HomeMy WebLinkAboutRes 2017-67 - Dstrctn of Rcrds - Cmnty Dvlpmnt-Plnng RESOLUTION NO. 2017- 67
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS FROM THE
DEPARTMENT OF COMMUNITY DEVELOPMENT/PLANNING, TO
RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD -
RECORDS FROM 1987 THROUGH 1995 (EXHIBIT "A")
WHEREAS, the Department of Community Development of the City of Palm
Desert, California, has imaged, in compliance with applicable state laws, official files,
records, exhibits, permits, and other documents of said department; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be
altered or changed (DVD-r, CD-R, or WORM), City's database program, microfilm or
microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R,
or WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PALM DESERT, CALIFORNIA, AS FOLLOWS:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version of
the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on the
images as the "Official Record" and will be retained for the applicable retention period.
Section 3. That paper files dated 1987 to 1995 containing changes of zone,
conditional use permits, correspondence, environmental impact reports, feasibility
studies, master plans, request for bids/quotes, special studies, and specific plans have
exceeded its retention period (Exhibit "A").
RESOLUTION NO. 2017- 67
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Palm
Desert, California, at its regular meeting held on this 28nd day of September 2017, by the
following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
JAN HARNIK, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
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