HomeMy WebLinkAboutC34071 - Xtnsn - Quarterly HVAC Maint Svc - Parkview CONTRACT NO. C34071
STAFF REPORT /q1.7 r
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CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
MEETING DATE: October 26, 2017
REQUEST: Approve Contract No. C34071, a one-year extension to Contract
No. C34070, with Desert Air Conditioning, Inc., for quarterly
maintenance service to the HVAC units at the Parkview Office
Complex in the amount of $9,744
Recommendation
By Minute Motion:
1. Approve Contract No. C34071, a one-year extension for Contract No.
C34070 with Desert Air Conditioning, Inc., for quarterly maintenance
service to the HVAC units at the Parkview Office Complex in the
amount of $9,744;
2. Authorize the City Manager to execute the contract; and
3. Authorize the City Manager to approve a second contract extension in
FY18/19, including any price modifications, should staff recommend it.
Funds are available in General Government CAM #444, Account No.
5104195-4369601. This is an annual contract with quarterly payments.
Strategic Plan
HVAC preventative maintenance is an on-going maintenance activity and, as such,
does not contribute directly to the objectives of the Strategic Plan.
Background Analysis
The subject contract was awarded to Desert Air Conditioning, Inc., by the City Council
on December 11, 2014, for a term of three years with an option for two, one-year
extensions. The contract, which is set to expire on December 15, 2017, includes the
quarterly maintenance of all the HVAC units that are located in the Parkview Office
Complex.
Desert Air Conditioning has agreed to a one-year contract extension commencing
December 15, 2017, at the current contract amount of $2,436 quarterly, or $9,744 per
year. Desert Air Conditioning's performance has met City standards, so staff
recommends approval of this extension. Due to the small contract amount, staff also
recommends authorizing the City Manager to execute the second extension in FY 18/19
should Desert Air Conditioning's performance continue to meet City standards.
October 26, 2017 - Staff Report
Approve C34071 with Desert Air Conditioning for first one-year extension
Page 2 of 2
Fiscal Analysis
This is an on-going maintenance activity with no fiscal impact beyond the contract
amount.
Prep y: C rlos Hernandez, Facilities Manager
LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER
Approved as to Form
C:iistiVkc)Itte
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Robert W. Hargreaveg Mark Gr enwood, P.E. ,On9 Moore Lauri Aylaian
City Attorney _ Director of Public Works Director of Finance City Manager
CONTRACTOR: Desert Air Conditioning, Inc.
590 Williams Road
Palm Springs, CA 92264
ATTACHMENTS: C34071, Extension to C34070
Acceptance Letter Desert Air Conditioning
CONTRACT NO. C34071
FIRST AMENDMENT TO AGREEMENT
WHEREAS, the City of Palm Desert ("City") and Desert Air Conditioning, Inc.,
("Contractor") entered into C34070, an agreement dated December 15, 2014, for quarterly
maintenance service to the HVAC units at the Parkview Office Complex ("Agreement"), the
parties wish to amend the Agreement effective December 16, 2017.
NOW, THEREFORE, the parties agree as follows:
A. Term is amended to add the following paragraph to the end of the existing section, as
amended.
"The term of this Agreement is extended, and shall include the time period from
December 16, 2017, through December 15, 2018."
B. All other terms and conditions of the Agreement shall remain unchanged, and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the 26th day of October 2017.
CITY OF PALM DESERT Desert Air Conditioning, Inc.
A Municipal Corporation Contractor
Lauri Aylaian, City Manager
City of Palm Desert
Attest:
Rachelle D. Klassen, City Clerk
CITY OF PALM DESERT, CALIFORNIA
Approved as to Form: Approved as to Content:
Robert W. Hargreaves, Esq. Mark Greenwood, P.E.
City Attorney Director of Public Works
CONTRACT NO. C34071
CONTRACTOR NOTARY ACKNOWLEDGMENT
A Notary Public or other officer completing this certificate verifies only the identity of
the individual who signed the document, to which this certificate is attached, and not
the truthfulness, accuracy, or validity of that document.
State of California }
} SS
County of Riverside }
On , 20 , before me, , a Notary
Public, personally appeared , who proved
to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
o
DESERTIff
('ONI>I'IlONIN INC
Sery nq the Coachc(Ta Valley Sincc nx4
590 WILLIAMS RD•PALM SPRINGS. CA 92264
(760) 323-3383•FAX(760)323-8983
www desertairps corn
LICENSE N0 276586
October 9, 2017
City of Palm Desert
Attn: Carlos Hernandez
73-510 Fred Waring Drive
Palm Desert, CA 92260
RE: Contract # C34070 for HVAC PM Service at Parkview and State
office complex
Dear Carlos:
We agree to extend the contract the expires December 15, 2017 through
December 15, 2018.
Sincerely,
7odd Vetett