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Home My WebLink AboutRmbrsmnt - PD Hiking Trail Systm Drctnal SignsXI T CITY OF PALM DESERT COMMUNITY DEVELOPMENT DEPARTMENT STAFF REPORT REQUEST: APPROVAL OF REIMBURSEMENT TO FRIENDS OF THE DESERT MOUNTAINS IN THE AMOUNT OF $5,000 FOR PURCHASE OF PALM DESERT HIKING TRAIL SYSTEM DIRECTIONAL SIGNS SUBMITTED BY: Kimberly Warpinski, Management Analyst DATE: May 25, 2017 CONTENTS: Palm Desert Trail Sign Cost Estimate Trail Sign Graphic Sample Recommendation By Minute Motion, approve the following: 1) Reimbursement to Friends of the Desert Mountains for purchase of materials to erect directional signs along the Palm Desert hiking trail systems in the amount not to exceed $5,000. Strategic Plan Objective Approval of the reimbursement to Friends of the Desert Mountains for the purchase of Palm Desert hiking trail signs would impact the following Parks and Recreation and Tourism & Marketing priorities as specified in the 2013-2033 Strategic Plan, Envision Palm Desert — Forward Together: • Strategic Plan, Parks and Recreation Priority 3: Make recreational and exercise opportunities available in all public spaces. • Strategic Palm, Parks and Recreation Priority 2: Assure a continuing flow of innovative ideas by seeking creative partnerships, ensuring adequate staffing, and encouraging resident input. • Strategic Plan, Marketing and Tourism Priority 4: Support the city's tourism industry through enhancement of its marketing efforts with an allocation of additional city resources, the development of partnerships, and coordination of existing efforts. Background For several years, both the City and Friends of the Desert Mountains have recognized the need to improve hiking trail signage on our Palm Desert trail systems. Most of the City hiking trails have very minimal directional signs, if any at all. This minimal guidance proves to be a hazard to our community members and visitors especially when temperatures rise, causing them to stray from the established hiking trails. Trail signs would also serve to set distance expectations and minimize "social" or "unauthorized" trails from forming. Staff Report Trail Sign Reimbursement Page 2 of 2 May 25, 2017 Friends of the Desert Mountains has agreed to be the project lead in procuring the materials and manpower to implement the trail signs, and are requesting that the City reimburse them for these costs. The City has funds for this project available under the MOU with the Bureau of Land Management. These funds are reserved for the BLM to utilize for hiking trail improvement projects. However, with their limited manpower, the BLM is not always able to utilize the funds to make these much needed improvements. Friends of the Desert Mountains has the available personnel, expert knowledge of all hiking trails in the valley, and has been successfully partnering with both the City and BLM for several years on similar projects. To date, Friends has planned identifier and directional arrow decals for 9 hiking trails and routes in Palm Desert. Anchors will also be purchased to prevent theft and vandalism to the carsonites. Signs are generally placed as needed: at hiking trail junctions, near unauthorized social hiking trails, and as sightline markers in areas where the hiking trail path is less distinct (washes). This project is in conjunction with the Greater Palm Springs Convention & Visitors Bureau plan to establish trail identifiers along all recognized hiking trails in the Coachella Valley. Work has already been approved and begun in La Quinta, with other cities to follow. Also included in the estimate is a general figure to cover the repair and replacement of tools and Friends' time spent coordinating volunteers, mapping and cataloging hiking trail signs, and designing signs and decals. Staff believes improving signage at hiking trailheads is also an important goal. Most of that effort is still in the future, but staff is planning to add a map and information panel to the new Randall Henderson kiosk. The collaborative efforts between the City and Friends of the Desert Mountains have proved to be extremely