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HomeMy WebLinkAboutPrelim - CC - 06-22-2017raft PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, JUNE 22, 2017 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Mayor Harnik convened the meeting at 3:02 p.m. II. ROLL CALL Present: Mayor Pro Tem Sabby Jonathan Councilmember Kathleen Kelly Councilmember Gina Nestande Councilmember Susan Marie Weber Mayor Jan C. Harnik Also Present: Lauri Aylaian, City Manager Robert W. Hargreaves, City Attorney Rachelle D. Klassen, City Clerk Lori Carney, Director of Administrative Services Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Finance/City Treasurer Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Stephen Y. Aryan, Risk Manager Eddy Moore, Division Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire David W. Teets, Chief, Palm Desert Police/Riverside Co. Sheriff's Department Lt. Coby Webb, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept. Grace L. Rocha, Deputy City Clerk III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS) None PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 22, 2017 IV. ADJOURN TO CLOSED SESSION Request for Closed Session: Draft A. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: APNs 627-152-007, -008 (NEC San Pablo Avenue/Highway 111, Palm Desert) Negotiating Parties: Agency: Lauri Aylaian/Martin Alvarez/City of Palm Desert Property Owners: Jane Sam Group, Inc. (627-152-007) and Victor S. Alsmadi (627-152-008) Under Negotiation: x Price x Terms of Payment B. Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): Number of potential cases: 2 With City Council concurrence, Mayor Harnik adjourned the meeting to Closed Session of the City Council and Successor Agency at 3:02 p.m. She reconvened the meeting at 4:02 p.m. V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Mayor Pro Tem Jonathan VII. INVOCATION - Councilmember Kathleen Kelly VIII. AWARDS AND PRESENTATIONS A. PRESENTATION OF AN UPDATE ON PALM DESERT YOUTH COMMITTEE ACTIVITIES BY MEMBER OLIVIA FRARY. Ms. Frary was unable to attend. 2 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING Draft JUNE 22, 2017 B. PRESENTATION OF PROCLAMATION DECLARING THE CITY OF PALM DESERT AS A "PURPLE HEART CITY." On behalf of the entire City Council, Mayor Harnik presented the proclamation to Mr. Len Tavernetti on behalf of the Military Order of Purple Heart, Chapter 2929. Mr. Tavernetti thanked the City Council and residents for the way it respects and honors the military and those that serve, especially those who have been wounded, lost, prisoners of war (POW), or killed. The way the City honors their families' is very important, stating it gives veterans a very warm feeling in their hearts to know that back at home they have the support. Additionally, as a Purple Heart City, across the Country many cities are putting up signs acknowledging the fact that they support members of the military, and he believed the City of Palm Desert was the first in the Inland Empire to have one. Mayor Harnik thanked Mr. Tavernetti for all the Chapter did, and for all the freedoms and liberties everyone enjoyed. IX. ORAL COMMUNICATIONS - B MS. NICOLE OCHOA, Market Development Manager for Renovate America/ HERO Program, addressed the Council to provide them with an update on the enhancements they have made to the program. They have helped more than 220 homeowners invest $5.1 million in upgrading and improving their properties. It's $9 million in economic stimulus for the City, which equates to more than 44 jobs that have been created and retained. These improvements also translate to about 43 kilowatt hours of energy savings and about 12,000 tons of emission reductions, which is equivalent to removing 2,000 SUV's off the road for a year. There have been statutory changes they advocated for through AB 2693, which puts additional mortgage disclosures and other consumer protections into PACE. Additionally, they now confirm financing terms with 100% of their homeowners on a live recorded phone call prior to signing documents. It takes the contractor out of the equation with the customer understanding the terms. They have also implemented a contractor quality -rating -system that utilizes project and complaint data to objectively evaluate the contractors with whom they work with. Contractors with complaints that don't work to fix the problem will be terminated or suspended from HERO. The new system builds on years of work in improving the home improvement marketplace , adding there's no other form of financing offering these protections. Lastly, they rolled out a lower set of interest rates that contractors can offer; the goal is to lower monthly payments for all homeowners. She left a packet with information on the HERO program for each Councilmember. 3 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING Draft JUNE 22, 2017 MR. PATRICK SWARTHOUT, President of Habitat for Humanity Coachella Valley, stated the last time they provided the Council with a briefing on where they were with the Habitat homes was in January or February. He displayed photographs of the two homes they completed on San Benito and noted they also upgraded the landscaping of three adjacent homes. They had volunteers from Home Depot, Rotary Club, Leadership Coachella Valley, Riverside County Probation Department, and many other individuals, which was incredible to see. He said this project is not only providing homes to two wonderful and deserving veteran families, but it also brought the community in that area together. He went on to say one of the homes was built ADA (Americans with Disabilities Act) compliant, stating it took many partners to complete this project with either donation of time, materials, or funds. Some of the partners included Holt Construction, Home Depot Foundation, City of Palm Desert, and many others, which they truly appreciated. He said the process has been a learning experience for them in that they thought they could get family's in the homes with no problems, not realizing that Habitat and City of Palm Desert requires that the family be low income and most of these folks have a disability and receive supplemental income, which puts them over that mark. On the other hand, they do have a veteran that has qualified for the first home, which is non-ADA. He said they will continue to work on finding a family for the ADA-compliant home, which they hope to complete by the first of July. Habitat is working closely with City staff and it's been an incredible venture, stating that hopefully when they do this again they will know all that the process entails. He said there are very deserving veterans out there for these homes, but they just don't fall under the qualifications. However, he was happy to announce they just turned over a home to a family on El Cortez, which is on the agenda this evening. Mayor Harnik stated Councilmembers have driven by the San Benito homes watching the progress. She said they take a lot of pride in this project, because it will make someone's life better. She thanked Habitat for Humanity for all they've done. MS. CANDACE LEONARD, Family YMCA of the Desert, stated she was the Program Director for their preschool programs, including the Jean Benson Child Care Center. She thanked the City Council for their participation and partnership in ensuring the programs run well for the children and families in Palm Desert. They have served over 100 children ages two to five this school year. She went on to say their assessment results came in and 93% of those children showed improvement in the area of literacy, and 89% showed improvement in mathematical skills, crediting the high quality and early learning environment they receive. She presented a short video of the preschool graduation ceremony that took place two weeks ago. 4 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING Draft JUNE 22, 2017 X. MAYOR AND COUNCILMEMBER REPORTS & REMARKS TO THE COMMUNITY A. Mayor Pro Tem Sabbv Jonathan Committee Reports and General Comments. 