HomeMy WebLinkAboutPurchase - 150,000 Pounds-Grass Seed-Simplot Partners CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: AWARD THE PURCHASE OF. 150,000 POUNDS OF GRASS
SEED TO SIMPLOT PARTNERS OF PALM DESERT,
CALIFORNIA, IN THE AMOUNT OF $158,332.80
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Simplot Partners
42- 00 State Street
Palm Desert, CA 92211
DATE: July 13, 2017
CONTENTS: Proposal
Recommendation
By Minute Motion, 'award the purchase of 150,000 pounds of grass seed
to Simplot Partners of Palm Desert, California, in the amount of
156,332.60
Funds are available in General Fund Account No,. 1 104610-4332001, RIM Civic Center
Park, 1104610-4 100,: R/M Tri-Cities. Spoit Facility, 1104611-4332001, RIM Parks,
1104614-4337001, R!M Medians, and 2764374-4332100, RIM Haystack for the City's
portion and the Desert Willow Corporation will fund the balance.
Strategic Plan Objective
The City of Palm Desert and the Desert Willow Golf Resort have some of theCity's
premier recreational facilities. By preserving and enhancing their facilities, the City
furthers its goals of continuing the high quality of life that our residents and visitors
expect, and providing recreational and exercise opportunities pervasive in all public
spaces.
Background.
The City of Palm Desert and the Desert Willow Golf Resort purchase grass seed on an
annual basis for overseeding of the City parks, sports fields, and the Desert Willow golf
course. The City and Desert Willow combine their seed orders in order to maximize
cost savings on the purchase.
Staff Report
Award Annual Seed Order to Simplot Partners
Page 2 of 2
July 13, 2017
Therefore, on June 7, 2017, the City Clerk called for bids for the purchase of the
150,000 pounds of grass seed.. Sealed bids were opened and read out loud on Friday,
June 23, 2017, at 10:00 a.m. with the following results:
Contractor ;Location - ;Price
-- - - u. - .__ --- --- , . _- -- _„ -- _
______
k
Simplot Partners Palm Desert, CA $156,332.80
2 CPS San Jacinto, CA $164,706.65
.3 I High Tech Irrigation Palm Deert, CA Tl_ $166,926.30
Staff has renewed the lowest bidder's bid document and found it to be accurate.
_This year the City will use 30,000 pounds of the grass seed fora total of $30, 9 .50,
including tax and shipping.The remainder of the seed (120,000 pounds) 'will be used by
the Desert Willow Coif.Resort.
Fiscal Analysis
This is a one-time purchase with no fiscal impact beyond the purchase amount.
Prepared By: 4 Dep rt � t Head:
ifi
Randy a ez r Mark a :Inwood, P. ' .
Landscape Supervisor Director a Public Works
1V1. Moore, Director of Finance: -
Approval:
Lauri Aylaian, City Mana -
lbg
•
CITY OF PALM DESERT
2017.ANNUAL.SEED ORDER
BID DOCUMENT
The undersigned declares that he/she.has carefully examined.the Bid Terms and Conditions
and the Specifications accompanying the Notice inviting Seated Bids; that helshe is thoroughly
familiar with the contents thereof, and is authorized to represent the bidding firm and propose
services to the City of Palm Desert
-; e undersigned agrees to furnish the specified merchandise in good order and deliver to the
City of Palm Desert and Desert Willow Poll Resort and will acceptlull payment thereof, the
following amount:
ITEM ITEM DESCRIPTION ESTIMATED UNIT UNIT :TOTAL.
Np. QUANTITY PRICE
1. Perennial rye grass seed 142,000 E.B. �.
blend.
sed brand/var1 e
' . Perennial rye grass seed 4,000 LB. �.._. -*- 1765
blend, Apron treated. -
" Seed brand/variety: u /�e / 6nA
3. Poa Trivialis grass seed 4,000 LB.
Apron treated ,
Seed brand l.irarietyd pt .- 4 ,- -- ' t
4. bales tap:(r.75% ):. r -.
5. Amourit'shlpptng: .o�t6 . -
TO-TAL AMOUNT OF BD IN FIGURES J5.- ) X. 86
. y
TOTAL AMOUNT OF =ID 1N--++WORDS . . s `k _ L _
company:�� 1�`Addre3s: i4 SikeiEt- 1 -ett Lok Y.22
4. _.
Telephone: — Fax Erna,
Bid Prepared By:
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