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Home My WebLink AboutC36390A&B - RFQ Artists for Set of 2 Trffc Sgnl Cbnts ' ! ' n CITY OF PALM DESERT Contract No. C36390A Contract No. C36390B DEPARTMENT OF COMMUNITY DEVELOPMENT STAFF REPORT REQUEST: AUTHORIZATION TO ISSUE A REQUEST FOR QUALIFICATIONS (RFQ) SEEKING ARTISTS TO CREATE ARTWORK FOR THE SET OF TWO (2) TRAFFIC SIGNAL CABINETS ON THE NORTHWEST CORNER OF FRED WARING DRIVE AND COOK STREET AND THE SET OF TWO (2) TRAFFIC SIGNAL CABINETS ON THE SOUTHWEST CORNER OF FRED WARING DRIVE AND DEEP CANYON ROAD; AND APPROVE SIX (6) $100 HONORARIA FOR FINALISTS TO CREATE PROPOSALS FOR THE ARTWORK. SUBMITTED BY: Deborah S. Glickman, Management Analyst DATE: August 24, 2017 CONTENTS: Draft Request for Qualifications Draft of Pertinent Section of July 12, 2017 Art in Public Places Commission Minutes Recommendation By Minute Motion: 1. Authorize staff to issue a Request for Qualifications (RFQ) seeking artists to create artwork for the set of two (2) traffic signal cabinets on the northwest corner of Fred Waring Drive and Cook Street and set of two (2) traffic signal cabinets on the southwest corner of Fred Waring Drive and Deep Canyon Road; 2. Approve up to six (6) $100 honoraria for finalists to create proposals for the artwork. Commission Recommendation At its meeting of July 12, 2017, the Art in Public Places (AIPP) Commission recommended approval with a 5-0-0 vote with Commissioner Boren absent, to commission up to two (2) artists to create artwork for the set of two (2) traffic signal cabinets on the northwest corner of Fred Waring Drive and Cook Street and set of two (2) traffic signal cabinets on the southwest corner of Fred Waring Drive and Deep Canyon Road. The Commissioners agreed that these sets of signal cabinets should have the artwork painted on them rather than applying a vinyl wrap to them because the Staff Report Public Art for Fred Waring Drive Signal Cabinets - C36390A and C36390B August 24, 2017 Page 2 of 3 other sets of signal cabinets on Fred Warng Drive that have artwork on them have been painted and it is preferable to keep the painted aesthetic constant along the Fred Waring Drive corridor. Strategic Plan The installation of public art helps to create a better community for residents and visitors to Palm Desert. This concept is in line with the Arts & Culture Mini-Vision which states: "Arts and culture give a community its soul. Palm Desert is the cultural core of the Coachella Valley. Cultural tourism drives economic growth in Palm Desert. The community is host to internationally recognized cultural events that bring significant economic benefits to the City. Palm Desert is a leader in arts education, ensuring a well-rounded population that possesses high levels of creativity and critical thinking skills." Discussion Since 2007, the City of Palm Desert has commissioned or received a donation to paint a design on traffic signal cabinets throughout Palm Desert. The program of painting designs on traffic signal cabinets has been well received by the community, and therefore staff would like to proceed with commissioning an artist to paint a design on the set of two (2) traffic signal cabinets on the northwest corner of Fred Waring Drive and Cook Street and the set of two (2) traffic signal cabinets at the southwest corner of Fred Waring Drive and Deep Canyon Road. In order to attract interested artists to apply for the project, staff would send out a Request for Qualifications. From the submitted qualifications, the Commission would be asked to narrow the selection to up to two (2) finalists per set of signal cabinets to be paid an honorarium of $100 each to create a proposal. These proposals would be brought before the Commission to select one (1) proposal for each set of signal cabinets to recommend to the City Council for approval. The selected artists would receive $1 ,500 each to complete each project. Fiscal Analysis Staff estimates the total cost of each of the set of signal cabinets will be $4,000 with the expenses as follows: • $300 for artist design honoraria • $1,500 for artwork fabrication • $500 for cabinet preparation and UV/graffiti coating • $1,500 for road closures • $200 for unanticipated expenses Staff Report Public Art for Fred Waring Drive Signal Cabinets - C36390A and C36390B August 24, 2017 Page 3 of 3 Funds are available for both sets of traffic signal cabinets in the FY 2017/2018 public art budget in Account No. 436-4650-4400100. Submitted by: L, Deborah S. Glickman, Management Analyst Department Head: Ryan Stendell, Director of Community Development Reviewed: Jan t oore, Director of Finance Approved: e..