HomeMy WebLinkAboutC33471 - Xtnsn PDAC Mgmt and Operations Svcs Contract No. C33471
CITY OF PALM DESERT
CITY MANAGER'S OFFICE
STAFF REPORT
REQUEST: APPROVAL OF CONTRACT NO. C33471, A ONE-YEAR
EXTENSION WITH THE FAMILY YMCA OF THE DESERT, FOR
MANAGEMENT AND OPERATIONS SERVICES AT THE PALM
DESERT AQUATIC CENTER FOR FY 2017/2018
SUBMITTED BY: Kimberly Warpinski, Management Analyst
CONTRACTOR: Family YMCA of the Desert
43-930 San Pablo Ave.
Palm Desert, CA 92260
DATE: May 25, 2017
CONTENTS: C33471, Extension to Agreement C33470
Recommendation
By Minute Motion:
1. Approve Contract No. C33471, a one-year extension to Contract No.
C33470 with Family YMCA of the Desert (YMCA) for management and
operations services at the Palm Desert Aquatic Center; and
2. Authorize the Mayor to execute the Second Amendment.
Funds are available in Fund 242 Accounts and have been included in the FY 2017/2018
operating budget.
Background
At its meeting of June 26, 2014, the City Council awarded Contract No C33470 to The
Family YMCA of the Desert. The contract includes all management and operations
services for the Palm Desert Aquatic Center and provides for two extensions of one
year each. Staff has been very pleased with the continuing years of operations, and
many of the successes can be attributed to the team that has been assembled by the
YMCA. Staff has estimated a conservative 56 percent recovery rate for the sixth full
year of operations and believes that number will continue to be achieved.
Staff Report
Family YMCA of the Desert Second Amendment to Agreement
May 25, 2017
Page 2 of 2
The total program budget for FY 2017/2018 is approximately $1,480,000 which is
inclusive of all utilities and maintenance expenses paid to operate the facility. Revenues
are doing well, and expenses are increasing due to minimum wage, utility costs and as
the facility ages more repairs are required.
Fiscal Analysis
This management expense is accounted for in the FY17/18 Palm Desert Aquatic Center
budget in Fund 242 accounts.
Prepared By: Reviewed and Concur:
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Kimberly Warpi ki ,� Ryan Stendell
Management nalyst Director of Community Development
Ja oore, Director of Finance
Approval:
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Lauri Aylaian, City Manager
CONTRACT NO. C33471
EXTENSION TO AGREEMENT
WHEREAS, the City of Palm Desert ("City") and Family YMCA of the Desert
("Consultant"), entered into Contract No. C33470, dated June 26, 2014, to provide Management
and Operations Services at the Palm Desert Aquatic Center ("Agreement"). The parties wish to
extend the Agreement effective July 1, 2017.
NOW, THEREFORE, the parties agree as follows:
A. (1) Term is extended to add the following paragraph to the end of the existing section,
as amended.
"The term of this Agreement is extended, and shall include the time period from July 1,
2017, through June 30, 2018."
B. All other terms and conditions of the Agreement shall remain unchanged, and shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed
the day of , 2017.
CITY OF PALM DESERT Family YMCA of the Desert
A Municipal Corporation
Jan C Harnik, Mayor Robert Ballew, CEO
Attest: Approved as to Content:
Rachelle D. Klassen, City Clerk Kimberly Warpinski, Management Analyst
City of Palm Desert, California
Approved as to Form:
Robert Hargreaves, City Attorney
CONTRACT NO. C33471
CONTRACTOR NOTARY ACKNOWLEDGMENT
State of California }
} SS
County of Riverside }
On , 20 , before me, , a Notary Public, personally
appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me
that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature (Seal)
CITY NOTARY ACKNOWLEDGMENT
State of California }
} SS
County of Riverside }
On , 20 , before me, , a Notary Public, personally
appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me
that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature (Seal)