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Home My WebLink AboutFY 17-18 - Purchase DWGR Greens Fertilizer Products CITY OF PALM DESERT ECONOMIC DEVELOPMENT DEPARTMENT STAFF REPORT REQUEST: AUTHORIZATION TO PURCHASE GREENS FERTILIZER PRODUCTS FROM SOUTHWEST TURF SUPPORT, LLC, OF PHOENIX, ARIZONA, FOR THE DESERT WILLOW GOLF RESORT DURING FISCAL YEAR 2017-18, IN AN AMOUNT NOT TO EXCEED $115,000 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: Southwest Turf Support, LLC P.O. Box 72866 Phoenix, Arizona 85050 DATE: June 22, 2017 CONTENTS: ASR September 29, 2011 Southwest Turf Support, LLC, Pricing Recommendation By Minute Motion: 1. Grant an exception to the bidding requirements, as provided for by Section 3.32.090 of the Municipal Code for FY17/18; and 2. Authorize the Desert Willow Golf Resort to purchase greens fertilizer products from Southwest Turf Support, LLC, of Phoenix, Arizona, for the Desert Willow Golf Resort during FY 2017-18, in an amount not to exceed $115,000. Contingent upon approval of the City's Annual Fiscal Year 2017/18 Budget, funds will be available in Course and Grounds Expenses, Account No. 5204195-4803100. Strategic Plan Objective On-going maintenance of the Desert Willow golf courses sustains one of the City's premier recreational facilities. By preserving and enhancing this facility, the City furthers its goals of continuing the high quality of life that our residents and visitors expect, and providing recreational and exercise opportunities pervasive in all public spaces. Staff Report Authorization to Purchase Greens Fertilizer Products from Southwest Turf Support, LLC Page 2 of 2 June 22, 2017 Background The Desert Willow Golf Course putting greens receive a number of liquid fertilizer applications that are composed mostly from various specialized Floratine Products. Floratine products are flexible in addressing specific forms of plant stress brought on by the extreme desert environment, non-potable water use, and physical impact of the game of golf. The mixture of these products depends on the specific needs of the turf during a particular growing season, and is determined through soil and tissue testing. This process allows for different custom-blended mixes that are calibrated to the current condition of the course, weather, or golf activity. The flexibility of this structure is vital in providing superior putting quality, as well as controlling pathogens, insect populations, and weed invasion, which keeps the putting green's health at its optimum. Floratine Products Group is the only manufacturer of the various products needed for the Desert Willow Golf Resort greens, and it is only sold by Southwest Turf Support, LLC. Other companies do not have the variety of products to address each form of plant stress. For this reason, on September 29, 2011, the City Council determined that the sole provider for Floratine Products Group for Riverside County is Southwest Turf Support, LLC. The Desert Willow Golf Resort golf course superintendent will be responsible for the determination of the application and use of the fertilizers. The actual quantities of the greens fertilizer products purchased during FY 2017-18 will be on an as-needed basis dependent on many factors directly related to the turf and soil conditions. Based on previous annual costs, staff estimates that the cost for greens fertilizer products during Fiscal Year 2017-18 will be approximately $115,000. Fiscal Analysis This is an on-going purchasing activity with no fiscal impact beyond the annual cost of the supplies, which has been budgeted in FY 17/18. Prepared By: Depa a ad: • Randy ave , Landscape Supervisor Mark Gr a wood, P.E. • Director of Public Works et M. Moore, Director of"'inance Approval: Lauri Aylaian, City Manager CITY OF PALM DESERT STAFF REPORT REQUEST: AUTHORIZATION TO NEGOTIATE WITH SOUTHWEST TURF SUPPORT, LLC (PHOENIX, AZ) FOR GREENS FERTILIZER PRODUCTS FOR DESERT WILLOW GOLF RESORT FOR FISCAL YEAR ENDING (FYE) 2012 (Contract No. C31190) SUBMITTED BY: Heather Buck, Project Coordinator CONTRACTOR: Southwest Turf Support, LLC PO Box 72866 Phoenix, AZ 85050 DATE: September 29, 2011 Recommendation By Minute Motion: 1. Authorize staff and the Desert Willow Golf Resort to negotiate with Southwest Turf Support, LLC for greens fertilizer products