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HomeMy WebLinkAboutFY 17-18 - Vendors - DWGR Operating Expense CITY OF PALM DESERT STAFF REPORT REQUEST: STREAMLINE THE USE OF VENDORS FOR THE DESERT WILLOW GOLF RESORT BY GRANTING EXCEPTION TO THE BIDDING REQUIREMENTS AND APPROVING THE OPERATING EXPENSE VENDORS LIST FOR FY 2017/18 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works DATE: June 22, 2017 CONTENTS: DWGR Operating Expense Vendors List Posted Notice FY18/19 Recommendation By Minute Motion: 1. Grant an exception to the bidding requirements, as provided for by Section 3.32.090 of the Municipal Code, for FY 2017/18; and 2. Approve the Desert Willow Golf Resort's Operating Expense Vendors List. Strategic Plan Objective This is an on-going maintenance function and as such, does not directly contribute to the objectives of the Strategic Plan. Background Every year, the Desert Willow Golf Resort (DWGR) requests approval from the City Council to use on a regular basis the vendors on the attached lists, pursuant to Section 3.32.110 of the Municipal Code. This section gives the authority to DWGR to obtain routine and recurring services, supplies, and maintenance by adopting a procedure approved by the City Manager. The vendors on these lists are used because they offer immediate accessibility and/or wholesale/discounted pricing, or they are the only local source. The approval of the lists simplifies the process to purchase and acquire the services needed during events where time is of the essence. Staff evaluates the initial estimate of the most readily available vendor from the list, and if it deems the cost to be too high, another vendor from the list is contacted. The Public Works Department was recently tasked to oversee the maintenance of the Desert Willow Golf Resort. Therefore, conforming to the department's practices, on June 1, 2017, staff posted at City Hall a notice inviting vendors to apply if they wish to be added to one of the lists for Fiscal Year 2018-19. The notice, along with a list of the vendors in FY17/18, will remain in place the entire fiscal year. Staff Report Approval of DWGR Various Operating Expense Vendors Lists Page 2 of 2 June 22, 2017 Purchases and/or services valued at more than $25,000 will follow the standard procedure for procurement. Fiscal Analysis There is no fiscal impact associated with this action. Prepared By: Department Head: Randy Chavez Mark G ee ood, P.E., Landscape Supervisor Directoi of,ublic Works 01);:_(.414,11.x., na e . Moore, Director of Finance Approval: Lauri Aylaian, City Manager C� /bg Desert Willow Golf Operations DESERT WILLOW GOLF RESORT OPERATING EXPENSE VENDORS UNDER$25,000 VENDOR NAME LOCATION DESCRIPTION 4 Imprint Oshkosh,WI personalized promotional items AA Equipment Indio,CA Small Tool and Equipment Rentals ACME Displays Los Angeles,CA retail supplies,mannequins,hangers Advanced Golf Cars Palm Desert,CA Rental golf carts AIR&HOUSE SOURCE Indio,CA Hydraulic Fittings&Hoses Airtek Azusa,CA Duct Cleaning AI Miller&Sons Cathedral City,CA Roofing Consulting and Repairs Alexander Events Thermal,CA Supplier of decorations and centerpieces for special events All Valley BBO,Spa&Fireplace Indio,CA Fireplaces Alms Underground Construction Cathedral City,CA Sewer,Construction American Footgolf League Palm Springs,CA foot golf certification and supplies AMS Security Palm Desert,CA Security Service&Maintenance AMWAY GLOBAL Aida,Ml Fertilizer ANDY LANDSCAPE TREE SERVICES Palm Desert,CA Tree Pruning&Removal Services(Limited Scope. Majority done with City Contract) Apecks Golf Maintenance Restoration Indio,CA Putting Cups Refurbish,Repairs Aramark Riverside,CA Uniforms Asbury Environmental Services Compton,CA Waste Oil Pickup AVRA Photography Palm Springs,CA Promotional Photography and Video BAM Landscape&More Inc Palm Desert,CA Course