1. Community Choice Aaaregation (CCA) - He reported he and Director of Community Development Ryan Stendell attended the Coachella Valley Association of Governments CCA meeting, and they put forth an exhaustive list of specific questions, which were addressed. He said the process is moving forward and expected an item to be before the City Council at the July 13 meeting on whether Palm Desert will join or not join the Joint Powers Authority (JPA). 2. CVAG Homelessness Committee - He reported the Committee approved the contract with Path of Life for the West Valley Navigation Program, stating that contract will be before the CVAG Executive Board on Monday, June 26. He said it was exciting because it moves the process forward to providing shelter and services to the homeless, particularly in Cathedral City, Palm Springs, and Desert Hot Springs. 3. City of Palm Desert Economic Development Strategic Plan - He said a lengthy meeting took place to review the three final Request For Proposals, and the Committee made a selection. An item on this will be before the City Council at the July 13 meeting. B. Councilmember Kathleen Kelly Committee Reports and General Comments. 1. Riverside County SunLine Transit Board - Councilmember Kelly noted she represented the City on the Board, stating route 53 is very key to servicing Palm Desert because it travels from Town Center to Cal State University - Palm Desert Campus. The route is underutilized and SunLine is always looking for potential improvements to that route. She encouraged everyone to try route 53 and think about whether there are route enhancements that would help serve the City's needs more fully, adding SunLine appreciates getting that kind of user input. 2. Joslyn Center Executive Board - She said it was timely to remind folks that the Center is a cooling center during weekdays of operation. 5 Draft PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 22, 2017 3. Sister Cities Foundation - She reported that the Foundation hosted two teachers from the Sister City of Gisborne, New Zealand. They came to Palm Desert to participate in a performing art's program at the McCallum Theatre that was extremely successful; it helped accomplish some exchange of best practices, so it is something to celebrate as a by-product of having a sister city. 4. Short -Term Rental Task Force - Councilmember Kelly reported she and Councilmember Nestande serve on the Task Force, and they are very appreciative of the work staff has done in getting to where they anticipate that on July 6 it will be possible to share a draft framework approach to this topic with the task force. C. Councilmember Gina Nestande Committee Reports and General Comments. Councilmember Nestande said she had no reportable action on any of the committees she serves on; however, she's been spending her time meeting with constituents on both sides of the issue of short-term rentals. Additionally, she's been communicating with resident golfers of Desert Willow, stating they are happy to see an item on the agenda to hopefully form an ad hoc committee where they will have a voice. She added that her door was always open to meet with Palm Desert residents. D. Councilmember Susan Marie Weber Meeting Summaries Report for the Period of May 29 - June 11, 2017. With City Council concurrence, the Meeting Summaries Report was received and filed. 1. Palm Desert Hiah School Graduation Ceremony - She said it was important for the City Council to attend the graduation and shake hands of the graduates along with the Desert Sands School Board Members, because it emphasizes the importance of education to the community. She said Principal Hicks sent a thank you note to the Council indicating that some of the students picked up on that point. She added that she was pleased the ceremony was held in the evening this year. 6 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING Draft JUNE 22, 2017 E. Mayor Jan C. Harnik Committee Reports and General Comments. 1. Nine (9) Cities Blood Drive Challenge - She invited everyone to participate in the blood drive on July 8 from 8:00 a.m. - 2:00 p.m. at the Palm Desert Community Center. She said this blood drive was critical, because with school being out, high school donors won't be around to participate. Additionally, many homeowners and guests are away during this time, so to motivate people they made this into a competition, noting that Palm Desert won it three years ago. 2. Citizens on Patrol (COPs) - She said this was such a motivated and professional group of people who work together as volunteers to make the community better. If you're interested in being part of the Program, they welcome applications and more volunteers. 3. Cal State University. San Bernardino - Palm Desert Campus Graduation - She said there were more than 300 graduates, and what made this graduation particularly special is that it included the Freshman class that started at CSUSB. It was great to see the pride on their families' faces. 4. League of California Cities - She reported that the League is working on a lot of legislation to ensure local control for cities. Earlier on the agenda under Oral Communications, Mr. Patrick Swarthout from Habitat for Humanity spoke about the difficulty in finding people to qualify for the Habitat homes because of State mandated requirements. 5. City of Palm Desert Chamber of Commerce Installation and Award Ceremony - She announced that the Award of Excellence was awarded to Code Compliance Supervisor Pedro Rodriguez. She said Pedro has been working at the City since 1988 and has been doing an outstanding job. She said Code Enforcement can sometimes be a contentious job, but Pedro is so civil, kind, and compassionate that on several occasions she has heard from others, including violators of the code, that he is easy to work with. Mayor Pro Tem Jonathan added that Mayor Jan C. Harnik was awarded the "Citizen of the Year Award," stating it was well deserved. 6. Hot Summer Temperatures and Outages - She asked everyone to check on their neighbors and friends during these hot summer months to make sure they are ok and safe. 7 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 22, 2017 F City Council Requests for Action. None G. City Council Consideration of Travel Requests/Reports. None XI. STAFF REPORTS AND REMARKS A. City Manager Draft 1. City Manager's Meeting Summaries Report for the Period of May 29 - June 9, 2017. With City Council concurrence, the Meeting Summaries report was received and filed. 