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HomeMy WebLinkAboutC36260 - DSUSD MOU-Aftr Schl Prgm-Lincoln CONTRACT NO. C36260 CITY OF PALM DESERT Wf: , SPECIAL PROGRAMS DEPARTMENT STAFF REPORT REQUEST: APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN DESERT SANDS UNIFIED SCHOOL DISTRICT AND THE CITY OF PALM DESERT AS IT RELATES TO PARTICIPATION IN THE AFTER SCHOOL PROGRAM AT LINCOLN ELEMENTARY SCHOOL SUBMITTED BY:. Frankie Riddle, Director of Special Programs APPLICANT: Desert Sands Unified School District do: Maryalice Owings 74-100 Rutledge Way Palm Desert, CA 9 260 DATE July 13, 2017 CONTENTS:: Memorandum of Understanding Recommendation By Minute Motion: Authorize the Mayor to execute a 11lemorandum of Understanding (MOU) between Desert Sands Unified School District (DSUSD) and the City of Palm Desert.relative to the Lincoln Elementary School, After School Program (Contract No. C36 6o Strategic Plan Objective N/A Executive Summary The City of Palm Desert continues to be an active participant 'in the after school programs located at Lincoln Elementary School and Palm Desert Charter Middre School, The City Council reviewed funding for these programs as part of the FY 2017/18 Budget process and, as a result, funding was included within the budget. Discussion Lincoln Elementary School's After School Program.continues to, at minim urn, assist 100 students however, over the course of the school year, as many as 125 students have been accommodated by the program. The City award of $75,000 allows many children to participate in a structured after school program with adult supervision, Lincoln's After STAFF REPORT LINCOLN ELEMENTARY SCHOOL AFTER SCHOOL PROGRAM MOU JULY 13, 20t7 PAGE 2 School Program will continue tO keep youth engaged and prevent children, in .many cases, from being left home alone, The program is primarily focused on assisting youth in completing homework assignments and work in other academic areas; however, social and enrichment activities are also provided to create a well-rounded program. This MOU allows continued collaboration between the parties and authorizes Lincoln Elementary School staff,to undertake administration of the program. Based on findings from meetings with school representatives, students' grades have increased and fewer students have left the program. In addition, early intervention between the school, parents, and students has resulted in identifying and addressing student's issues early in the school year-which has resulted in overall.improvement in student performance. Fiscal Analysis Funding in the amount of $75,000 was included within the FY 2017/2018 Budget, Account No, 1104800-4389201. There will be no negative impact to the General Fund. Submitted By: Fra i Rldd e Director-of Special Programs Reviewed: J net pore Di or of Finance Approval: Lauri Aylaiarr City Manager CONTRACT NO,; B0 MEMORANDUM OF UNDERSTANDING BETWEEN THE DESERT SANDS UNIFIED SCHOOL DISTRICT AND THE CITY OF PALM DESERT AS IT RELATES TO PARTICIPATION IN AN AFTER SCHOOL PROGRAM AT LINCOLN ELEMENTARY SCHOOL Whereas, the Desert Sands Unified School District (DSUSD) administers, operates, and maintains schools within the City of Palm Desert (CITY); and Whereas, the CITY and DSUSD desire to improve after school programs through grants and in-kind services; and Whereas, DSUSD supports and has agreed to apply.for grant funding and to provide use of its facilities for after school programs at Lincoln Elementary School; and Whereas, Lincoln Elementary School staff has agreed to create, operate, and administer such after school programs at Lincoln Elementary School with the support and cooperation of DSUSD and the CITY; and Whereas, at Its regular meeting of July 1 , 2017, the City Council of the City of Palm Desert approved the FY 2017/2018 budget, which included $75,000 for After School Program services at Lincoln Elementary School and DSUSD assuming responsibility as "financial agent" for the administration and distribution of any grant monies received as it relates to the above mentioned "After School Program," Now, therefore, it is agreed that the CITY will participate and contribute to an After School Program as follows: 1. An After School Program will be provided at Lincoln Elementary School within the City of Palm Desert by Lincoln Elementary School staff with said program operational plan; 2. DSUSD will provide in-kind services in the form of facility use for the After School Program; 3. DSUSD will assume responsibility as "financial agent" for administration and distribution of any grant monies received; 4. DSUSD must require the Lincoln Elementary School After School Program to obtain proper background checks and fingerprinting on all volunteers and employees; 5. The CITY will assist DSUSD and Lincoln Elementary School staff in promoting the After School Program through the CITY's newsletter, press releases, and other means as deemed appropriate; Page 1 of 2 CONTRACT NO'. C36260 6. Attachments A — Lincoln Elementary After School Program.MOUIPartnership Roles. and Responsibilities, B — Lincoln Elementary School After School Program General Registration Form shall be considered'in effect as part of this MOU, and no other• 'documents may be introduced for implementation without the consent of all parties. These documents will be presented and attached to this .AMU after the School District's Board approval. In Witness Thereof, this.Mernorandum of Understanding has.been executed this 13th day of July, 2017, for a period of. one year, after which it may become eligible for renewal, subject to agreement by both parties. DESERT SANDS UNIFIED SCHOOL DISTRICT Gary Rutherford, Superintendent Date LINOLN ELEMENTARYSCHOOL/AFTER SCHOOL PROGRAM OPERATOR Maryalice Owings, Principal Date CITY OF PALM DESERT Jan C. Harnik, Mayor' Date Attest: Rachelle D. Klassen, City Clerk Date Page 2 of 2 — CONTRACT NO. C36260 ATTACHMENT A Lincoln Elementary School After School Program MEMORANDUM OF UNDERSTANDING 2017-2018 Academic Year This Memorandum of Understanding (MOU) •is entered into by the City of Palm Desert (City), Desert Sands Unified School District (DSU D), and Lincoln Elementary School to fulfill the partnership requirements.of the after school program. The intent of the MOU is to establish the formal working relationship and sets forth the respective partnership roles and responsibilities of the City, DSUSD, and Lincoln Elementary School. Lincoln Elementary School Staff: 1. Provide NCLB qualified staff members for an adult to student ratio not to exceed 1 —20 for up to 100 students and maintain art active substitute list, 2 . Provide a site coordinator to supervise a consistent team of line staff, monitor staff attendance and punctuality over contract term and maintain 'records that include a rosterof staff.qualifications. Site coordinator will plan and administrate after school program'in collaboration with the site administrator with duties to include; daily attendance, snack counts, sign in/out logs. 4, Align all program components with regular school day including discipline. 5. May use district materials, equipmentlfacilitates and assumes the responsibility for such equipment and agrees to repair or replace any equipment damaged, stoien or lost while under Its Jurisdiction.;Equipment may not leave school site. 6. Regular communication between Lincoln Elementary School, the City of Palm Desert, and site staff will include program updates along with parent communications. 7. Schedule staff development which incorporates trainings provided by DSUSD After School Programs Department and DSUSD Rims.1 0 team. 8. Assure after school staff use of.communication system.: 9. Submit invoices for staff and materials for training sessions provided by and paid by the After School Program Department. Invoices should include detailed time sheets and staff development agendas. 10. Submit weekly activity schedules to site administrator for the purpose of evaluation of the program..The activity schedule should include an outline of services provided, special events, and invited guests and speakers. 11. Students will not be asked to fundralse without consent of the site administrator and the City of Palm Desert. 12. Will follow two step action plan which includes a preliminary meeting between DSUSD After School Program Director or designee, site administrator or designee,:Lincoln Elementary School, and a representative of the City. to form an action plan with specific mutually'-agreed upon recommendations. A secondary follow 'up meeting wilt be held between DSUSD Director of After. School Programs or designee; site principal or designee, and a representative of the City within two weeks of the initial meeting to.evaluate effectiveness of the action plan, if requirements are still not met even after corrective.efforts, Section 6 of the Independent Contractors Agreement will be in effect. 13. Lincoln Elementary School will supervise and coordinate the civic erigagemeri#/rnentoring program between the City and site. which will be implemented at the beginning of the academic year. 14. Purchases of equipment or materials must be approved by the City•prior to entering into any agreement for same. Use of funds provided by the City for implementation and/or operation of this after school program to purchase fixed assets or materials and/or equipment which will be retained by DSUSD endlcr Lincoln Elementary School is strictly prohibited. This MOU is for activities rendered between July 1, 2017 and June 30, 2018, if modifications are necessary to complete this agreement, they will be added or subtracted by mutual consent of all parties involved., ATTACHMENT B LIN OLN ELEMENTARY SCHOOL AFTER SCHOOL PROGRAM GENERAL REGISTRATION FORM CONTRACT NO. c36 60 Please Print Student's FULL Larne Student ID # School I Grade Year ASES:(After School Education & Safety).fa an academic and enrichment intervention program for elementary school students in Desert Sands Unified School District that supplements the regular school day.•The.program will take place immediately upon the end of the regular school day including early release and minimum days until 6 p.m, beginning Thursday, August 24,2017 through Wednesday, June 13, 2018. Space is limited by avairable funding. Program Requirements • Students MUST attend daily unless absent during the regular school day. • Abide by DSUSD and schao['s.Code of Conduct. • Students MUST be signed out by an authorized adult with a valid I.D no later than 6pm, • Students leaving before 6pm must have a valid reason. Early releases are limited to parallel programs, family emergencies and ilrnesses. • Students may not walk home without or he transported by an unauthorized person. • Failure to comply with program requirements may result in dismissal from the program. EMERGENCY CONTACTS/AUTHORIZED ADULTS Mother/Guardiart Address City7Zip Tel Phone • { Father/Guardian Address City/Zip. Telophonc/Coll Phone - . ..--. � Other Authorized Persons/Rcrative/Neighbor who will accept responsibility for student Telephone/Cali Phone Oilier Authorized ParsonsfFtelativelNeighbar who will accept responsibility for student Tcicphone}Cell Phone ANY OTHER PHONE NUMBER(S)THAT THE PARENT/GUARDIAN CAN SE REACHED AT BETWEEN 1-6 PM: (Work phone) (celllpeger)__- (other) *IF THERE IS A CHANGE IN THE ABOVE INFORMATION, I WILL NOTIFY ASES STAFF IMMEDIATELY MEDICAL RELEASE/PHYSICAL LIMITATIONS Does your child have any medical conditions? ❑ Yes ❑ No Does your child take medications? Q Yes '❑ No Does your child have any physical limitations? ❑ Yes In No Are there any Religious restrictions? ❑ Yes ❑ No Please explain any"Yes" gnawer. __ MEDIA AND PHOTO RELEASE ❑ Yes ❑ No 1 allow my ASES•student to be photographed for the purposes of documenting and utilizing media venues (magazine, newspaper, video, etc.)for the public relations aspects of ASES. Signature Parent/Guardian Print Name Date Your signature gives permission for your child to participate in the After School Safety and Education Program and for staff to contact any authorized person you indicated on this form if needed. Remember, your child cannot stay in the program without accurate contact information.