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Home My WebLink AboutRelease - PP 10-302 Bike Path Imprvmnts DMV Prjct - Sycamore III ..in: 1\1 a CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: RELEASE CASH DEPOSIT FOR DEPARTMENT OF MOTOR VEHICLES BIKE PATH IMPROVEMENTS IN THE AMOUNT OF $64,220 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works APPLICANT: Sycamore III, LLC 815 Marlborough Avenue Suite 200 Riverside, CA 92507 TRUST DEPOSIT NO.: 5086 DATE: August 24, 2017 CONTENTS: Trust Deposit City Council Action Dated January 12, 2017 Vicinity Map Recommendation By Minute Motion, release the cash deposit for the Department of Motor Vehicles (DMV) bike path improvements in the amount of $64,220. Strategic Plan Oblective This action has no impact on the Strategic Plan. Background The subject property is located at Gerald Ford Drive and Technology Way. A cash deposit in the amount of $64,220 was submitted to the Public Works Department at the time of grading permit issuance. The cash deposit was for bike path improvements at the DMV site that was ultimately meant to connect to a citywide bike path. After discussion by the City Council, the City has decided not to continue with the bike path project (see attached City Council action). Staff recommends that the City Council authorize the release of the cash deposit for the bike path improvements to the DMV site. Staff Report Release Cash Deposit for DMV Bike Path Improvements August 24, 2017 Page 2 of 2 Fiscal Analysis There is no fiscal impact associated with this action. Prepared By: Depa t ead: C CCi.-+'NG:�c' ) Christina Canales, Assistant Engineer Mark G e nwood, P.E., Directo f Public Works Janet M. e, Director of Finance Approval: Lauri Aylaian, City Manager 5086 • CITY OF PALM DESERT rn, TREASURER'S RECEIPT FOR TRUST DEPOSIT DATE i. / / l Z AMOUNT shill 2 20. OD DEPOSITOR'S NAME S G4 t-C 141 J t- �-C REASON FOR DEPOSIT -no P Pt151+ +0 Cm51-rUc+ b i KP p2411 Gt - 3(a 4/Qb Teriinolbtg C4,_16 I/2G3 RECEIVED BY ACCOUNT NUMBER(circle one): 610-0000-228-XX-00 Deposit in Lieu of Bond 11 Landscape&Lighting 24 An Essay Contest 02 Monumentation 13 Rent Review Commission 25 TUMF 03 Monterey 170 14 Candidates Deposit 34 Employee Donations 04 Grading Bond 15 Mitigation Fringe Lizard 39 PM10 Deposit 05 Demolition Bond 16 Special Events 49 Athena Award 06 Faithful Performance Bond 17 Wine&Art Festival 5010 Community Walk 07 Misc. One-Time Deposit 21 Assessment Dist.Deposit 60 Planning Fee Deposit 08 Multi Species Mitigation 23 Median Const/Landscape IS THE DEPOSIT REFUNDABLE? YES NO lr CONDITIONS TO BE MET BEFORE REFUNDING DEPOSIT? AMOUNT REFUNDABLE DATE TO BE REFUNDED MAIL REFUND TO: FINANCE DEPARTMENT USE ONLY DATE REFUNDED CHECK NO. AMOUNT NOTE:ATTACH TAPE SHOWING CALCULATION OF INTEREST EARNED,IF ANY. Open CR Date: 2/15/12 08 Receipt no: B88? Total tendered fti d?.SS Total payoent $64221.� WIT PAYOR GRN-TRUST ACCT CAN-ACCOUNTING PINK-NUM CONTROL G.ROD•ISSUING DEpTT. Contract No. C30140 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: ABANDON THE MID-VALLEY BIKE PATH PROJECT (PROJECT NO. 707-07), AUTHORIZE STAFF TO CLOSE OUT CONTRACT NO. C30140 WITH TY LIN INTERNATIONAL, AND AUTHORIZE STAFF TO SUBMIT A LETTER TO THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG) REQUESTING THE REMOVAL OF THE PROJECT FROM THE FEDERAL TRANSPORTATION IMPROVEMENT PROGRAM (FTIP); AND REFUND ALL OF THE COLLECTED IN-LIEU FEES FROM IMPACTED DEVELOPERS AND RELEASE THE RELATED SECURITIES SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works DATE: January 12, 2017 CONTENTS: CVAG Email Vicinity Map Recommendation By Minute Motion: 1. Abandon the Mid-Valley Bike Path Project (Project No. 707-07) and remove it from City's Capital Improvement Program; 2. Authorize staff to close out Contract No. C30140 with TY Lin International; 3. Authorize staff to submit a letter to CVAG requesting the removal of the project from the FTIP; and 4. Refund all of the collected in-lieu fees from impacted developers