Repair,Bridge,cart paths Beck Oil Coachella,CA fuel,oil Bill's Sound and Security Costa Mesa,CA Audio and Video Repair BMI West Hollywood,CA Music Bright and Clean Palm Desert,CA Window Cleaning Brudvik Palm Desert,CA Electrical Contractor,Supplier of generators and lighting for special events California Chamber of Commerce Sacramento,CA Human resources materials California Desert Nursery Bermuda Dunes,CA Landscape plant material. Cameron Desert Nursery Bermuda Dunes,CA Nursery Candy)Golf Group La Quinta,CA Course,Bridge,cartpaths repair Cardiff Transportation Palm Desert,CA Transportation Castino Restaurant Supply Palm Springs,CA Replacement China,Glass,Silver and other Kitchen Equipment CED Palm Desert,CA Electrical Supply House Certified Laboratories Chicago,IL Premalube Red,repair&maint. Chef Works Poway,CA Kitchen uniforms,aprons Cintas Ontario,CA Uniforms Cintas First Aid Supply Cincinnati,OH First Aid Supplies Classic Door&Gate,Inc. Rancho Mirage,CA Electric Gate Repair Classic Party Rentals Thousand Palms,CA Supplier of party equipment rentals for special events Cloudburst Engineering Palm Desert,CA Pump Station Maintenance Club Car Corona,CA Golf Cart Repairs and Fleet Car Maintenance Coachella Valley Printing Indio,CA Letterhead,business cards printing ____ Commercial Lighting Industries Indio,CA Lighting Supply House Compass Painting Palm Desert,CA Painters Desert Willow Golf Operations Computer Consultants Palm Desert,CA Computer services _ Comtech Corona,CA Bailing Wire Comtix Toronto,CAN Golf Bag Claim Tickets Consolidated Plastics Company Inc Stow,OH Mats Contract Decor Inc. Thousand Palms,CA Blinds&Shades Cornerstone Kitchen Equipment Palm Desert,CA Kitchen Equipment Supply House Creative Coverings Seattle,WA Linen laundry service. Linen Rental Crop Production Services San Jacinto,CA Irrigation,Landscape Supplies,Fertilizer,Chemicals Cummins-Allison Corp San Diego,CA Money counter Dale's Tire Sales Palm Springs,CA Tires David Moore&Co. Rancho Mirage,CA Outdoor Furniture&Cushion Replacements Davis Reed Construction,Inc. La Quinta,CA General Contractor Deluxe for Business Shoreview,MN Deposit bags for Union Bank/Garda pick up Desert Air Conditioning Palm Springs,CA HVAC Desert Battery Company Bermuda Dunes,CA Batteries-Filters Desert Business Machines Palm Desert,CA Office Printer Repairs Desert Electric Supply Palm Desert,CA Electrical Supply House Desert Fire Extinguisher Company Inc. Palm Springs,CA Extinguisher/Hoods Desert Fireplaces&BBQ's Palm Desert,CA Fireplace Repair and Parts Desert Floral Importers Cathedral City,CA Supplier of florets and centerpieces for special events Desert Fountain&Gas Supply Palm Springs,CA Oxygen,Acetylene,beverage equipment,refrigeration units,service Desert Pipe and Supply Palm Desert,CA Plumbing Supply House Desert Steel Supply Indio,CA Steel Material Desert Urgent Care(Indio Emergency Medical Indio,CA Drug screenings DFC Palm Desert,CA Flooring Diamond Sharp Inc. Brea,CA Knife Service Digital Party Sound Cathedral City,CA Suppliers of AudioNisual and sound equipment for special events. Distinctive Floor Care Palm Desert,CA Carpet Cleaning and Flooring Diversified Water Scapes Laguna Niguel,CA Lake Maintenance Do Go Oil Indio,CA Engine Oil Treatment EagleOne Products Anaheim,CA Misc.Range Equipment Ecolab Pasadena,CA Dishwasher Products and Chemicals EDD State of California Sacramento,CA Required employment pamphlets Edward Don&Company Los Angeles CA Replacement China,Glass,Silver and other Kitchen Equipment ELMS EQUIPMENT RENTAL INC Indio,CA Equipment Rental Embarc Palm Desert Palm Desert,CA Shared Security Guard Service with Boyd Security Environmental Rebuild Coachella CA Irrigation Parts Epic Entertainment Palm Desert,CA Entertainment Booking Agency for Special Events(Jazz Night,etc.) Eventertainment,LLC Palm Desert,CA Entertainment Booking