2. Personnel Updates: Ms. Aylaian welcomed Cheri Maki as the Clerical Assistant in the Economic Development Department who comes from Portland Oregon, adding she moved to Palm Desert on Sunday and started work on Monday of this week. She also congratulated Brianne Lawson who was in that position and moved over to the Clerical Assistant position in the Human Resources Department. B. City Attorney 1. Rent Review Ordinance - Mr. Hargreaves reported that the rent review process started more than a year ago and was before the City Council earlier this year to try to modernize the Rent Control Ordinance. A series of meetings will be set up with the first one being on July 19 to bring the committee together to chart a path forward. 2. University Park Community Facilities District (CFD) - He said there was a request to assign the documents and responsibilities with respect to this CFD, which the City entered a decade ago where a lot of the improvements were made, but then the whole development went dormant. There is a new development team coming in that includes Black Rock Capitals as one of the players. Also, there is another major developer that wants to have a go at it, and part of that process is to assign them the CFD documents and make changes in the CC&Rs. He said that process should be finalized in another week and hopefully that transaction will close by the end of the month. 8 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING Draft J U N E 22, 2017 Lastly, he announced he would be going on vacation for three weeks starting on Monday, and Carlos Campos and Jill Tremblay will be handling things. C. City Clerk 1. Request for Appointment of Voting Delegates for the League of California Cities Annual Conference, September 13-15, 2017, in Sacramento. Ms. Klassen stated the League of California Cities has requested the Council provide them with the Voting Delegates for the Annual Conference in September. She didn't know if Councilmembers were registered yet, but one had to be registered to make the appointment. Mayor Harnik couldn't recall if she had registered, but it's on her calendar. She recommended continuing to the next meeting. With City Council concurrence, the item was continued to the meeting of July 13, 2017. D. Public Safety 1. Fire Department None 2. Police Department None XII. CONSENT CALENDAR A. MINUTES of the Regular City Council Meeting of June 8, 2017. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants Dated 5/26/2017, 5/31/2017, 6/2/2017, and 6/9/2017. Rec: Approve as presented. 9 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING Draft JUNE 22, 2017 C. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrant Dated 6/2/2017 (Joint Consideration with the Palm Desert Housing Authority). Rec: Approve as presented. D. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS for the Month of April 2017 (Joint Consideration with the Successor Agency to the Palm Desert Redevelopment Agency). Rec: Receive and file. E. CITY COMMITTEE AND COMMISSION MEETING MINUTES. 1. Art In Public Places Commission Meeting of January 11, 2017. 2. Audit, Investment & Finance Committee Meeting of April 25, 2017. 3. Hotel & Signature Events Committee Meetings of October 12, 2016, and April 5, 2017. 4. Marketing Committee Meeting of March 7, 2017. Rec: Receive and file. F. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Atlantic Fish and Chips, 73850 Highway 111, Suite B, Palm Desert. Rec: Receive and file. G. RESOLUTION NO. 2017 - 47 - A Resolution of the City Council of the City of Palm Desert, California, Setting Forth Its Findings and Authorizing the Destruction of Paper Records From the Department of Community Development/Planning, to Rely on the Electronic Record as the Official Record — Records from 1979 through 2011 (Exhibit "A"). Rec: Waive further reading and adopt. H. REQUEST FOR AUTHORIZATION to Streamline the Use of Various Vendors and Qualified Service Providers by Approving an Abatement Services Vendors List and to Grant Exception to Bidding Requirements as Provided for by Section 3.32.090 of the Palm Desert Municipal Code for Fiscal Year 2017-2018. Rec: By Minute Motion, approve/authorize: 1) Staff to use vendors on the Abatement Services Vendors List in the accompanying staff report; 2) exception to bidding requirements as provided for by Section 3.32.090 of the Palm Desert Municipal Code for FY 2017-2018 for Abatement Services. 10 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 22, 2017 Draft I REQUEST FOR AUTHORIZATION to Streamline the Use of Vendors for Desert Willow Golf Resort by Granting Exception to the Bidding Requirements and Approving the Operating Expense Vendors List for Fiscal Year 2017-2018. Rec: By Minute Motion: 1) Grant an exception to the bidding requirements, as provided for by Section 3.32.090 of the Palm Desert Municipal Code for FY 2017-2018 for Desert Willow Golf Resort Operating Expense Vendors; 2) approve the Desert Willow Golf Resort Operating Expense Vendors List as presented. J. REQUEST FOR APPROVAL of the Use of Specific Automotive Facilities for Supplemental General Fleet Repairs in an Amount Not to Exceed $75,000 from Palms To Pines Automotive, Ozzie's International Tire and Auto, Inc., and Kim's Automotive During Fiscal Year 2017-2018. Rec: By Minute Motion: 1) Grant an exception to the bidding requirements, as provided for by Section 3.32.090 of the Palm Desert Municipal Code for FY 2017-2018; 2) approve use of specific automotive facilities for supplemental general fleet repairs in an amount not to exceed $75,000 from Palms To Pines Automotive, Ozzie's International Tire and Auto, Inc., and Kim's Automotive, all of Palm Desert — funds are available in General Fund Account No. 1104331-4334000 - R/M Fleet. K. REQUEST FOR AUTHORIZATION to Purchase Greens Fertilizer Products from Southwest Turf Support, LLC, for the Desert Willow Golf Resort During Fiscal Year 2017-2018 in an Amount Not to Exceed $115,000. Rec: By Minute Motion: 1) Grant an exception to the bidding requirements, as provided for by Section 3.32.090 of the Palm Desert Municipal Code for FY 2017-2018; 2) authorize the Desert Willow Golf Resort to purchase greens fertilizer products from Southwest Turf Support, LLC, Phoenix, Arizona, for the Desert Willow Golf Resort during FY 2017-2018 in an amount not to exceed $115,000 — contingent upon approval of the City's Annual FY 2017-2018 Budget, funds will be available in Course and Grounds Expenses, Account No. 5204195-4803100. 