HomeMy WebLinkAboutSuperion LLC - Annual Computer Sftware MaintSTAFF REPORT
CITY OF PALM DESERT
INFORMATION SYSTEMS DEPARTMENT
MEETING DATE: October 26, 2017
REQUEST: Approve payment to Superion, LLC, for annual computer software
maintenance in the amount of $70,244.64
Recommendation
By Minute Motion, that the City Council: approve payment to Superion, LLC in
the amount of $70,244.64 to provide computer software maintenance for one
year. Funds are available in Account No. 1104190-4336000.
Strategic Plan
Although the City's internal I.T. infrastructure is not addressed in the strategic plan, its
upgrade underlays, and is essential to, all projects and services performed by the City.
Background Analysis
The City of Palm Desert utilizes a suite of Enterprise Resource Solution (ERS) software
products provided by Superion, LLC for numerous functions such as building permits,
code enforcement, business license, purchasing, payroll, and accounting. Large and
complex software systems require periodic upgrades, fixes, and technical support to
stay current and functioning. Staff requests approval of payment for annual
maintenance in the amount of $70,244.64. This is a sole source service, as it is for
proprietary software. It isn't possible for other vendors to bid on Superion's trademarked
software.
The City is currently in the process of upgrading to Superion's new product called
ONESolution / TRAKiT. The maintenance fees paid by this invoice are for this new
version of the software. We are currently on schedule for a go -live of TRAKiT on
October 23, 2017.
Staff recommends that Council approve payment of the annual maintenance agreement
in the amount of $70,244.64 for the period of 6/1/17 through 5/31/18.
October 26, 2017 - Staff Report
Annual Superion Maintenance
Page 2 of 2
Fiscal Analysis
Maintenance on the current system is available under the current contract at a cost of
$70,244.64. Funds are available in Fiscal Year 2016-2017 and 2017-2018 budget,
Account No. 1104190-4336000.
PreparIayton von Flelf, Information Systems Manager
LEGAL REVIEW
NCR
Robert W. Hargreaves
City Attorney
DEPT. REVI
Lori a ey
Director of
Administr_ ive Services Director of Finance
FINANCIAL REVIEW CITY MANAGER
ATTACHMENTS: Invoice #137072-JM
anet Moore
Lauri Aylaian
City Manager
SUPERION
1000 Business Center Drive
Lake Mary. FL 32746
800-727-8088
www.superion.com
Bill To' City of Palm Desert
73-510 Fred Waring Drive
PALM DESERT, CA 92260
United States
Attn: Accounts Payable 760-346-0611
Customer No. Customer Name
2118LG City of Palm Desert
Company Document No
LG 137072-JM
Ship To:
Customer PO Number
No SKU Code/Description/Comments
Comment In reference to originally billed Invoice Document No. 137072.
Maintenance Start: 01/Jun/2017, End: 31/May/2018
4 OneSolution Cash Receipting
5 ONESolution Accounts Payable w/Bank Reconciliation
6 ONESolution - Accounts Receivable
7 OneSolution Budget Item Detail
8 ONESolution - Fixed Assets
9 ONESolution General Ledger
10 OneSolution Job/Project Ledger (included w/GL)
11 ONESolution - Purchasing
12 ONESolution - Human Resources
13 ONESolution - Payroll
14 OneSolution Position Budgeting
15 ONESolution - Timecard Online (included w/ Payroll)
16 OneSolution Employee OnLine (EDGE)
17 ONESolution - Click, Drag & Drill (CDD)
18 ONESolution Documents OnLine
19 ONESolution - Easy Laser Forms
20 ONESolution Global Core (NaviLine)
21 ONESolution Financials Core Module
Remit Payment To:
SunGard Public Sector Inc.
Bank of America
12709 Collection Center Drive
Chicago IL 60693
INVOICE
Date
28-Apr-2017
City of Palm Desert
73-510 Fred Waring Drive
PALM DESERT, CA 92260
United States
Attn: Accounts Payable 760-346-0611
Currency
USD
Units
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1 00
1.00
1 00
Page Total 1
Terms
NET30
Rate
1,617.79
2,271.78
1,950.52
803.16
1,950.52
5,507.34
0.00
2,753.67
3,797.78
4,199.35
803.16
0.00
1,950.52
768.73
0.00
734.32
1,180.71
4,077.75
Page
1 of 2
Due Date
28-May-2017
Extended
1,617.79
2,271.78
1,950.52
803.16
1,950.52
5,507.34
0.00
2,753.67
3,797.78
4,199.35
803.16
0.00
1,950.52
768.73
0 00
734.32
1,180.71
4,077.75
34.367.101
.47" SUPERION
1000 Business Center Drive
Lake Mary, FL 32746
800-727-8088
www.superion.com
Bill To City of Palm Desert
73-510 Fred Waring Drive
PALM DESERT, CA 92260
United States
Attn Accounts Payable 760-346-0611
(Customer No. Customer Name
2118LG City of Palm Desert
No SKU Code/Description/Comments
Company Document No
LG
Ship To:
Customer PO Number
Comment In reference to originally billed Invoice Document No. 137072.
Maintenance Start. 01/Jun/2017, End 31/May/2018
22 ONESolution BI Core - NaviLine
25 Community Development Suite User License
26 TRAKiT9 Regulatory Licensing Suite User License
27 TRAKiT GIS Standard
28 TRAKiT Bluebeam API Interface
29 TRAKIt CSLB Integration
30 Citizen Portal - eTRAKIT
31 TRAKiT GIS Advanced
Remit Payment To:
SunGard Public Sector Inc.
Bank of America
12709 Collection Center Drive
Chicago, IL 60693
INVOICE
Date
137072-JM 28-Apr-2017
City of Palm Desert
73-510 Fred Waring Drive
PALM DESERT, CA 92260
United States
Attn: Accounts Payable 760-346-0611
Currency
USD
Units
1.00
15 00
3.00
1.00
1.00
1.00
1.00
1.00
Page Total
Subtotal
Sales Tax
Invoice Total
Payment Received
Balance Due I
Terms
NET30
Rate
2,738.79
894.95
596.75
2,486.40
5,000.00
1,500.00
4,000.00
3,500.00
Page
2 of 2
Due Date
28-May-2017
Extended
2,738.79
13,424.25
1,790.25
2,486.40
5,000.00
1,500.00
4,000.00
3,500.00
34,439.691
68,806.79
1,437.85
70,244.64
0.00
70,244.64,