Agency for Special Events(Jazz Night,etc.) Ewing Irrigation Cathedral City,CA Irrigation Parts Fairway Golf Carts Palm Desert,CA Golf Cart Repairs and Fleet Car Maintenance FAIRWAY IRRIGATION DESIGN Palm Desert,CA irrigation consultants Federated Telephone Chokio,MN Telephones for clubhouse Ferguson Indio,CA Plumbing Supply House Fixlt Commerical Cathedral City,CA Kitchen Equipment Repair Desert Willow Golf Operations Floris Palm Desert,CA Supplier of florals and centerpieces for special events Foodservicewarehouse.com Greenwood,CO Supplier of bar mats Fore Par Golf Equipment Buena Park,CA Misc.Range Equipment Foster-Gardner Inc. Coachella,CA Fertilizer,Chemicals Frazee Paints Palm Desert,CA Supply house Fulton Distributing Coachella,CA Supplier of paper,plastic goods,Chemicals&Misc.Supplies G.E.Mobile Water San Francisco,CA Cart Washing Ionic Machine&Service Garda Pasadena,CA Union Bank armored pick-up and delivery Gasser Chair Company Youngstown,OH Banquet&Bar Chair Provider and Repairs Gatt Construction Palm Desert,CA Painters GBS Linen Anaheim,CA Linen Cleaning and Replacements Genos Overhead Doors&Gates Palm Springs,CA Door Repair Global Tour Golf Vista,Ca Tees,Pencils and Ball Markers Golfswitch Scottsdale,AZ Online Tee Time Booking Engine GPS Industries,Inc. Bradenton,FL GPS System Maintenance Agreement Grainger Riverside,CA Equipment repair parts,Safety Supplies GREEN DESERT NURSERY Indio,CA Landscape plant material. Greenlife Building Services Inc. Rancho Cucamonga,C Roofing Consulting and Repairs GRIFFITH'S FENCE Indio,CA Fencing,installing&repairing fences Hammer Pumping Inc. Cathedral City,CA Grease Trap Maintenance and Pumping Hathway&Sons Palm Desert,CA Supply house HD Supply Construction Palm Desert,CA Cement,Course Repairs HEGGE ELECTRICAL CONTRATORS Indio,CA Lighting,Electrical Henry Hangers Los Angeles,CA Hangers for merchandise HIGH TECH IRRIGATION Indio,CA Irrigation&Landscape Supplies Hire Right Irvine,CA Pre-employment testing and background checks Home Depot Palm Desert,CA Miscellaneous repair parts and tools Hornungs Golf Fond du Lac,WI Tees,Pencils Hoy's Towel Scent Red Lodge,MT Scented Oil for towels ID Card Group Sacramento,CA Office supply for ID card printer ribbons ID Edge Louisville,CO Office supply for ID card printer ribbons Imagine Imagery Palm Desert,CA Photography special events,advertising Indian Wells Glass&Mirror Palm Desert,CA Outdoor Glass Table Top Repairs and Replacements Inside Plants Palm Springs,CA Holiday Decor/Plant Arrangements Integrated Business Sys,Inc.(EZLinks) Richmond,VA POS Software Maintenance&Support Agreement J.F MANUFACTURING,INC Chino,CA Course Accessories,range equipment JackSons Desert Hot Springs,C4 Hot Water Pressure Washing JACOBSEN WEST Bermuda Dunes,CA golf course equipment repair&Maintenance parts Jared Rouse Palm Springs,CA Supplier of decorations and centerpieces for special events JB AG Corp Indio,CA Tractor parts JIMMY'S EQUIPMENT Cathedral City,CA Small Equipment parts Johnstone Supply Palm Desert,CA HVAC Supply House Jon's Flags and Poles Riverside,CA US,California and COPD flags KAMEN BEARING Indio,CA Bearings&Seals Kelly Paper Palm Desert,CA office supplies Desert Willow Golf Operations KENNY STRICKLAND Coachella,CA fuel,oil Kincade Industries Thousand Palms,CA Plumbing L&L Steam Cleaning Cathedral City,CA ExtinguisherMoods LAWSON PRODUCTS Reno,NV Cleaning Chemicals,Nuts and Bolts Lowes Desert Stores Miscellaneous repair parts LUXE Electric Golf Cars Palm Desert,CA Goff Cart Repairs and Fleet Car Maintenance M.R.Nyren Company Northbrook,IL Cart Towels-Through Kemper Purchasing program Magik Door&Glass Cathedral City,CA Window&Mirror Repair,Window Cleaner Maple Leaf Plumbing Palm Desert,CA Plumbing Repairs Marshalls Fashion Cleaners Palm Desert,CA Linen laundry service. Potential Linen Rental MAXIMUN SECURITY Palm