for FYE 2012 in an amount not to exceed the approved budget; (Contract No. C31190) 2. Determine the golf course greens fertilizer must be sole sourced; and 3. Authorize the City Manager to execute the contract. Funds are available in Desert Willow Fund 520. Executive Summary In an effort to increase competition in the bidding process and take advantage of economies of scale, staff is procuring bid proposals for most fertilizer products for Desert Willow in conjunction with the annual Public Works fertilizer bid process for the FYE 2012. However, the greens at Desert Willow require a specialized fertilizer and therefore, staff is requesting authorization to negotiate with the sole provider, Southwest Turf Support, LLC for this product line. Background Southwest Turf Support, LLC is the sole and exclusive distributor for Floratine Products Group in Riverside County. Floratine manufactured products are covered by two patents, USPTO patent nos. 5,250,500 and 5,188,655. All Floratine products are manufactured under proprietary procedures. Floratine products have a long track record of being used on golf course putting greens. Golf course putting greens receive a scheduled program of products based on physical soil analysis throughout the year, keeping putting green health at its optimum. The products are applied as a mixed solution through foliar spray (liquid fertilizer) applications. Staff Report Authorization to Negotiate for Greens Fertilizer Products for Desert Willow Golf Resort September 29, 2011 Page 2 of 3 The mixed solution used consists of several products based on the specific needs of the turf during any particular growing season. The specific need is determined through soil and tissue testing. The flexibility of this structure is vital in providing superior putting quality as well as controlling pathogens, insect populations, and weed invasion. This process of testing the soil allows for different custom-blended mixes throughout the year calibrated to the current condition of the course, weather, or golf activity. There are several distinguishing characteristics that are unique to Floratine products that cannot be provided by other manufacturers: 1. The Floratine Products Group addresses the total health needs of the turf. Other companies do not have the constituents for total health and address only turf growth rate and aesthetics: a. The key bio-stimulant constituents of the products are of a phytochemical content, affecting the plant hormone levels and are designed for foliar (through the leaves) absorption. b. Nutrient products contain organic acids that increase and enhance nutrient utilization. This provides a more efficient uptake of nutrients by the plants. c. Manganese based products have a higher percentage of manganese and contain antioxidants, which aid in reducing negative chain reactions within the plant. This aids the plants in combating stress and recuperating quickly. d. Stabilized oxygen is also used in several products to increase soil oxygen levels to promote plant defense and recovery systems. This allows the plants to recuperate better from stress such as cold weather, wear, compaction, and heat. 2. These products are designed for use with non-potable irrigation water: a. Organic chelates are used within calcium carbonate liquids, which is vital in managing the high sodium levels present in non-potable irrigation water sources. b. Calcium based products contain glucoheptonate acid to aid in solubilizing soil nutrients. This is vital in managing the high sodium and bicarbonate levels associated with using non-potable irrigation water sources. 3. The products are also designed specifically for use on golf courses: a. Silicon translocation is necessary to provide wear tolerance against low mowing heights of cut, vertical mowing and extensive foot traffic. This component aids in the recuperative potential of the greens. 