly Warpi ki, Ma gement Analyst
Reviewed and Concur:
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Ryan tendell, Director of Community Development
. rt Moore, Director of Finance
Approval:
Lauri Aylaian, City Manager
CITY OF PALM DESERT Contract#/P.O.# C34281 P112678
CONTRACT CHANGE ORDER Change Order No. 1
Contingency NO
Contract Purpose Chemical acquisition, repair and maintenance of the Account No. 242-4549-4211100/242-
Palm Desert Aquatic Center 4549-4331100
Consultant's Name Knorr Systems, Inc. Project No.
Address 2221 South Standard Avenue Vendor No V0012580
Santa Ana, CA 92707
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans, Specifications, and Directives dated Attached) In Contract Price In Contract Price
Increase in price by $35,000 to complete necessary chemical and 35,000.00
maintenance purchases through FY 16/17
$10,000 / month x 2 (May 2017 thru June 2017) for estimated
chemical acquisition
$7,500 / month x 2 for scheduled routine maintenance and estimated
unexpected repairs
TOTALS: - 35,000.00
NET CHANGE IN CONTRACT PRICE: 35,000.00
JUSTIFICATION:
TOTAL BUDGET FOR PROJECT: + 118,596.00 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 83,596.00 Amount Approved by Council: +
Less: This Change Order Amount: - 35,000.00 Less: Prior Change Order(s): -
BALANCE OF BUDGET Less: This Change Order: -
REMAINING FOR PROJECT: - Balance Remaining of Contingency: -
The amount of the Contract will be (Decreased) Increased by the Sum of: Dollars ($ ).
Contract C34281 Change Order No. 1 Continued from front
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or required to complete the Change Order items for a
lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner.
Contract Time Extension 0 Days.
Revised Contract Total $118,596
The undersigned Contractor approves the foregoing Change Order# 1 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order# 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order
items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood
that the Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and
indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as
any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
1. REQUESTED BY: 2. ACCEPTED BY:
DEPARTMENT HEAD CONTRACTOR Date Accepted
3. CERTIFIED
FUNDS AVAILABLE: 4. APPROVED BY:
FINANCE DIRECTOR JAN C. HARNIK, MAYOR Date Approved
NOTE: No payments will be made prior
to City Manager and Council approval CITY MANAGER Date Approved