11 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 22, 2017 Draft L. REQUEST FOR AUTHORIZATION to Purchase Golf Course Irrigation Supplies from High Tech Irrigation, Inc., for the Desert Willow Golf Resort During Fiscal Year 2017-2018 in an Amount Not to Exceed $82,000. Rec: By Minute Motion: 1) Grant an exception to the bidding requirements, as provided for by Section 3.32.090 of the Palm Desert Municipal Code for FY 2017-2018; 2) authorize purchase of Rain Bird golf course irrigation supplies from High Tech Irrigation, Inc., Indio, California, for FY 2017-2018 in an amount not to exceed $82,000 — contingent upon approval of the City's Annual FY 2017-2018 Budget, funds will be available in Course and Grounds Expenses, Account No. 5204195-4803100. M. REQUEST FOR AUTHORIZATION to Purchase a Surveillance System and Server for the Corporation Yard from Vector Resources, Inc., in the Amount of $44,198.05. Rec: By Minute Motion: 1) Authorize purchase of a surveillance system and server for the Corporation Yard from Vector Resources, Inc., Rancho Cucamonga, California, in the amount of $44,198.05; 2) grant an exception to bidding requirements, as provided for by Section 3.32.065 of the Palm Desert Municipal Code for this purchase — funds are available in Account No. 4504330-4400100 - Building Maintenance for the surveillance system and in Account No. 5304190-4404000 - Equipment Replacement for the server. N. REQUEST FOR AUTHORIZATION of a One -Year Preventative Maintenance Program for the Heating, Ventilating, and Air Conditioning Systems (HVAC) at the Palm Desert Sheriff Substation in the Amount of $24,720 by Pacific West Industries, Inc. (Contract No. C36210). Rec: By Minute Motion: 1) Authorize a one-year preventative maintenance program for the heating, ventilating, and air conditioning (HVAC) systems at the Palm Desert Sheriff Substation provided by Pacific West Industries, Inc., Anaheim, California, in the amount of $24,720; 2) appropriate $24,720 from Unobligated General Funds to Account No. 5104195-4369500 - General Government/Sheriff Substation; 3) authorize Mayor to execute the proposal for same. O. REQUEST FOR AUTHORIZATION to Release Maintenance Security on File for El Paseo Square Project (El Paseo, LLC, Applicant). Rec: By Minute Motion, authorize release of the Maintenance Security on file for the El Paseo Square Project. 12 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 22, 2017 Draft Upon motion by Weber, second by Kelly, and 5-0 vote of the City Council (AYES: Jonathan, Kelly, Nestande, Weber, and Harnik; NOES: None), the Consent Calendar was approved as presented. XIII. CONSENT ITEMS HELD OVER None XIV. RESOLUTIONS None XV. ORDINANCES A. For Introduction: None B. For Adoption: None XVI. NEW BUSINESS A. REQUEST FOR AWARD OF CONTRACT FOR CONSTRUCTION OF THE 2017 STREET RESURFACING PROJECT TO MATICH CORPORATION IN THE AMOUNT OF $3,575,080 (CONTRACT NO. C36150, PROJECT NO. 752-17). Mr. Greenwood stated this item was for the annual and routine resurfacing contract, the streets to be resurfaced are indicated on the map attached to the staff report. Mayor Pro Tem Jonathan moved to, by Minute Motion: 1) Award subject contract, including Bid Alternate #1 for construction of the 2017 Street Resurfacing Project to Matich Corporation, Highland, California, in the amount of $3,575,080; 2) authorize Director of Finance to set aside a 10% contingency for the project in the amount of $357,508; 3) authorize Mayor to execute said contract — funding is available in Account No. 2364311-4332000 - Recycling Fund Street Maintenance ($200,000), Account No. 2134311-4332000 - Measure "A" Street Maintenance ($2,732,588), and Account No. 2114311-4332000 - Gas Tax Fund Street Maintenance ($1,000,000). Motion was seconded by Kelly and carried by a 5-0 vote (AYES: Jonathan, Kelly, Nestande, Weber, and Harnik; NOES: None). 13 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 22, 2017 raft B. REQUEST FOR AWARD OF CONTRACT FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES FOR THE DEEP CANYON ROAD STORM DRAIN EXTENSION PROJECT TO ALBERT A. WEBB ASSOCIATES IN AN AMOUNT NOT TO EXCEED $95,700 (CONTRACT NO. C36230). Mr. Greenwood stated the neighborhoods adjacent to Deep Canyon Road and south of Highway 111, are low -line and very flat. Additionally, the very old and informal drain system has caused problems. The system was built over 40 or 50 years ago and it has deteriorated over time. The City has experienced relatively minor flooding issues there, and this project is designed to cure them and have the system tie into the storm drain at the intersection of Deep Canyon and Highway 111. Councilmember Nestande moved to, by Minute Motion: 1) Award subject contract for professional engineering and design services for the Deep Canyon Road Storm Drain Extension Project to Albert A. Webb Associates, Riverside, California, in an amount not to exceed $95,700; 2) authorize Director of Finance to set aside a 10% contingency for the project in the amount of $9,570; 3) authorize Mayor to execute said contract — funds are available in the Drainage Reserve Fund. Motion was seconded by Weber and carried by a 5-0 vote (AYES: Jonathan, Kelly, Nestande, Weber, and Harnik; NOES: None). C. REQUEST FOR ADOPTION OF RESOLUTIONS FOR AB 811 AND SB 555 RELATIVE TO PROPERTY ASSESSED CLEAN ENERGY (PACE) PROGRAMS AND APPROVAL OF A JOINT POWERS AGREEMENT ADDENDUM TO OPT INTO THE GOLDEN STATE FINANCE AUTHORITY (GSFA) FOR SAME. Management Analyst Deborah S. Glickman stated the Ygrene Program has changed their mechanism and is going from a regional one to a statewide organization, adding that everything else will remain the same. The Program will be overseen by CVAG, stating there won't be any extra City involvement with the change. Councilmember Kelly moved to: 1) Waive further reading and adopt: a) Resolution No. 2017 - 48, for the AB 811 PACE Program; b) Resolution No. 2017 - 49, for the SB 555 PACE Program; 2) By Minute Motion, approve the subject Joint Powers Agreement Addendum and authorize City Manager to execute same (Contract No. C36240). Motion was seconded by Weber and carried by a 5-0 vote (AYES: Jonathan, Kelly, Nestande, Weber, and Harnik; NOES: None). 14 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 22, 2017 raft D. REQUEST FOR APPROVAL OF FORMATION OF AN AD HOC DESERT WILLOW RESIDENT ADVISORY TASK FORCE. Mr. Alvarez recalled for the City Council that on March 9, it directed staff to form the Desert Willow ad hoc committee, which is tasked to look at all resident benefits at Desert Willow, including tee time access, resident golf rates, resident card criteria, and general benefits to the club house, restaurant, and other sorts of discounts. The composition of the committee includes two resident that are golfers, two residents that are non -golfers, a representative from the hospitality industry, a representative from the golf industry, a City Councilmember (Sabby Jonathan), and City staff as outlined in the staff report. If the committee is approved, staff anticipates having their first meeting in the early part of September. After these benefits are reviewed, a full recommendation will be brought to the City Council for consideration. Councilmember Nestande said she was very pleased to see this item on the agenda and knew that resident golfers would appreciate the approval from the Council. Councilmember Nestande moved to, by Minute Motion, direct staff to form an ad hoc Desert Willow Resident Advisory Task Force with members as proposed in the accompanying staff report. Motion was seconded by Kelly and carried by a 5-0 vote (AYES: Jonathan, Kelly, Nestande, Weber, and Harnik; NOES: None). E. CONSIDERATION OF THE APPROVAL OF OUTSIDE AGENCY FUNDING (CHARITABLE CONTRIBUTIONS) FOR FISCAL YEAR 2017-2018. Ms. Moore reported that annually the Outside Agency Committee consisting of the Mayor, Mayor Pro Tem, and staff, meet to discuss requests for funding from outside agencies that provide educational or community opportunities that the City does not provide. The Committee has a discussion on each item and goes through a lengthy process with each application and the results are included in the packet. Responding to question, Mr. Hargreaves explained that if a Councilmember is a voting member on any of the agencies listed, they should recuse or abstain from voting on that line item. Councilmember Weber noted she was abstaining on the Historical Society of Palm Desert, which is on line 14, and Mayor Harnik registered her abstention on the McCallum Theatre listed on line 15. Councilmember Kelly referring to Line 16, Neuro Vitality Center, questioned if they were denied funding because they received a Community Development Block Grant (CDBG). 