HomeMy WebLinkAboutRes 2017-61 - Dstrctn of Rcrds - Finance RESOLUTION NO. 2017- 61
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE
DESTRUCTION OF RECORDS FROM THE OFFICE OF FINANCE, AS
INDICATED ON THE RECORDS RETENTION SCHEDULE (ADOPTED MAY
14, 2015). — RECORDS FROM 1976 THROUGH 1992 (EXHIBIT "A")
WHEREAS, the Office of Finance of the City of Palm Desert, California, has records that
have met or exceeded the retention period caused by the official files, records, exhibits, and
other documents of said office pursuant to the Retention Schedule set forth on City Council
Resolution No. 2015-32; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert,
California, as follows:
Section 1. That the above recitations are true and correct and constitute the findings
of the City Council in this matter.
Section 2. That it does hereby approve the destruction of all documents and records
from files as set forth in Exhibit "A" attached hereto, which have met or exceeded their retention
period.
Section 3. The files dated 1976 through 1992 containing payroll, cash receipts and
accounts payable related records listed in Exhibit "A" are not digitally imaged and have met or
exceeded their retention period.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City
Council held on this day of , 2017, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
JAN C. HARNIK, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
RESOLUTION NO. 2017- 61
EXHIBIT "A"
DESTRUCTION OF FILES FROM THE OFFICE OF FINANCE
DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD
RETENTION NO. r DESCRIPTION
FN-013 Vouchers 1977/78 through 1991/92
FN-013 Purchase orders 1976/77 through 1988/89
FN-013 Closed contracts 1984/85
FN-014 Revenues 1978/79 through 1984/85
FN-015 Bank statements 1984
FN-019 Cash receipts 1977/78 through 1990/91
FN-021 Cancelled checks 1980/81
FN-032 State and federal payroll reports 1980 through 1989
FN-034 Payroll registers 1981/82 through 1987/88
FN-035 • Timecards 1977 through 1988
August 15 2017
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