and release the related securities. Strategic Plan Objective The original project would have furthered the goals of the Strategic Plan by de-emphasizing the use of single/low occupancy vehicles while optimizing alternative modes of transportation. The action will shift staffs' attention to similar projects in higher priority areas within the City. Staff Report Cancel the Mid-Valley Bike Path Project Page 2 of 3 January 12, 2017 Background In August 2010, the City Council awarded Contract No. C30140 to TY Lin International for the design and environmental study for the Mid-Valley Bike Path. The contract includes 30 percent complete design plans and the environmental approval through Caltrans. In November 2013, Caltrans reviewed the Preliminary Environmental Study (PES) for the project and requested that our consultant perform an Historical Resources Evaluation Report (HRER). The consultant did not budget for this report and requested more funding; however, no additional funding was authorized. On January 8, 2016, Caltrans provided substantial comments from their first review of the draft Historic Property Survey Report (HPSR). These comments expanded significantly the HPSR, HRER and Archeological Survey Report (ASR). TY Lin International was not able to absorb the cost to complete the additional surveys and additional work necessary to complete the environmental report. Although there is $2.2 million of Congestion Mitigation and Air Quality (CMAQ) funds allocated to the Mid-Valley Bike Path, the project is approximately $7.8 million underfunded and there is no other source of funding currently available. Staff believes abandoning the project is an appropriate action for the City Council to consider. There are several factors to think about should the City Council decide to abandon the project. First, the City will forfeit $2.2 million of CMAQ funding to other regional projects. Staff did discuss with CVAG the possibility of reallocating the $2.2 million to the Eldorado West Bike Project, but it was denied (see attached email) as the Eldorado West Bike Project was not part of the original CMAQ call for projects application in 2008. Second, the City has conditioned several projects that were affected by the Mid-Valley Bike Path route to either improve their portion of the path, or to pay an in-lieu fee and dedicate the necessary rights-of-way or easements. Therefore, any collected in-lieu fees and associated conditions of approval will need to be returned and removed respectively. Third, Class II bike lanes are already in use throughout most of the proposed Mid-Valley Bike Path alignment, so elimination of this project does not preclude bicycles as an effective means of transportation across Palm Desert (see attached Vicinity Map). Finally, the Mid-Valley Bike Path shown in the proposed General Plan Amendment should be removed to avoid confusion for future conditions of the development projects. Fiscal Analysis The City used Capital Project Reserve funds to fund the design and environmental studies of the project. The expected construction costs of the Mid-Valley Bike Path were estimated to be $10 million, and the project is underfunded. By abandoning the Staff Report Cancel the Mid-Valley Bike Path Project Page 3 of 3 January 12, 2017 Mid-Valley Bike Path project, the City will relinquish the $2.2 million of CMAQ funding, and the City will need to refund any related securities or fees collected. Prepared By: Depart n d: ti'L/ Joel MofYtalvo, P.E, Senior Engineer Mark G ee wood, P. . Directo of ublic Works CITY COUNCILTTON J net . Moore, Director of Finance APPROVED ✓ DENTED RECEIVED OTHER Approval: MEETIN rA ) ` AYES:A (( 1117t P �k,ti . 7'.11 t/l-E/lJ/ r NOES: Aj7`�E'= ABSENT: Pi7 Lauri Aylaian, City Manager ABSTAIN: /<f �2 �%7 VERIFIED BY: / -//,24 Original on File with City Clc1�C's Office 77"7-- N. ,j et (5C 11•. (#Allit � a Iq‘lIIIpt aQ /141. � O \ N 0WI, \ �400�`to v Bey • Qa� 7 co\ e‘`) ,\\P '(a Q e Q C4e ci QLL.eG . G+lit �oJo it / C,ai ji,7 r o.