15 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING Draft JUNE 22, 2017 Ms. Moore answered yes, stating that's typically one of the discussions the Committee has when considering requests. Councilmember Kelly stated that in reference to the Virginia Waring International Piano Competition, it's been her experience that when interacting with contestants, is that the event has tremendous punch in terms of raising Palm Desert's cultural profile in the country of origin for participants who truly are international and it may be a positive end result, which goes beyond the specific purposes of the program, because the Committee had a concern on whether the competition could do more to expose the local school children to performances that would inspire their interest in classical music. She is fine with the current recommendation so long as the topic will be explored with the Virginia Waring folks in a supportive way In response, Ms. Moore affirmed her assumption. Mayor Pro Tem Jonathan moved to, by Minute Motion: 1) Approve the award of charitable contributions in the amount of $130,200 to agencies listed in the accompanying staff report with associated restrictions and conditions; 2) pending approval of the FY 2017-2018 City of Palm Desert Financial Plan, authorize Mayor to execute agreements with agencies awarded funding; 3) accept the modifications to the Outside Agency Funding Guidelines for FY 2017-2018, as presented — funds are included in the FY 2017-2018 Financial Plan in Account Nos. 1104800-4388000, 1104800-4388100, and 1104800-4389100. Motion was seconded by Nestande and carried by a 5-0 vote (AYES: Jonathan, Kelly, Nestande, Weber, and Harnik; NOES: None), with exceptions relating to Recommendation No. 1, Line 14 - Historical Society of Palm Desert, 4-0-1 (AYES: Jonathan, Kelly, Nestande, and Harnik; NOES: None; ABSTAINED: Weber) and Line 15 - McCallum Theatre, 4-0-1 (AYES: Kelly, Nestande, Weber, and Jonathan; NOES: None; ABSTAINED: Harnik). XVII. CONTINUED BUSINESS None XVIII. OLD BUSINESS None 16 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 22, 2017 XIX. PUBLIC HEARINGS r A. REQUEST FOR APPROVAL OF BURRTEC'S 2017/2018 RATE ADJUSTMENT FOR REFUSE SERVICES - OPTION A: ANNUAL PRODUCER PRICE INDEX, RECYCLE FEE, AND COMMERCIAL FOOD WASTE/ORGANICS PROGRAM. Ms. Riddle stated this request was the annual Producer Price Index (PPI) increase and implementation of the Recycle Fee and the new Commercial Food Waste/Organics Program, and other negotiated items. She recalled for the Council that in 2015 the City negotiated a new contract with Burrtec, stating significant items included the PPI increase cap of 5%; however, commercial customers were given a three-year exemption from the PPI increase for years 2015, 2016, and 2017. Other fees and programs that were considered as part of the agreement was the Residential Tax Roll Billing, which was approved in 2015, and the Vehicle Impact Fee that was approved in 2016. The Recycle Fee and Food Waste/Organics Program (AB 1826) were postponed to this year (2017). Therefore, as part of the 2017 proposed consideration is the annual PPI, again not applied to commercial customers. She explained that when you have a PPI, it doesn't include the County tipping/disposal fee increase of $0.85. The County has the authority to approve that portion, so the $0.85 increase will be applied to everyone. Because the City implemented the Vehicle Impact Fee in 2016, and postponed it to this year, that allowed staff to make the recommendation to reduce the recycle fee to 50% of the cost that was estimated in the Recycle Nexus Study at approximately $294,000. She noted the Food Waste/Organics Program is a mandatory State program that was approved through AB 1826 and went into effect in 2016, stating that each year it keeps getting more restrictive. It started out as food waste and it's becoming more restrictive until it's two yards of food waste or organics, meaning green waste, food waste, soiled paper products, and things of that nature. She displayed a slide that outlines the rates and fees and explained the following options for Residential Customers if they have a 96-gallon container: Option A includes the PPI/Tipping, Recycle Fee with an increase of $0.62, along with the implementation to Commercial customers the Food Waste/Organics Program based on the rate structure that is attached in the staff report; Option B includes the PPI/Tipping Fee for an increase of $0.27; Option C includes the PPI/Tipping and Recycle Fees, excluding the Food Waste/Organics Program for an increase of $0.62, which is the same amount as Option A. Responding to question, she said these amounts were monthly increases. Now with respect to Commercial Customers, if you have a small/medium business and a one 3-yard bin serviced three times a week, the monthly increase is $1.24 for Option B. Under Option A & C, the increase is $8.78 per month. 17 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 22, 2017 r ft Councilmember Kelly requested clarification on the Food Waste/Organics Program, stating she was confused as to whether it applied to residential as well. Ms. Riddle responded that it only applied to commercial customers, but it was part of the overall recommendation being proposed. Mayor Pro Tem Jonathan said he asked that same question, but when looking at Option A and Option C, the increase is the same, but Option C does not include the Food Waste/Organics Program, Ms. Riddle explained to him that the fee for it is not only for businesses, but essentially a fee for producing that type of waste and therefore not reflected in the actual waste disposal rate. The commercial charge for food waste is only charged if and when a business produces food waste; it is not a standard monthly waste disposal fee. Councilmember Kelly asked for staff to make the distinction between a fee and a charge. Ms. Riddle explained that the Recycle Fee is a fee the City has implemented to pay for recycling programs and services, and the Commercial Food Waste/Organics Program is being proposed because it's a State mandated under AB 1826, which the