positive as they have been excellent stewards of our beloved recreational hiking trails over the years. Such partnerships promote cohesion and efficiency when maintaining hiking trails, as well as reach a larger community audience as residents and visitors look to expand their options for recreational activities in our City. Fiscal Analysis A cost estimate for this work from Friends of the Desert Mountains is an amount not to exceed $5,000. Funds are available in the Civic Center Account for Professional Services under the MOU with the Bureau of Land Management: 1104610-4309200. Submitted By: berly Warpi ski Management nalyst Approval: Lauri Aylaian, City Manage7— Reviewed: Ryan Stendell Director of Community Development Palm Desert Trail Sign Costs Estimate Item Quantity Price Subtotal Gabby Hayes Decals 30 $ 6.92 $ 207.60 The Cross Loop 30 $ 6.92 $ 207.60 Hopalong Cassidy 60 $ 5.00 $ 300.00 Art Smith 30 S 6.92 $ 207.60 Mike Schuler 30 $ 6.92 $ 207.60 Bump and Gring Loop 30 $ 6.92 $ 207.60 Herb Jeffries 30 $ 6.92 $ 207.60 Homestead 30 $ 6.92 $ 207.60 Randall Henderson 30 S 6.92 $ 207.60 Directional Arrow (Straight) 150 $ 0.85 $ 127.50 Directional Arrow (Diagonal) 150 $ 0.85 $ 127.50 Artwork Charge 11 $ 9.00 $ 99.00 Sign Anchors 300 $ 1.20 $ 360.00 Shipping $ 50.00 Randall Henderson Map for Kiosk $ 500.00 Tools: Maintenance and Replacement $ 500.00 Volunteer Support, Mapping, Decal Design $ 500.00 Total $ 4,224.80 I ■: 3U Santa Rosa & San Jacinto Mountains national Monument G H A A B Y B E Y S Santa Rosa & San Jacinto Mountains national Monument T H E L co R 0 o P S Santa Rasa & San Jacinto Mouala lne Rational Monument H 0 A 0 L N G C A S 1 Y VTY:30 Santa Rosa S. San Jacinto Mountains National Monument A R T M T H OTY: 30 Santa Rosa 8:Sall Jacinto Mountains Rational Monument M K E S C H L R TV on 30 Santa Rosa & San Jacinto Moullta ins tla[mnal Monument G B R U I M N P D A L N 0 D P OTY. 30 Santa Rosa & San Jacinto Mounlalns National Monument J E H F E F R R B I S ❑TY.30 Santa Mina & San Jaclnlo Menetalns tlatiunal Monamem H 0 M E T A D tsTy. an Santa Rosa & San Jacinto Mountains National Monument H R E A N N D D E A R L S L N [ITV• 1/rt North Coachella Valley trails K 1 M N 0 L ROC.AORT SIGNS AND MARKERS PROOF PLEASE RETURN THIS PROOF PROMPTLY, PRODUCTION OF YOUR ORDER WILL NOT BEGIN UNTIL A SIGNED PROOF IS RETURNED TO US. Custom Trail Decals 3 x 10 Full Color ®E. ❑ ❑0 ❑ 3/27/17 see details 07i.verse Prfi! over -laminate DAnt -Graffiti °variant O 106373 B PHONE: 480-854.3400 FAX: 480-832-6390 graphics@roc ka its i g ns, co m IMPORTANT NOTICE: READ CAREFULLY This is a proof of your artwork, which shows type, styling, size and location. Please check all data carefully for accuracy and spelling. Upon receipt of your approval, your order will be created exactly according to this proof. Approval signifies that this proof supersedes any documentation supplied with this order, in the event that differences exist. Material and ink colors will be in accordance with your order. No credit will be given for products whose copy conforms to this proof. Minn Name •anges required, as indicated 6Y• i QTY: TBD (100-500) QTY: TBD (100-500) *Revised: Changed arrow art from customer to have more rounded edges ROCAaRT SIGNS AND MARKERS PROOF PLEASE RETURN THIS PROOF PROMPTLY. PRODUCTION OF YOUR ORDER WILL. NOT BEGIN UNTIL A SIGNED PROOF IS RETURNED TO US. Custom Arrow Decals 3x3 Wht/Blk DAATE 3/27/17 CCRN.r.: C.- see details 106373 PHONE: 480-854-3400 FAX; 480-832-6390 graphics@ronkartsigns.cam IMPORTANT NOTICE: READ CAREFULLY This is a proof of your artwork, which shows type, styling, size and location. Please check all data carefully for accuracy and spelling. Upon receipt of your approval, your order will be created exactly according to this proof. Approval signifies that this proof supersedes any documentation supplied with this order, in the event that differences exist. Material and ink colors will be in accordance with your order. No credit will be given for products whose copy conforms to this proof. ❑ QReverse Pr:r• ❑ ❑ ❑ ❑ 'V Overlaminate ■ ❑ ❑ ❑ ❑ ❑ :i-Graff ti Overlam eria Nerve El O s;.