4. Additionally, they provide several features that contribute to efficiency of turf maintenance: a. Amino acid components are complete combinations that do not require nitrogen applications for efficacy or growth response, thereby eliminating the need for a separate application of an additional product. Jac W2ki,yro.,p5',ron,rie ihe,Bku.k'Uese 1 Wiuow'Annual RFPstFerdlzertStfUWSoieSourceFenazerFYE2012.doc Staff Report Authorization to Negotiate for Greens Fertilizer Products for Desert Willow Golf Resort September 29, 2011 Page 3 of 3 b. Humic acid components are of a higher total humic percentage and do not contain fulvic acid. This ensures the soil particles don't become resistant to water retention and create dry spots in the turf. Floratine products are used on several other Coachella Valley golf courses with similar conditions, including, but not limited to: 1. SilverRock Resort, La Quinta 2. The Springs Country Club, Rancho Mirage 3. The Citrus Club at La Quinta Resort, La Quinta Floratine products are flexible in addressing specific forms of plant stress brought on by the extreme desert environment, non-potable water use and physical impact of the game of golf. Other companies do not have the variety of specific products and ingredients to address these individual forms of plant stress. Staff has reviewed the sole source request with the City of Palm Desert Landscape Manager and City Attorney and recommends that the City Council authorize staff and the Desert Willow Golf Resort to negotiate with Southwest Turf Support, LLC for greens fertilizer products for the Desert Willow Golf Resort for FYE 2012. Fiscal Analysis The actual quantities of the greens fertilizer products purchased for FYE 2012 will be on an as needed basis dependent on many factors directly related to the turf and soil conditions. The Desert Willow Golf Resort golf course superintendent is responsible for the determination of the application and use of the fertilizers. No appropriation is required; funding is available in the current budget. Submitted By: 6b/-*//i6tJ Hea er Buck, Project oordinator artin Alvarez, Redevelopment Manager Department Head: 12444/71 J ti McCarthy, ACM for velopment Paul S. Gibson, Director of Finance CITY COUNCIL ACTION royal: APPROVED V DF.NWD RECEIVED OTHER MEETIN9 DATE, y- J n . Wohlmut , City M er AYES:Fi , , f�/l�ni Yy -rL)DfeI7,,Srie e r L3eI15,, , NOES: A/64 ABSENT: Nun e ABSTAIN: N'W/!<' nn / __. G trdalkleatherBucklDesertWiliovAAeualRFPslFertilizerlSltOWSdeSourceFertilzerFY FIEDBy: ,rlJI Original on File with City Clerk's free 8\e SWTS o,sthM.eu .support 1 loratine 10000 Astron Gallon 2 x 2.5 5 $465 10113 Blackout Gallon 2 x 2.5 5 $205 10010 Calphlex Gallon 2 x 2.5 5 $255 10126 Calspra Mag Gallon 2 x 2.5 5 $190 10030 Defense Mag Pound 4 x 3.5 14.4 $180 10040 Defense Man Pound 4 x 1.5 6.4 $145 10322 EON 75 Pound 1 x 22 22 $75 EON 75 Pound 1 x 1000 1 $1,600 EON 75 Pound 1 x 2000 1 $2,900 10310 Fights On Gallon 2 x 2.5 5 $300 10050 Floradox Pro Gallon 2 x 2.5 5 $500 10119 FP-747 Jet Pak Gallon 2 x 2.5 5 $220 10160 High Five Gallon 2 x 2.5 5 $430 10181 Iron Maid Gallon 1 x 55 55 $800 10253 Knife Plus Gallon 2 x 2.5 5 $260 10070 Largo Gallon 2 x 2.5 5 $250 10186 Largo Gallon 1 x 55 55 $2,500 10104 Maxiplex Gallon 2 x 2.5 5 $185 10080 Oxyflor Gallon 2 x 2.5 5 $480 10208 P-48 Pound 1x 25 25 $205 10134 Pellet Pro(applicator) 1 $100 10129 Pathfinder Blue Ounces 20 x 4 80 $315 10090 Per 4 Max Gallon 2 x 2.5 5 $415 10100 Perk Up Gallon 2 x 2.5 5 $460 10105 Pervade Gallon 2 x 2.5 5 $220 10131 Pervade Max Pellets Pellet 12 x 1 12 $155 10130 Pervade Magnum Pellets Pellet 2 x 1 2 $200 10106 Phlex Mag Gallon 2 x 2.5 5 $220 10107 Phlex Man Gallon 2 x 2.5 5 $220 10121 PK Fight 0-0-28 Gallon 2 x 2.5 5 $320 10286 Power 0-0-22 Gallon 2 x 2.5 5 $190 10276 Power 23-0-0 Gallon 2 x 2.5 5 $170 10281 Power 24-0-0 Gallon 2 x 2.5 5 $170 10290 Power 0-22-28 Gallon 2 x 2.5 5 $320 10272 Power 4-4-16 Gallon 2 x 2.5 5 $190 10349 Propel Gallon 2 x 2.5 5 $150 10295 Propel Gallon 1 x 55 55 $900 10101 Protesyn Gallon 2 x 2.5 5 $270 10135 Quad K Pound 1 x 44 44 $185 10325 Raider Plus Gallon 2 x 2.5 5 $200 10102 Renaissance Gallon 2 x 2.5 5 $255 10132 Retain Magnum Pellets Pellet 2 x 1 2 $200 10133 Retain Max Pellets Pellet 12 x 1 12 $165 10122 Retain Pro Gallon 2 x 2.5 5 $370 10373 Spike Gallon 2 x 2.5 5 $160 10103 Thatch Buster Gallon 2 x 2.5 5 $625 10111 TriCal 35 Pound 1 x 15 15 $90 10112 Turgor Gallon 2 x 2.5 5 $220 GroPower 19129 GroPower PG 11-2-9 Pound 40 x 50 lb. $1,920 19531 GroPower PG 5-3-1 Pound 40 x 50 lb. $1,400 l nited turfAlliance 19121 Armor Tech Green Shade Quart 12 x 1 12 $450 19223 Armor Tech PAC 223 Gallon 4 x 1 4 $1,360 19013 Armor Tech PGR 113 MC Gallon 2 x 1 2 $480 1