City is trying to implement along with a new rate structure for it. Mayor Pro Tem Jonathan offered as an example that if one had a commercial entity that did not produce food waste, they would not be charged. However, if you have a commercial entity, such as a restaurant that produces food waste and organics, they would then be charged for the actual food and organic material disposed. It's a separate item that applies only to those commercial entities that produce food waste. Councilmember Nestande commented she believed there was an exception of four cubic yards. Ms. Riddle clarified that anyone that generates that much in food waste or organics will be subject to the program. Further responding, she said the program will become more restrictive until it comes down to two yards, stating that most of Palm Desert businesses have a three -yard bin average. However, if it's under the cap, the fee would not apply. Returning back to the slide displayed titled "Commercial Customer Impacts," she said the medium/large business that has a three 3-yard bin and is serviced 5 times a week, the monthly increase will be $2.17 under Option B, and under Option A & C, the increase would be $15.35. Here you have two different scenarios based on the size of service received. The next slide illustrated that the PPI or the PPI and Recycle Fee for both residential and commercial, Palm Desert 18 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING Draft JUNE 22, 2017 had the lowest rates within the Valley and probably within the State. Lastly, the existing revenue level is based on existing expenditures, so it is estimated that the depletion will be six to seven years to 2021/2022. In order to continue on with the program in place, as well as to address any future mandates, the Fee is vital to being able to offset any cost that Burrtec may have to incur in the future. Councilmember Kelly asked if there was a time when what went into the recycled bin, more than paid for the cost of having it carried away, but that has changed because of the difficulty of recouping revenue from recyclables, questioning if that's what was happening. Ms. Riddle replied that it was based on State mandates that have come into play prohibiting certain materials from the landfill, so cities have had to implement programs to offset the cost or pay the fee. She said the City used to pay for programs put in place through AB 939, but there are no new monies coming into that fund. Therefore, only existing revenue in that Fund pays for these programs. For example, the Household Hazardous Waste that has been implemented through State mandates, the City has been able to offset some of those cost because of the revenue generated from the Recycle Fund. Councilmember Kelly asked how did money originally get into the Recycle Fund. Ms. Riddle explained that approximately in 1990 the County's Tipping Fee was $38.50, but they reduced it to $30.00, and that $8.50 was to potentially pay for diversion programs, post -closure, landfill cost, etc. The County was able to raise enough money to pay for all the post -closure cost for the landfill, so that money continued to generate for the City, which helped pay for the recycle programs, including rate increases to commercial and residential customers over the years. Further responding, she said some of those recycle programs include, At-home Household Hazards Collection Program, Used Oil Collection Program, Shredding Event, Recycle Binney, educational programs, and a few others. Councilmember Nestande commented it was a great program, stating she has called for the service and they have picked up leftover paint, oil, etc. She happened to find out about the program by accident and wondered if residents were aware of these programs. Ms. Riddle said the City is actually in the process of updating its brochure that talks about all the programs and services it offers, and it should be going out to all the residents and businesses very soon. 19 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 22, 2017 Draft Mayor Harnik pointed out that the resurfacing project that was approved earlier in the agenda included Recycling Funds. Ms. Riddle stated that staff's recommendation is Option A, which includes the PPI increase, Recycle Fee, and the implementation of the Food Waste/Organics Program along with the rate structure for it. Approval of Option A will provide uninterrupted waste/recycling services, ongoing revenue sources for recycling programs, and implementation of the new Commercial Food Waste/Organics Program. Mayor Pro Tem Jonathan stated waste disposal is provided via contract with Burrtec, but he wasn't understanding the dynamics of the City's involvement in setting rates. Ms. Riddle stated that when the City approved the contract, the rate increases were in effect at that time. For example, the contract included a 5% cap on an increase proposal, stating Burrtec has to come back every year to the City to request and implement a rate increase per the Franchise Agreement; she said Burrtec is allowed to request an increase annually. Mayor Pro Tem Jonathan asked if staff looked at different options and alternatives prior to making the recommendation for Option A. Ms. Riddle answered yes. Mayor Harnik declared the public hearing open and invited public testimony FAVORING or OPPOSING this matter. Ms. Klassen reported for the record that Mr. Chen Steven from Hibachi City Buffet at 72-600 Dinah Shore Drive, was here at the beginning of the meeting, but he had to leave. However, he left a written comment that he was against the Waste Disposal Fees increase. With no further public testimony offered, she declared the public hearing closed. Mayor Pro Tem Jonathan stated the slides presented by staff made complete sense to him, stating it was important to have uninterrupted both waste and recycling services. Therefore, in terms of picking between Options A and C, to implement the Food Waste/Organics Program is not only mandatory, but it makes sense, because it's consistent with the City's vision with being green and environmentally sensitive. Mayor Pro Tem Jonathan moved to: 1) By Minute Motion, direct staff to implement Burrtec's annual rate increase based on Producer Price Index (PPI), Recycle Fee, and Commercial Food Waste/Organics Program and Rates (Option A); 2) waive further reading and adopt Resolution No. 2017 - 50, approving the new adjusted rate schedule of fees 20 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 22, 2017 i ) raft (Exhibit 3 for Residential, Commercial, and Roll -Off), as per approved option. Motion was seconded by Harnik. Councilmember Weber asked if there was a way to educate the public as to why the City has these rates and why there are rates for people who are not in town for six months, so residents can understand the overall concept that it not a trash fee for every single home, but a trash fee for the whole community divided among the homes as a method to divide it. She said residents need to understand it's for the well-being of the entire community and not just about having trash picked up. Ms. Riddle said the issue has been addressed before, but believed something