Springs,CA. video cameras,repairs MicroCool Service Palm Springs,CA Maintenance on MicroCool System Mission Uniform and Laundry Palm Springs,CA Linen laundry service. Linen Rental MODULAR 1 GOLF SYSTEMS,INC Indio,CA Course accessories MORE ROOTS Chandler,AZ. fertilizer MOWER PLUS,INC Bermuda Dunes,CA Small Equipment parts NAPA AUTO PARTS Palm Desert,CA Equipment Repair Parts National Ignition Palm Springs,CA New&Repair Alternators,Starters National Pen(Pens.com) Shelbyville,TN Office supplies-pens for clubhouse NATURAL SOLUTIONS WILDLIFE Desert Hot Springs,CI Water fowl Control NEBS.com Groton,MA Deposit bags for Union Bank/Garda pick up New Age Security Systems Palm Desert,CA Surveillance Video Cameras,Repairs NIVEL PARTS&MFG CO.LLC Chicago,IL Course Accessories Officedepot.com online/Desert Stores Office Supplies OMNI Concepts Vista,CA Airwall On The Fly Thousand Palms,CA Exterminators Pacific Compactor Corporation Anaheim,CA Compactors Palm Springs Leak Detection Indio,CA Pumbing,Leak Repairs PAR WEST TURF SERVICES Huntington Beach,CA golf course accessories Patton Door&Gates Palm Springs,CA Door Repair Penta Palm Desert,CA General Contractor Pest Control Solutions Cathedral City,CA. Bug Exterminator and Bee removal Pignx Westminster,CA Bird Deterrent Product Pitney Bowes Pittsburgh,PA Postage meter Plotkin Group Carlsbad,CA Pre-employment testing materials POS Paper.com Jacksonville,FL Office supplies-printer rolls for golf shop POS Supply.com Danvers,MA Office supplies-printer rolls for golf shop Power Stride Battery Palm Desert,CA Batteries,Filters Powers Awards Palm Desert,CA Awards and name badge engraving Prestwick Golf Course Equip Sussex,WI Misc.Range Equipment Pride Piper Service and Repair Indio,CA Fireplace Repair and Parts Printer Accessories Bradenton,FL Postage Meter Ink Cartridges Printworks Palm Desert,CA Letterhead,business cards printing Pro Clean Phoenix,AZ Chemicals&Misc.Supplies Qtrak Berwyn,PA Receive and Track Packages system Desert Willow Golf Operations Quality Assured San Marcos,CA Kitchen Equipment Quick Stop Tire Hauler San Bernardino,CA Tire Disposal,Recycle Ralphs Grocery Store Palm Desert,CA employee incentive/rewards cards ReadyFresh Louisville,KY Bottled water delivery RES Communications Highland,CA phone system repairs Reserve Interactive Delafield,WI Web-based Event Tracking Software Richken Painting Palm Desert,CA Painters ROBERT J.VALDIVIA La Quinta,CA. course repair,cement work,cart paths, Rodarte Brother's Ice Company Thousand Palms,CA Ice products Royalty Enterprise San Diego,CA Temp Staff Agency RW Smith&Co. San Diego,CA Replacement China,Glass,Silver and other Kitchen Equipment S AND G PUMPING SERVICE Palm Desert,CA Plumbing Repairs and Clean Out S.C.SIGNS&SUPPLIES L.L.0 Anaheim,CA Signs SAFEchecks Canoga Park,CA check stock SAFETY KLEAN SYSTEMS Plano,TX Shop parts Washer with EPA Compliant SAME DAY EXPRESS Palm Desert,CA. waterfowl control Scent Air Charlotte,NC Clubhouse scent delivery system SCGA Studio City,CA Southern California Golf Assoc.for customer handicaps SEABORN CANVAS San Pedro,CA Flags Secure Products Hillside,IL Deposit bags for Union Bank/Garda pick up Seven Supply Palm Desert,CA Plumbing Supply House Shamrock Phoenix,AZ Gloves,Plastic Cups&various kitchen supplies. Sherwin Williams Palm Desert,CA Paint Supply Show Factory Palm Springs,CA Suppliers of AudioNisual and sound equipment for special events. Shred-it Corona,CA Sensitive document shredding Sign A.Rama Palm Desert,CA Custom monuments,yard signs,repairs Signature Party Rentals Indio,CA Supplier of party equipment rentals for special events Signs by Tomorrow Palm Desert,CA signs SIMPLOT PARTNERS Palm Desert,CA Chemicals Siteone Landscape Supply Palm Desert,CA Irrigatio Parts,Clock Repairs So-Cal Palm Desert,CA Electrical Contractor Solution Group San Diego,CA Supply house Sorpresa