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Home My WebLink AboutC36500 - Seek Proposals for 2019-20 El Paseo Sculpture Xhbtion CONTRACT NO. C36500 STAFF REPORT CITY OF PALM DESERT DEPARTMENT OF COMMUNITY DEVELOPMENT MEETING DATE: November 16, 2017 REQUEST: Approval to seek proposals for the 2019/2020 El Paseo Sculpture Exhibition. Recommendation By Minute Motion: 1. Authorize staff to seek proposals for the 2019/2020 El Paseo Sculpture Exhibition; 2. Authorize staff to increase the artist honorarium from $2,526 to $5,000 per selected entry. No funds are required to be expended at this time; a request will be made during the 2018/2019 budget cycle. Committee Recommendation The Art in Public Places (AIPP) Commission reviewed the above recommendations at its regularly scheduled meeting on October 11, 2017 and unanimously expressed its strong support for seeking artwork for the 2019/2020 El Paseo Sculpture Exhibition and increasing the honorarium to $5,000 per selected sculpture. Additionally, the Commission approved creating a subcommittee of the AIPP Commission to curate the exhibition with a vote of 4-0-0, with Commissioners Adney, Campbell, Darby, and Miller voting yes and Commissioners Boren and Hough absent. Strategic Plan Objective The continued exhibition of quality public art is in line with the Tourism and Marketing element of the City's Envision Palm Desert Strategic Plan. Specifically, the artwork installation contributes to: Priority 1: Improve access to Palm Desert and its attractions to enhance the ease of lifestyle. Executive Summary Approval of the above recommendations will allow staff to move forward with seeking applications for the 2019/2020 El Paseo Sculpture Exhibition. In addition approval will Staff Report 2019/2020 El Paseo Sculpture Exhibition November 16, 2017 Page 2 of 3 authorize an increase in the honorarium amount from the current rate of $2,526 per sculpture to the market rate of $5,000 per sculpture. Background Every two (2) years the City seeks applications for artwork to be displayed in the El Paseo Sculpture Exhibition, which is located on the median of El Paseo between Highway 74 and Portola Avenue. The past several cycles of the exhibition have been curated by a subcommittee of the AIPP Commission. The subcommittee selects eighteen (18) sculptures to be placed on the pads in the median of El Paseo between Highway 74 and Portola Avenue. In addition, staff requests that up to four (4) alternates be selected in the case that there are selected artists who are not able to participate (which has occurred several times in the past). All of the selected artwork is reviewed by the full Commission for recommendation to City Council. The approved artwork will be on display for two (2) years with installation dates planned for early November 2018 and a de-installation date planned for late October 2020. In the past, staff has received applications from artists throughout the United States and a couple from artists living internationally. Over the past two to three exhibitions the number of applications has decreased and most of them have come from artists living in the western United States. Staff believes that this phenomenon is partially due to the current rate of the artist honorarium. According to artists with whom staff has spoken, the current honorarium is not sufficient to cover the cost of shipping artwork to and from Palm Desert from a long distance and therefore they have not applied to participate in the exhibition. As a result of the cost of shipping, staff has seen a decrease in proposals from outside the western United States. Consequently, this limited number of applications has affected the quality and diversity of artwork that has been displayed in the exhibitions. Therefore, staff is seeking approval to move forward with soliciting applications for the exhibition as well as for increasing the artist honorarium from $2,526 to $5,000. After doing research of similar exhibitions throughout the United States, staff has determined that $5,000 is the new standard for such a program. Staff believes that this increase will assist in having a greater geographic reach for artists. In addition to increasing the honorarium, staff has been researching and will implement new methods to contact artists to solicit applications. Staff Report 2019/2020 El Paseo Sculpture Exhibition November 16, 2017 Page 3 of 3 Fiscal Analysis For the 2019/2020 Exhibition, staff is seeking approval from City Council to raise the artist honorarium from $2,526 to $5,000, which will increase the total cost of artist honorariums from $45,468 to $90,000. Funds will formally be requested as part of the FY 2018/2019 public art budget. l - _ Prepared by: Deborah S. Glickman, Management Analyst LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER N/A ^' Robert W. Ryan Stendell J n Moore Lauri Aylaian Hargreaves Director of Director of Finance City Manager City Attorney Community Development ATTACHMENTS: Draft 2019/2020 El Paseo Sculpture Exhibition Call for Entries Draft October 11, 2017 Art in Public Places Commission Minutes ; Call for Entries �_ y 2019/2020 El Paseo Sculpture Exhibition % '' 'v (DEADLINE FOR ENTRIES — February 21, 2018) ABOUT THE EL PASEO SCULPTURE EXHIBITION: El Paseo is the premier shopping street in Palm Desert and the Coachella Valley, located in southern California. The exhibition space consists of eighteen lighted concrete pads located in the medians along a one and one half mile stretch of prime retail. The artwork remains on exhibition for approximately two (2) years, with installation tentatively planned for October - November 2018 and de-installation planned for October 2020. DEADLINE: February 21, 2018 at 4:00 p.m. (delivery deadline, not postmark) HONORARIUM: A $5,000 honorarium will be provided for each selected artwork. Participant is responsible for delivery and pick-up of artwork per scheduled date. ELIGIBILITY: • All artists, galleries, museums/non-profit arts organizations, and private collectors are encouraged to apply. • Artists who have participated in the 2017/2018 El Paseo Exhibition are not eligible to apply. TO APPLY SUBMIT: • A current resume or CV, including current contact information. • Up to five (5) images of proposed sculpture(s) in jpeg format via email, CD, or flash drive. • Description of the piece(s) including materials and dimensions. Artwork descriptions should be numbered to correlate with submitted images. Materials can be submitted to: publicart@cityofpalmdesert.org or City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Attn: El Paseo Sculpture Exhibition • Three (3) references. • If materials are submitted via regular mail and you would like them to be returned, include a self addressed stamped envelope with the appropriate postage for return. Submittals will not be returned if postage is not included. • A maximum of two sculptures for consideration per artist. • Include complete contact information on all submittals. TENTATIVE TIMELINE: February 21, 2018: Applications due at 4:00 p.m. (delivery deadline, not postmark) March 14, 2018: Selections made by Art in Public Places Commission — 18 sculptures plus up to 4 alternates April 12, 2018: City Council review and approval of selections April 16-20, 2018: Selected artists notified October 22 — November 8, 2018: Tentative dates for exhibition installation January 2019: Exhibition dedication October 2020: De-installation of exhibition GUIDELINES: • All sculptures MUST fit on one of the existing concrete pads. Sixteen pads measure 84" x 84" with a usable corner-to-corner space of 67" x 67". A horizontal base could use the maximum 84" length of the base if its width is within the 67" dimension. One pad measures 48" x 48" and one measures 96" x 300" (8' x 25'), and could accommodate multiple pieces or one with a much larger base. • Sculptures should be no less than 8' and no more than 10' in height on their own inclusive of a base, with the exception of artwork being proposed for the 48" x 48" pad for which the artwork can only be a maximum of 5' tall. Additionally, there are a few pads that can accommodate sculptures up to 13'. • Sculptures should weigh no more than 3,000 pounds. • Sculptures should be suitable for viewing from all angles. • All sculptures MUST be designed with tabs or other devices that can be utilized to easily secure the artwork to the concrete pads. Pads may not be altered in any way to accommodate the artwork. • Power for the sculpture itself is not available on site. If the sculpture requires power then it is suggested that it include a solar component. • Artworks must be constructed of durable materials that are able to withstand the harsh weather conditions of the desert (high winds and extreme high temperatures). • Sculptures must comply with all appropriate engineering requirements. SALE OF ARTWORK: • Artwork can be sold, but not removed for six months once installation is completed. • If a sculpture is sold, a replacement artwork must be submitted for approval. The replacement piece MUST be installed at the same time of the removal of the original piece; NO EXCEPTIONS. The artist or representative is responsible for all installation/de-installation costs associated with the replacement sculpture for the exhibition. • One replacement per pad may be made during the exhibition period. Replacement artwork may need to be approved by the Art in Public Places Commission and Palm Desert City Council, which could take approximately six to eight weeks to process. • Additional honorariums will not be paid. • The City of Palm Desert does not take a commission from the sale of artwork. THE CITY OF PALM DESERT WILL PROVIDE THE FOLLOWING: • Installation and de-installation of the artworks • Exhibition advertising • Pads/lighting/maintenance • Onsite insurance • Signage DISCLAIMER: • The City of Palm Desert reserves the right to reject any and all submittals and decline to award contracts for this project. • The City is currently exploring potential renovations to El Paseo and if this does occur it may affect the timeline of the Exhibition. INFORMATION: For more information contact Deborah S. Glickman, Management Analyst, at publicart@cityofpalmdesert.org or 760-837-1664. Overview of El Paseo with Artwork in the Median C►10 y ZZ I %,f,•'�jl .rat ; ,�/�,R/��,.. ,,fig : i :rc _ .1 i u t.. - - D fa r 17 S Example of Artwork on the Median kr..-S li 1!. '..,41644,,-- rri vilir, ,' -- a a --v Allure by Michael Anderson a y i '-air.•_ 1a i 1, '• .3•A'' g.- ' i' 1 :.; 0'''.. 1 x,....,k.. . - I. _, 1 ,lidll . '', �sf F� Polka Pooka by Karen and Tony Barone .rfr A --2 •1* " - , . 4 --,-- , _-, e ----- 17.----.....,,, ,... -- - - -2-, 1_,...500-1-- -7., _ go, •Jr. i :L21. jeot*,•'.. -;-",r. ' A '-•-40 .,,,a •_ '\: ..--t-• N -,-;. .in I I 3' ' •N' L;--•-•-W-fl ‘i-NI: ' ' .-la-- •-ir4. ."'''. ps.:CI.C1:1;17 .# . .r. . ii..,. • '- "44•—•..r 4 A -- lig 11 .•.. ..) -_,1 ,., . ., . __ ur ,..--1.-, — 7,-. -7._ - • f ' t ::,,s-,I._-1.. - _., - :;+.7",'.7., :• ' ' --,.--- • Monument to Curiosity by Arnold Martin --,-..- , •. . ..• • . • . „ ..• •I1 'i,•• I, •1••1 11' ''* • • % •;a• • .4 4 sitk . . .. . ..:11. ..."- ..., .....--,. I '1/41 t • 4 ' 1 • 44,Iri jr3 it r . ,:i 1, —: 4:L:.:;', '1,.. - it _ ;4,:fVlit •5, i— , •• Ji • . A 1. I . Ili —..,‘._.,..—tr:! 1 k _ l•-,&,..,,,. -4 ,, , ,.. .__ .,, _ r . .... ...-4 - Tres Gatos by Gilbert Boro