can be placed on the City's website or an article on the BrightSide. MR. FRANK ORLETT, Vice President of Burrtec Waste & Recycling Services, explained the City has two types of residential customers, those that inside a gated community and those that live outside a gated community. The majority of the gated communities have central billing where one master bill and it's not on the tax roll, and these residents get an 11 % discount, contingent with them going to central billing and everybody has to have the service. Those outside of central billing are allowed to call Burrtec to cancel service if they are on vacation. If a gated community wants to have the ability for their residents to go on vacation and cancel service, they can, but then they can't do central billing and those residents would get an 11 increase, stating it all comes out the same either way. Councilmember Kelly requested staff prepare a communication with this information and share with those Council heard from in response to this agenda item. Ms. Aylaian said staff could certainly do so. Councilmember Weber added that perhaps a time in October could be set up to speak to those that wrote letters and invite them to discuss this issue, stating the City has done it before with other kinds of organizations, including some education on this process, so that they don't feel left out. Councilmember Nestande suggested sending them a letter now or within a month and mail it to them. Ms. Riddle stated that as part of the communication Councilmember Kelly requested, staff could also include some type of education. 21 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 22, 2017 Draft Mayor Harnik said it was an excellent idea to provide something in October or November, giving adequate time for discussion and questions and answer in order to make residents more comfortable with this issue. MR. ORLETT added that the Food Waste/Organics Program was an option for businesses. It's a program mandated by the State, and Burrtec is offering the service, but the customer chooses whether they want the service or not. Responding to question about what would happen if a business didn't want the service, it won't get it, and there's no penalties at this time if they choose to opt out. Mayor Pro Tem Jonathan suggested that whatever communication or educational method is used by staff, it should include the slide that illustrates that Palm Desert is one of the lowest even after the increase. He said at the end of the day, it's a $0.62 increase a month. He's wondering if people are reacting and thinking this is a larger increase than it really is, because it's about $7.00 a year, and Palm Desert is still one of the lowest in the Valley. Ms. Riddle agreed to include that slide in her communication with the residents. Mayor Harnik commented that no one favors increases in their utilities or services, but these things don't happen in a vacuum, stating there are reasons why prices increase and there are factors that contribute to it, such as wage increases. She added that gas taxes have increased and they will continue to go up, stating it wasn't pleasant, but it's the way it is and monies have to come from somewhere. Ms. Riddle pointed out that under Proposition 18, residents are allowed to protest, and the City received 20 letters in opposition. However, there was not a majority protest to the proposed rate increases. Mayor Harnik suggested Burrtec assist with the communication that goes out to the residents making it very clear what these rates are all about. She said this is an issue Council struggles with every year, because it's not an easy concept. Mayor Harnik called for the vote and it carried by a 5-0 vote (AYES: Jonathan, Kelly, Nestande, Weber, and Harnik; NOES: None). B. REQUEST FOR APPROVAL OF FISCAL YEAR 2017-2018 TAX ROLL BILLING FOR NON -MASTER BILLED (NON -HOMEOWNER ASSOCIATION) RESIDENTIAL SOLID WASTE COLLECTION. Ms. Riddle stated this is the annual process to approve the solid waste rates placed on the Residential Tax Roll Billing. 22 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING Draft JUNE 22, 2017 Mayor Harnik declared the public hearing open and invited testimony in FAVOR or OPPOSITION to this matter. With no testimony offered, she declared the public hearing closed. Councilmember Nestande moved to, by Minute Motion, approve FY 2017-2018 Tax Roll Billing for all non -master billed (non -homeowner association) residential properties for solid waste collection and filing with the County of Riverside Assessor's Office. Motion was seconded by Weber and carried by a 5-0 vote (AYES: Jonathan, Kelly, Nestande, Weber, and Harnik; NOES: None). C. REQUEST FOR APPROVAL OF A COMPREHENSIVE ZONING ORDINANCE AMENDMENT TO CHAPTERS 25.02, 25.04, 25.10, 25.16, 25.22, AND 25.28 OF THE CITY'S ZONING ORDINANCE AND APPROVE CHANGES TO THE CITY'S ZONING MAP TO BE CONSISTENT WITH THE ADOPTED GENERAL PLAN, Case Nos. ZOA, CZ 17-105 (City of Palm Desert, Applicant). Principal Planner Eric Ceja stated the law requires the City to update its Zoning Ordinance to be consistent with the General Plan within a reasonable time, and the General Plan was in effect since January. Since that time, staff has been reviewing the Zoning Ordinance for updates and today is the first set of updates, which includes the first six sections of the Zoning Ordinance with changes to residential and commercial development standards. In addition to changes on the Zoning Ordinance and Table Development Standards, the map had to be updated. He displayed the proposed Zoning Map for consideration, stating staff took out some of the Planned Community Development area, which was formally an overlay zone. Another area with changes in the Zoning Map are parcel maps along Washington Street and Country Club that were zoned Service Industrial, but many of those buildings have retail uses. Since these parcels front Country Club, staff has explored a split zone for these parcels that will allow commercial services along Country Club Drive, while maintaining Service Industrial along the rear. The bulk of changes in the map occurs in the City's Center Core areas where it has been identified as a new Downtown District for Highway 111, El Paseo, and San Pablo. He said many of the neighborhoods that are between Fred Waring Drive and Highway 111 were shown in the General Plan Land Use Designation as small town neighborhood and called for reduced setbacks, greater height, and greater density. Staff has met with Councilmember Kelly, and given the volume of changes proposed in the Zoning Ordinance, staff is requesting a continuance to allow for adequate review by the City Council. Mayor Pro Tem Jonathan said this seemed pretty straightforward information in terms of bringing the Zoning Ordinance into compliance with the General Plan, and it's been reviewed by staff; therefore, he questioned the purpose of postponing this matter. 