---•''......_--•-.--.-....-.......:_....,...-----°-.7 • L uri Aylaian, City Manager Request for Qualifications Public Artwork for Traffic Si nal Cabinets . ti6A DEADLINE FOR ENTRIES Friday, October 6, 2017 at 4:00 p.m. ABOUT THE COMMISSION: The City of Palm Desert is seeking up to two (2) artists to create artwork for the set of two (2) traffic signal cabinets on the northwest corner of Fred Waring Drive and Cook Street and set of two (2) traffic signal cabinets on the southwest corner of Fred Waring Drive and Deep Canyon Road. The painting of the traffic signal cabinets is intended to compliment the area's already existing painted traffic signal cabinet program along Fred Waring Drive. MATERIALS: Selected artists will be required to provide their own materials, which must be pre- approved by the City. The City will perform the preparatory work on the cabinets prior to the painting and anti-graffiti and UV coating after the painting. SUBMITTAL DEADLINE: The deadline for entries is Friday, October 6, 2017 at 4:00 p.m. (receipt deadline) PROJECT BUDGET: • $1,500 for the painting of each set of two (2) cabinets ELIGIBILITY: Open to artists in the Coachella Valley and surrounding area. Selected artists or teams will be required to adhere to insurance requirements as determined by the City's Risk Manager. FINALISTS: Up to three (3) finalists for each set of cabinets will be selected to receive a $100 honorarium each to create a proposal. SUBMITTALS: • A current resume or CV, including current contact information. • Up to 10 images of past work in jpeg format on CD, flash drive, or jpegs via email and a corresponding image list. • Three (3) references. • Materials should be submitted to: dglickman@cityofpalmdesert.org, Subject: Traffic Signal Cabinets or City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Attn: Public Art Division/Traffic Signal Cabinets • If materials are submitted via regular mail and you would like your materials returned, include a self addressed, stamped envelope with the appropriate postage, otherwise materials will be disposed of. TENTATIVE TIMELINE: August 28, 2017: Request for Qualifications available October 6, 2017 at 4:00 p.m.: Qualifications due (receipt deadline, NOT postmark) October 11, 2017: Art in Public Places Commission to select up to three (3) finalists per set of signal cabinets to create proposals October 16-18, 2017: Finalists notified December 8, 2017 at 4:00 p.m.: Proposals due in Public Art office December 13, 2017: Proposals reviewed by Art in Public Commission January 11, 2018: Artist proposals selected by City Council January 15, 2018: Selected artist notified and commencement of contracting April 13, 2018: Completion of project INFORMATION: Deborah S. Glickman, Management Analyst, dglickman@cityofpalmdesert.org or 760-837-1664. DISCLAIMER: The City of Palm Desert reserves the right to reject any and all submittals and to decline to award a contract for this project. Artist applications will be kept on file for up to two years (2) and may be considered for future traffic signal cabinet painting projects as they arise. IMAGES OF SETS OF TRAFFIC SIGNAL CABINETS ON NEXT PAGE Page 2 of 3 Dimensions for both sets of cabinets Small cabinet: 26" x 48" x 18" Large Cabinet: 77" x 44" x 26" Southwest Corner of Fred Waring Drive and Deep Canyon Road will. f Northwest Corner of Fred Waring Drive and Cook Street .y R. �. i. ' -W. 1,‘L:, ; - r. f _ - ___: � � ' Page 3 of 3