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Home My WebLink AboutFY 17-18 - Vendors - Abatement Svcs "<-ii: irk CITY OF PALM DESERT DEPARTMENT OF COMMUNITY DEVELOPMENT STAFF REPORT REQUEST: REQUEST FOR APPROVAL TO STREAMLINE THE USE OF VARIOUS VENDORS AND QUALIFIED SERVICE PROVIDERS BY APPROVING AN ABATEMENT SERVICES VENDORS LIST, AND TO GRANT EXCEPTION TO BIDDING REQUIREMENTS AS PROVIDED FOR BY SECTION 3.32.090 OF THE PALM DESERT MUNICIPAL CODE FOR FISCAL YEAR 2017-2018 SUBMITTED BY: Pedro Rodriguez, Code Compliance Supervisor DATE: June 22, 2017 CONTENTS: Abatement Services Vendors List Notice of Invitation Copy: Municipal Code Section 3.32.090 Recommendation By Minute Motion: 1. Approve and authorize staff to use vendors on the Abatement Services Vendors List appended to this report; and 2. Approve exception to bidding requirements as provided for by Section 3.32.090 of the Municipal Code for Fiscal Year 2017-2018 Executive Summary The Code Compliance Division utilizes a variety of abatement contractors regularly through the year. On June 2, 2017, staff posted a notice publically inviting interested parties to submit letters of interest, their business and contractors' license information and evidence of insurance coverage. Staff has compiled a list of qualified, cost effective local vendors and service providers capable of offering immediate services to abate conditions that threaten the health, safety and general welfare of the public. Approval of the use of the qualified providers allows the City to simplify the process to acquire the services as needed thereby providing for more efficient operations and cost savings. Staff Report Various Vendors and Qualified Services June 22, 2017 Page 2 of 3 Background Section 3.32.090 of the Palm Desert Municipal Code exempts from portions of the procurement processes certain services that are unique or not subject to competition from the bidding process. Code Compliance utilizes this section (including the authority granted in Chapter 8.20, Public Nuisances) to address urgent situations that require expedited abatement to protect the health, safety and general welfare of the public. These abatement services are unique in that they combine the need for prompt action with a scope of work that varies from one purchase to the next; no two properties require the same abatement work, but they each need immediate action to protect the health, safety and general welfare of the public. Because the scope of work is not known until exigent conditions arise, there is not sufficient time to solicit bids without endangering the health and welfare of the public. This list of vendors is also utilized for code compliance cases that do require abatement not presenting exigent circumstances. For example, foreclosure properties have created an impact to residential communities. These abandoned properties are abandoned and left behind with green, stagnate swimming pools that have the potential to propagate the deadly West Nile Virus; odorous, decaying items that include household trash and other offensive material that is in close proximity to adjoining properties thus prompting exigent conditions requiring prompt abatement. Beehives that are found by virtue of their location can be an immediate threat to surrounding residents and pedestrians; and other related situations that may adversely affect the health, safety and general welfare of the public. Abatement services for any given property typically cost less than $500, but occasionally can reach several thousand dollars. Approval of the staff recommendation will ensure that vendors can be engaged quickly, and that if the value of their work exceeds a cumulative amount of $10,000 during the course of a year, they can continue to provide contractor abatement services to the City if they are on the abatement services vendors list. Purchases and/or services valued at more than $25,000 will follow the standard procedures for procurement. Staff, therefore, requests that the City Council approve the use of these mostly local vendors and service providers for fiscal year 2017-2018. Staff Report Various Vendors and Qualified Services June 22, 2017 Page 3 of 3 Fiscal Analysis Approval of this request will result in savings to the City in staff time and effort by avoiding delays in procurement of various contractor abatement services. Submitted by: Department Head: -ir?(12e4 Pedro Rodriguez Ryan Stendell Code Compliance Supervisor Director of Community Development J net M ore Dir of Finance Approval: Lauri Aylaian City Manager VENDORS LIST Fiscal Year's 2017/2018 Vendor Number Vendor 2484 Canyon Pools, Incorporated Palm Desert, CA 92211 Local source for nuisance abatement to include pool and spa draining, landscape cleanup, and abatement of dead and dying landscaping. 8579 Carinos Landscape Palm Desert, CA 92260 Local source for nuisance abatement to include landscape cleanup and abatement of dead and dying landscaping. 9912 Classic Landscape & Maintenance Desert Hot Springs, CA 92240 Local source for nuisance abatement to include landscape cleanup and abatement of dead and dying landscaping. 8445 Horizon Professional Landscape Coachella, CA 92253 Local source for nuisance abatement to include landscape cleanup and abatement of dead and dying landscaping. 4601 VM Pool Service and Repairs Indio, CA 92201 Local source for nuisance abatement to include pool draining. 12712 The Construction Zone Palm Desert, CA 92260 Local source for nuisance abatement to include landscape cleanup and abatement of dead and dying landscaping, and a general contractor. 10021 Miller's Trauma Scene Restoration Palm Springs, CA 92262 Local source for nuisance abatement to include crime and trauma scene restoration. 11412 Killer Bee Pest Control, Incorporated Desert Hot Springs, CA 92240 Local source for nuisance abatement to remove bees. V0011702 Proforma SoCal Palm Desert, CA 92211 Local source for printing and publishing business license documents and forms �;� �� CITY OF PALM DESERT • rwill � DEPARTMENT OF COMMUNITY DEVELOPMENT /I I,; Palm Desert Civic Center '-' 73-510 Fred Waring Drive, Palm Desert,CA 92260 NOTICE INVITATION TO POTENTIAL VENDORS June 2 , 2017 The City of Palm Desert's Code Compliance Division is currently updating the following for Fiscal Year 2017-2018. • Contractor Abatement Services and Various Vendor List Notice is hereby given that any potential vendors who can provide contractor abatement clean up and removal, drain green pools and/or specialized services as specified will be considered to be added to any of the aforementioned vendor list. All contractors and vendors must obtain a City business license, provide proof of liability insurance and workers compensation insurance (if applicable) prior to being added to the vendor list. Please contact Code Compliance Supervisor Pedro Rodriguez, at 760-346-0611, ext. 442 for any questions or additional information. 3.32.090 Exemptions. Page 1 of 1 Palm Desert Municipal Code Up Previous Next Main Search ! Print No Frames Title 3 REVENUE FINANCE Chapter 3.32 PURCHASING POLICIES AND PROCEDURES 3.32.090 Exemptions. The purchasing or contracting for professional services and for other materials, supplies, equipment and contractual services, which by their nature are unique or not subject to competition shall not be subject to the bidding requirements of this chapter; provided, that the department or agency shall first obtain the approval of the city council for exemption. (Ord. 224 § 9, 1980) View the mobile version. http://www.gcode.us/codes/palmdesert/view.php?topic=3-3_32-3_32_090&frames=on 5/24/2017