HomeMy WebLinkAboutPurchase - Microsoft Office Prof Plus 2016 CITY OF PALM DESERT
INFORMATION SYSTEMS
STAFF REPORT
REQUEST:; ENTER INTO A SOFTWARE LICENSING AGREEMENT 'TO
PURCHASE "MICROSOFT OFFICE PROFESSIONAL PLUS
USING A THREE YEAR ENTERPRISE AGREEMENT AS
PROVIDED BY. VENDOR COW- INC.
SUBMITTED BY: CLAYTON VON HELF; INFORMATION SYSTEMS MANAGER
DATE: JULY 13,. 0.17
CONTENTS: EXHIBIT "A"- Q DOTE•JBQV719
Recommendation
By Minute Motion; that the City Council::
1, Approve the purchase of "Microsoft Office Professional Plus 20161'
using a three year Microsoft Enterprise Agreement purchase
vehicle provided by and through CDW-Q Inc.
trateg ic Plan Objective
Although the City's.internal I.T. infrastructure is not addressed in the strategic plan, its
upgrade.underlays, and is essential tot all projects and services performed by the City..
Information Technology Master Plan
Office Software Upgrades.ls listed as Initiative 1.1 :in the'Information Technology Master
Plan adopted by the City Council on February 23, 2017. It was rated as .a very. high
priority.by the I.T. Steering Committee..
Executive Summary
Microsoft Office is the basic software package used:by every person at the. City in the
day to day work. It covers Outlook, Word, Excel, PowerPoint and other ancillary
products. Currently computers throughout the City have a variety of Office versions
installed, all of them older than the most recent version available. This causes
problems in routing documents amongst users, in providing up to date training, .and
doesn't allow us to take advantage of new features as they are developed.
This purchase will create a common version across all City computers, and allow us to
stay current as new versions are released. As a government agency we are able to use,
1
Staff.Report '
Approve Microsoft Office Upgrade
July 13r:2017
Page 2 of. 2
the Riverside County Enterprise Agreement for this purchase,. casting $24,421.50 per
year,.for the next three years-
Background
Cali. computers have:a mix of'Office versions,-.2007, 2010, and.2013.: IT'Master Plan.
Initiative 11 is to standardize Office products and upgrade all computers to the version
Office 2016.
By using the Microsoft Enterprise Agreement purchase. vehicle we will be able to
upgrade.to the latest version, stay current with:any updates,.and save money versus an
outright purchase, The Enterprise Agreement is for three years, with a fixed cost each
year of $24,421.50, totaling $73264,50 at the end of the agreement,. To purchase.
Office 2016 Professional Plus outside of the agreement .would be .a onetime cost of
$91,80t50.
As a government agency we are.able to piggyback on the•Riverside. County Enterprise
Agreement, and make this purchase through the vendor CDW-G Inc., which meets the
Oity's purchasing•requirements,
Fiscal Impact
Approval of staffs request would result in an expense of$24,421 .50 per year for the
next three years - S73,246.50 total. Funds were budgeted and are'available,.account
number 5304190-4404000,
Submitted By: Department Heady
a .n von .P-.If Lori Carney
Information Systems Manager Director of Administrative Services
Approved by:
r
M. Moore LauriAylaian
Director of Finance City Manager
r
n F PEOPLE
JOTE.0 1FIRMATI N WHO
• - GETIT•
DEAR CLAY VON HELF,
Thank you for considering CDWG:for your computing needs. The details of your quote are below. irl0
hQre to convert your quote to an order.
• QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER GRAND 7 7AL.
]EQV7i9 �lrrf2Sf2QL7 MS EA PRO PLUS 13D4419 4.24,421.50
flEt.1 - _ QSY.'' CDW# UNIT PRICE elCC.PRICE'
MLS rA PPF [E PRQ PL115 i_C 4 150 2078555 5162,0i $24,421.513
Mfg. Part*: 269-05623-SLG
Electronic dIsttiibutl n -NO MEDIA
Ccntr,c.t: MAR 14 T
FURCIIASER BILLING IHFQ :i • U S62OTAtI $24, 21,50 •
Billing Address: - - r._SKIPPING D.
CITY OFPALM1tDESERT • _ _ i•• • -
—. .. ----
ACCTS PAYABLE ' - - - -' GRAND TO-TA-L' $24,42L.50
735L0 FRED WARING OR ---
PALM DESERT,CA 922G0-2578 r.
Phones(760) 3ab-4611 s.
Payment Terms:Net 30 Days-Gout ritete/Local L
DELIVER TO t k Please remit payments lr -'{
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Shipping]Address:.. CDW GornYl veent:
GLTY O PALM DES EAT ?5 Ri iIi[kdri62 Drive. - -
CLAY VON HELF ru;te 1515 L
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73510 FRED VJARIN6 DR. Chicago,it•b4ti/ ]€S1 S
PALA L}k$EIi1,CA 9 bL-257# -
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Phone: (760}346-O61I •
Shipping Method: ELECTRONJC DIE TRIHLI I!UN {
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Far mare Inlarrna&Ion;.c.ormer a.CD'.Y a4c6untinanager
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