Tacos Cathedral City,CA Employee relations-Tacos South Coast Air Quality Diamond Bar,CA Fuel Tank repair&maintenance South West Pump Drill Coachella,CA Pump Work-Majority done w/City contract Southland Printing Co. Shreveport,LA Valet Tickets SOUTHWEST BOULDER&STONE Indio&Cathedral City,Sand&Gravel,Boulders Southwest Plumbing,Inc. Thousand Palms,CA Leaks,Plumbing repair Southwest Reps,LLC Indio,CA Course Accessories Southwest Turf Support Phoenix,AZ Fertilizer Specialty Cooling Inc. Fountain Valley,CA HVAC/Kitchen Equipment SPORTS TURF Placentia,CA Irrigation Supplies SSD Systems Anaheim,CA Security system monitoring for maintenance department Staples Palm Desert,CA Office supplies State Chemical Manhattan Beach,CA Cleaning Chemicals Desert Willow Golf Operations Stotz Equipment Indio,CA Equipment parts Sure Save Storage Palm Desert,CA Offsite Accounting and Equipment Storage SWB Southwest Boulders&Tile Indio,CA Supply house Sysco San Diego,CA Gloves,Plastic Cups&various kitchen supplies. The Cawley Company Manitowoc,WI name tags The David Rohr Floral Studio Catherdral City,CA Supplier of florals and centerpieces for special events The Desert Sun Palm Springs,CA advertising The Furniture Doctor Palm Springs,CA Carpet and Furniture Repair THE LOCK SHOP Palm Desert,CA Locks,Keys Safes Maintenance,Repairs&Replacements The Packaging Source Kernerville,NC Gift Bags,Boxes,Wrapping Paper The Patio Place Palm Desert,CA Umbrellas&Other Outdoor Furniture The Printing Place Palm Desert,CA Letterhead,business cards printing The Promo Hut Brooklyn,NY Office supplies-pens for clubhouse THE SOCO GROUP Indio,CA fuel,oil The Works Palm Springs,CA Floor Contactor Themeworks(Gina Valerie) Palm Springs,CA Holiday decoration installation Thermal Paper direct Mahwah,NJ Office supplies-printer rolls for golf shop Tony Thomas Marble Care Palm Desert,CA Stamped concrete staining TOP OF THE LINE SIGNS La Quinta,CA Monuments,Signs TORRENCE'S FARM IMPLEMTS Thermal,CA Tractor parts Tri Dim Filter Corp. Chino,CA Filters and Duct Cleaning TRIMS SOFTWARE Peoria,AZ Purchase Order Software Tru-tone Paints Palm Springs,CA Paint Supply TURF STAR,INC Palm Desert,CA Equipment repair parts ULINE Pleasant Prairie,WI Box Lunch Box Supplier Uncle Don's Hobbies Palm Desert,CA Goosinator parts,repair UNION TREE SERVICE Cathedral City,CA Tree Pruning&Removal Services(Limited Scope. Majority done with City Contract) United Brothers Concrete Palm Desert,CA Concrete Contractor United Rentals Cathedral City,CA Small Tool and Equipment Rentals US Foods Pomona,CA Gloves,Plastic Cups&various kitchen supplies. Variable Speed Solutions Huntington Beach,CA Pump Stations Repairs _ VBI Doors Indio,CA Door Repair Vela Sales Pomona,CA Patio Furniture,refinsh and repair VINTAGE ASSOCIATES NURSERY Bermuda Dunes,CA Spray Applications,Nursery VIP Urgent Care Palm Desert,CA Drug screenings Vortex Doors Palm Springs,CA Airwall and door repair Vortex Industries,Inc. Riverside,CA Electric Gate Repair WAXIE Thousand Palms,CA Cleaning-Restroom Supplies Weil Institute of Critical Care Rancho Mirage,CA Safety training CPR AED,etc West Coast Beverage,Inc Orange,CA Supplier for draft system service and repairs WEST COAST SAND&GRAVEL Thermal,CA Sand&Gravel,Boulders WEST COAST TURF Palm Desert,CA Sod Western Pacific Palmdale,CA Roofing Consulting and Repairs Western Pump Indio,CA Fuel tank repair&maintenance Williams Tile Inc. Cathedral City,CA Marble and Granite Desert Willow Golf Operations Wittek Golf Supply Bermuda Dunes,CA Misc.Range Equipment,Tees,Pencils,Ball Markers WJ CHRISTENSEN ENTERPRISES Salt Lake City,UT Replacement and Repairs for Rake Caddies Xerox Corporation Pasadena,CA Copier Maintenance and supplies Yousef Shell Service Palm Springs,CA Propane Tank Pickup&Delivery Zebra Technologies Lincolnshire,IL repair and maintenance of golf shop card printer