HomeMy WebLinkAboutFY 17-18 Vendor List - HR and Risk Mgmnt' -Z
CITY OF PALM DESERT
OFFICE OF THE CITY MANAGER
STAFF REPORT
REQUEST: REQUEST FOR APPROVAL OF VENDORS ON A HUMAN
RESOURCES AND RISK MANAGEMENT AUTHORIZED
VENDORS AND SERVICE PROVIDERS LIST FOR FY 2017/13.
SUBMITTED BY: Stephen Y. Aryan, Risk Manager
DATE: July 13, 2017
CONTENTS: FY M17/18 Authorized Vendors and Service Providers List
Recommendation
By Minute Morton:
1. Approve and authorize staff to use vendors on the Human Resources
and Risk Management Authorized Vendors and Service Flounders List for
FY 2017/18; and
2. Approve exception to bidding requirements as provided by Section
3.32.090 of the Municipal Code for Fiscal Year 201]-16
Strateoic Plan Obiective
This tram is not related specifically to the Palm Desert Strategic Plan; however, some of
the services provided do indirectly assist in implementing the Plan's goals. For example,
staff development Is one of the services indicated Engaging and educating staff on
current trends and best practices benefits the City's overall mission and fosters
creativity and innovation
Background
The Human Resources and Risk Management Departments utilize a small group of
vendors and service providers on a regular of as -needed basis.
The vendors identified on the attached list are by their nature unique, as noted, and staff
is requesting an exemption from routing bidding procedures for these professional
services and supplies. In the case of medical providers, toxic substance testing, and
facilHy, restoration services, these services are generally used on an emergency basis
Due to set-up charges involved with the City's proprietary artwork (i.e. City seal and
logo), it is not cost effective to bid custom recognition items each year (e.g. service
award pins, business card and custom recognition items) from the identified vendors.
Staff receives bids for these items every two -three years
Staff Report. Approve Human ResourcewRisk Management Vendor List
July 13, 2017
Page 2 of 2
Approval of the attached vendors list will simplify the purchasing process for certain
materials and professional services, especially emergency services, for which bidding is
not practical. Therefore, staff respectfully requests an exception to the standard
purchasing procedures as outlined in the Palm Desert Municipal Code (Section
3.32.090).
Purchases and/or services valued at more than $25,000 will follow the standard
procedure for procurement, except for emergency restoration items that are likely
covered under the City's property insurance. program.
Fiscal Analysis
These expenditures are Included in the FV 2017/18 budget and there is no fiscal impact
toph,Submfflod By
S ShopeRisk
Reviewed By
Lori Carney, Dater of Human Resources
daneYMoore, Director of Finance/City Treasurer
Approval:
Laura ANaian, City Manager
Human Resources/Risk Management Departments
Wo/kere Cornpensaxon Contracted
ftn 4
Urgent Care Palm Desed, CA Employee non -emergency medical set
TAGIAMS
Las Alamdoa CA
D O.T. employee drug testing administration -
Pull Agency Pool for Reactors Drug
College of the Desert
Palm Desert, CA
Employee Training Local Public Higher
Education Institute
U.C.R.
Palm Desed, CA
Employee Local Public Higher
Education Institute
In stit e
Eagle Recognition'
_
Tucker, GA
Service Award Pins Idles are setup with This
company —eliminating setup charges)
J.L. Endioot3
Ploneertown, CA
Recognition/Promotional items as needed
(die's and artwork set up —avoiding duplicate
set-up charges)
PmPorma SoCalf
Indio, CA
Business Forms/Cards
Custamized lamessamement
Beyond This Day
North Garonne
Acknowledgements -Sole Source, Unique
Product
E-Skills
Chelmsford NIA
On-line applicant Skills Testing Unique
Service and Used Intermittently
CPSMR Consulting
Sacramento,. CA
Applicant Skills Testng/EmPloyeeTraining-
- _
Unique Service and Used Intermittently _
American Technologies, Inc.
Riverside, CA
Emergency Restoration and Cleaning
_Smvims(flooanlreAccZ_
ServPro;
_
Palm Desed CA
Emergency Restoration and Cleaning
Services( Flooddirelatm).
Masters Emilronmentaiv
Indio, CA
Emergency Asbestos. Lead. and Mold
Inspection Services
Desert Chies lndaor Air,
Emergency Moldspection & Indoor Air
Quality Assessment Services
f Fwrossaae Me Cry s turns on vanaus items and is a analysed
pmaucrnn pi
�Ublized in emerency sduamns where public heatt kry may be at nsk