HomeMy WebLinkAboutRes 2017-47 - Dstrctn of Rcrds - Dept of Cmnty Dvlpmnt-Planning --_1--E\J
RESOLUTION NO. 2017- 47
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS FROM THE
DEPARTMENT OF COMMUNITY DEVELOPMENT/PLANNING, TO
RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD -
RECORDS FROM 1979 THROUGH 2011 (EXHIBIT "A")
WHEREAS, the Department of Community Development of the City of Palm
Desert, California, has imaged, in compliance with applicable state laws, official files,
records, exhibits, permits, and other documents of said department; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be
altered or changed (DVD-r, CD-R, or WORM), City's database program, microfilm or
microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R,
or WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PALM DESERT, CALIFORNIA, AS FOLLOWS:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version of
the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on the
images as the "Official Record" and will be retained for the applicable retention period.
Section 3. That paper files dated 1979 to 2011 containing changes of zone,
conditional use permits, development plans, environmental impact reports and
comments, general plan amendments, master plans, miscellaneous, parcel maps,
parcel map waivers, precise plans, sign applications, tentative parcel maps, and
tentative tract maps have exceeded its retention period (Exhibit "A").
RESOLUTION NO. 2017- 47
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 22nd day of June 2017, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
JAN HARNIK, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
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