23 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 22, 2017 Draft Councilmember Kelly requested indulgence, because this was a meaty document, and in one sense it would seem that it might be performa in bringing in the Zoning Ordinance with the General Plan, which has already been adopted. However, as she started to look through it, she identified quite a few places where there was an exercise of discretion, and she's only had a chance this week to start to work through those with staff to make sure she fully understood them. Because Zoning is so key to what it does as a Council in setting the framework for the future, she wanted to make sure that she fully understood those exercises of discretion. Also, she didn't feel the time table enabled her to look through the whole document, stating she was asking for Council's indulgence so she could get up to speed. Mr. Hargreaves said this was the first reading and the item won't come before the City Council for adoption until a later date. He suggested keeping the process moving. Councilmember Kelly replied she didn't think that would be productive, stating that based on conversations she's already had with staff, there is the probability of some changes which will be brought back at the next meeting where Council can perform the function of the first reading. Mayor Pro Tem Jonathan asked if there was any detrimental effect to a continuance of the item, because he was sensing staff would like to move it along. Mr. Ceja replied there wasn't, but staff would like to move the Zoning Ordinance and Zoning Map along to be consistent with the General Plan. Mr. Hargreaves concurred that if there was a likelihood of changes, it makes more sense to not take action, because if there are changes, it will come back for a first reading and render meaningless whatever happens this evening. However, if this was just a matter of getting up to speed on what's already in the document, the City could decide to move it forward. Ms. Aylaian explained the Planning Commission met on this item this past Tuesday, and typically staff would wait to get their recommendations, incorporate them in a staff report, and provide it to the City Council at the next following City Council meeting, which would have been on July 13. The reason she wanted to accelerate the schedule was that the Successor Agency owns several pieces of property that it would like to sell anticipating they would sell with the Zoning compatible with the General Plan. Therefore, she wanted to have the first reading this evening and the second reading in July, so that staff could work on marketing the property over the summer hiatus. However, there is no compelling reason or burning rush to sell that property, so it would not adversely impact the City to take the time to make sure everybody is comfortable with the nuances in the Zoning Ordinance. 24 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 22, 2017 Draft Mayor Harnik suggested moving the item along, given the Successor Agency properties and land issues, but having a study session prior to the next meeting in July. Councilmembers debated the merits of a postponement of the item, the fact that City Council meetings go dark during the summer, and a second reading may not be possible until August. However, they acknowledged that a special meeting could still be called when a quorum of all Councilmember is available, if necessary, and/or hold a conference with two Councilmembers at a time. Mayor Harnik declared the public hearing open, and invited public testimony on this matter. With no public testimony offered, she left the public hearing open. Ms. Aylaian suggested staff meet with two Councilmembers at a time when their schedules permit and recommended continuing to the next meeting of July 13, adding that this happens to be one of those occasions where there are three weeks between meetings. Councilmember Kelly moved to continue the item to the meeting of July 13, 2017. Motion was seconded by Weber and carried by a 3-2 vote (AYES: Kelly, Weber, and Harnik; NOES: Jonathan and Nestande). D. REQUEST FOR APPROVAL OF RESOLUTIONS AND ACTIONS RELATED TO ADOPTION OF THE FISCAL YEAR 2017-2018 BUDGET AND CAPITAL IMPROVEMENT PROGRAM (JOINT CONSIDERATION WITH THE PALM DESERT HOUSING AUTHORITY). Ms. Moore recalled for the Council that in May it had two Study Sessions where the budget was discussed in detail. Today, she is presenting a balanced budget with revenues estimated to be $56.3 million and expenditures coming in at the same amount. Mayor/Chairman Harnik declared the public hearing open and invited anyone wishing to address the City Council/Authority Board on this matter to come forward at this time. Mayor/Chairman Harnik called attention to the out-of-state travel recommendation for the International Council of Shopping Centers. Those that attend the conference include one (1) Councilmember, Director of Economic Development, and Economic Development Manager, stating staff has also entertained the idea of including the Marketing Manager. Given the importance of ICSC and its relevance to Palm Desert, she suggested having two (2) Councilmembers attend the conference. Councilmembers concurred with the suggestion. 25 PRELIMINARY MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 22, 2017 Draft Mayor Pro Tem/Vice Chairman Jonathan congratulated Ms. Moore on presenting her first budget as Director of Finance, including staff, because it was a long process from the bottom up. He said the ultimate goal is for the budget to reflect Council's goals for the City. He noted this was his third time going through a budget process, and it was the best one ever, because it was practical and understandable. He said Council didn't dig too much into the weeds, but they weren't way up into the $20,000 foot -level either, adding it was just a great productive process and commended staff for it. Mayor Pro Tem/Vice Chairman Jonathan moved to: 1) Waive further reading and adopt Resolution No. 2017 -51, adopting the Budget and Capital Improvement Program (CIP) for the Fiscal Year July 1, 2017, through June 30, 2018; 2) waive further reading and adopt Resolution No. 2017 - 52, establishing the Appropriations Limit for the Fiscal Year 2017-2018; 3) waive further reading and adopt Resolution No. HA - 82, adopting a Palm Desert Housing Authority Budget for the Fiscal Year July 1, 2017, through June 30, 2018; 4) waive further reading and adopt Resolution No. 2017 - 53, setting the Fiscal Year 2017-2018 Salary Schedule, Salary Ranges, and Allocated Classifications; 5) by Minute Motion, approve Out -of -State Travel as listed in the attached memorandum, with an amendment to the Out -of -State Travel, authorizing two (2) Councilmembers to attend the International Council of Shopping Centers. Motion was seconded by Kelly. Mayor/Chairman Harnik commented there were spirited discussions over the budget, but by using the community's values as a guideline, they got through it and it made for a better product. With no further testimony or comments being offered, Mayor/Chairman Harnik declared the public hearing closed. Mayor/Chairman Harnik called for the vote and the motion carried by a 5-0 vote (AYES: Jonathan, Kelly, Nestande, Weber, and Harnik; NOES: None). XX. ADJOURNMENT With City Council concurrence, Mayor Harnik adjourned the meeting at 5:52 p.m. ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA JAN C. HARNIK, MAYOR 26