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HomeMy WebLinkAboutVoting Delegates - League of CA Cities - Sept 13-15, 2017MEETING DATE - r ' . c 1 IClassen, Rochelle EgtOMINtIEDTo : 11 f 12 c 1-7 0 From: Derek Dolfie <ddolte@cacilies.org. PASSETa ll fiE t Sent: Wednesday, May 03, 2017 11;12 AN, To: 'city_clerks1a lists.cacities.org'' Subject: [City_clerks] Voting Delegates for. League Annual Conference Attachments: Voting Delegate Letter and Forrn.pdf, ATTOOOO1__txt Subject: Voting Delegates for League Annual Conference The attached Voting Delegate letter is being mailed out to all City Managers, City Clerks and Mayors. As a reminder, this letter requests the designation of a voting delegate by your agency for the Annual Conference General Assembly (Friday, September 15). please complete and return the form to the League offices by Friday, September 1. Please Note: Voting Delegates and alternates must be registered for the Annual Conference. If you have any questions, please don't hesitate to contact me. Meg Desmond Legislative & Policy Dev. Specialist P: 91 -6 8-82 4 E: indesmondC eacities.c rg 1400 KStreet, Suite 400, CA g5814 d f i 41417,Y U5t2 OF cal FORMA -?CITIES 14001C Street, uite 400 • Sacramento, aiifornia 95814 Phone: 916.658.8200 Fax: 91 .658.8 40 www.cacities.org Council Action Advised by July 31, 2017 May 3, 2017 TO: Mayors, City Managers and City Clerks RE: DESIGNATION OF VOTING DELEGATES AND -ALTER ATES League of California Cities Annual Conference —September 1 —1, Sacramento The League's 2017 Annual Conference is scheduled for September 13 — 15 in Sacramento. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly), scheduled for 12:30 p.m. on Friday, September 15, at the Sacramento Convention Center. At this meeting, the League membership considers and tapes action on resolutions that establish League policy, In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Please coinplctc the attached Voting Delegate form and return it to the League's office no later than Friday, September 1, 2017. This will allow us time to establish voting delegate/alternate records prior to the conference, Please note the following procedures that are intended to ensure the integrity of thc voting process at the Annual Business Meeting. Ammon by Council Required. Consistent with Leaguebylaws, a city's voting delegate and up to two ithernates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a ccmv of the council resolution that reflects the council action taken. or have Your city clerk or mayor si,m thc form affirming that the names provided are those selected by the city council. Please note that desirnatine the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of th emayor or city mananer alone. • Conference Registration Required: The voting delegate and alternates must he registered to attend the conference. They need not register for the entire conference; they may register for Friday only. To register for the conference, please go to our website: www.cacities.org. In order to cast a vote, at least one voter must be pmsent at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signin i i and'piekin .i<ipi l the Voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting. • Transferring Voting Card to Non-Desiatcd Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate. and alternates, but only bclwon the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting eard to another city official. * Seating Protocol during General Assembly. ,At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area w`x1Lb : krriited to those: individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to it together, they roust sign in at the Voting Delegate Desk and obtain the special sticker on their hadges. The Voting Delegate Desk, located in the conference registration area of the Sacramento Convention Center, will be open at the following times: Wednesday, September 13, 8;00 a.rn. — 6 00 P.m.; Thursday, September 14, 7:00 a.m. — 4:00 p.m.', and Friday, September 15, 7:30 a.m.— No on. The Voting Delegate Desk will also he open at the Business Meeting on Friday, but will be closed during roll calls and voting. The voting procedures that will be used at the conference are attached to this memo. Please, share theso procedures and this incrno with your council and especiaily with the individuals that your council designates as your city.'s voting delegate and alternates. Once again, thank you for completing the voting delegate and alternate form and returning it to the League office by Friday, September 1.. If you have questions, please call Carly Shelby at (916) 658-8279. Attachments: * -Annual Conference Voting Procedures * Voting DelegatelAllcnate Forrn Annual Conference.Voting Procedures 1.: One City One Vote. F.€icli inembcr city has a right to cat one vote on matters pertaining to League policy. 2. Designating a City Voting Representative. Prior to the Annual Conference, each city Council may designate a voting delegate and up to two alternates; tic individuals are identified on the 'Voting Delegate Form provided to the League Credentials Committee. 3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick pp the citVs voting card at the Voting Delegate Desk in the_c ni ence registration area.. Voting delegates and afternatesmust sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to tho voting arca at the Business Meeting. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card_by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution. Voting. To cast the city's vote, a city official must have in his or her fos.session the citVs voting crud and be registered with the Credentials Committee. The outing card maybe transferred freely between the voting delegate and alternates, hut may not be transferred to another city official who is neither a voting delegate or alternate. b. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. }Admission will be )united to those individuals with a special sticker on their name badge identifying there is a voting delegate or alternate. 7. Resolving Disputes, In case:of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the .Business Meeting. ....G . F CA PIF R 1A CITIES CITY: Wy AV1 UAL. OVER: VOTING DEL 1 ATF/ALTERNATE-y0*l. ::P!�esise.:completc ti3i .fotin 0.0 rei'iiiiy. M17: or s riot sent by: this.deadliiie hmay:b0.sula Hated to th.. ot€ug Delegate Desk ioeated.in the nixu'al.. onfereiice Reg. tr4tlon Arcs. city:.canncil. ydesi nate tine.voting. .delei:ate and. 1iu•tn Wo'alterin•ates; •ln Law:, itti al'Bu iiiess Me ing.(penerg Assen 1y),.. tin .. t cl:aiternates i�nast Cie d gnutcd liy. onr:c'it c? unci�.: Pleas attav Chi. uni.i rc oltth ii xis proo1'.of do gna ion...:As - 4.1terhative,.t ie .4yar:or CityClerk may sign this:torni;.attir1nita! t}iS f,'the i esi riUoir._ Teets tie aclir ri tamer 6 #die cousrcif . rt'lease:note:.Young- de!egtes:and 51tier t wilt`beseated`€n-iisep.aiatearea 4t•the.ness. fe tin , _A[imiss on to tiu : # e : ren will be iir ted toy ndiviiluais:('oiin 4e1e €es .alt n rdte ). eho: rir&:. id Ittiu ii:ith d eeiai sticker i their conf ence. b dge ffi.ns icker cair b •4.ht€iined:cinly:€at e otii :i7 le ate�s1C i. VOTING] ELEGA Name: - -- Title: 2VOTO1G DELEGATEALTERNATE 3. VOTTN r DELEGATE -ALTERNATE. Ilarnc; . >N axn;: . Title:- rixAspArT � c tpx.14 OLU7I r .AND Ortre4iAtES., AT"TE, T: VI Affirm .ttiat.fie in fatniatfon ero ded' efiectl`ac#ion', y the::city council to. designatc.the voting debate and alternate®. far°rorC`itlerk- - - (circ a o e] (s1giatu ) _. Phone: Please: complete find return by Friday. September 1.- 017' Lea e i t' i£ rnzcsities. FAX 1 2:40' AT Carly Shelby, sh Iby ca iti.e-orb, °140 1 t!e >4 r 01 . 5 4g '79 renrto; A.. 58.14