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Home My WebLink AboutSLESF - FY 17-18 - 2017 Holiday Theft Suppression PgrmMEETING DATE: REQUEST: Recommendation STAFF REPORT CITY OF PALM DESERT ADMINISTRATIVE SERVICE DEPARTMENT November 16, 2017 Request for acceptance of CaICOPS Supplemental Law Enforcement Services Funding (SLESF) for FY 2017-18. By Minute Motion, approve the CaICOPS Supplemental Law Enforcement Services Funding (SLESF) Expenditure Plan, as provided by the Chief of Police, for the encumbrance of a $149,900 grant award, to cover the costs for the 2017 Holiday Theft Suppression Program and miscellaneous equipment, services, and supplies to support front line law enforcement activity. Commission Recommendation The Public Safety Commission reviewed this item on October 11, 2017, and respectfully recommended approval by the City Council. At that time, staff indicated that $100,000 was available, but recently learned that the total amount unencumbered is approximately $149,900. Strategic Plan This item is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 1: Enhance the delivery of public safety services. The priority's strategy is to expand the existing superlative services provided by the fire and police departments to address future growth and safety concerns. Palm Desert's participation in the Holiday Theft Suppression Program and the availability of SLESF revenues will assist in meeting this priority, by (1) having an increased law enforcement presence in mitigating any potential criminal activity during the busy holiday shopping season and (2) providing revenues for front line law enforcement activities throughout the year. Executive Summary Approval of Staff's recommendation permits the City of Palm Desert to receive its FY 2017/18 allocation of the CaICOPS Supplemental Law Enforcement Services Fund (SLESF) award in the amount of $100,000. Additionally there are other monies in the fund that remain unencumbered, increasing the amount available to $149,900. The majority of the SLESF allocation is dedicated to equipment purchases as the Police Department indicated a portion of these funds would go towards purchasing two mobile cameras. The remaining funds go towards the City's annual Holiday Theft Suppression November 16, 2017 — Staff Report CaICOPS SLESF Program Page 2 of 3 Program and the purchase of miscellaneous services and supplies in support of front line law enforcement activity. Background Analysis The City of Palm Desert can encumber $149,900 in CaICOPS Supplemental Law Enforcement Services Fund (SLESF) award for FY 2017/18. The purpose of the CaICOPS SLESF grant is to provide funds to local governments for underwriting projects to reduce crime and improve public safety. The processing requirements for this grant changed significantly five years ago. There are no longer State Controller reporting requirements or a Riverside County SLESF Oversight Committee. In the case of a city, its legislative body shall appropriate existing and anticipated monies exclusively to fund frontline municipal police services, in accordance with written requests submitted by the Chief of Police. The Palm Desert Chief of Police recommends utilizing the FY 2017/18 SLESF funds as indicated: ITEM AMOUNT Holiday Theft Suppression Program $45,900 Services and Supplies $34,000 Equipment $70,000 Administrative Overhead $0.00 TOTAL $149,900 The restrictions for the funds are as follows: • Funds are to exclusively provide front line law enforcement services. These monies shall supplement existing services, and shall not be used to supplant any existing funding for law enforcement services provided by that entity. • Administrative overhead costs in excess of 0.5 percent of a recipient entity's SLESA allocation for that year are not allowed (we have $0.00 historically). • The cost of any capital project or construction project that does not directly support front line law enforcement services is not allowed. 2017 HOLIDAY THEFT SUPPRESSION PROGRAM The Palm Desert Police Department recommends continuing the Holiday Theft Suppression Program during the 2017 holiday season. The program is staffed with overtime officers during peak periods in the retail shopping areas between Thanksgiving weekend and Christmas Day. During the overtime shifts, officers patrol on foot, bicycles, horses (Mounted Posse at Westfield Palm Desert Mall), motors, and patrol cars. November 16, 2017 — Staff Report CalCOPS SLESF Program Page 3 of 3 The program's focus areas include the El Paseo Business district, the Highway 111 corridor, the Westfield Palm Desert Mall, and the Wal-Mart/Costco centers. Staff anticipates that the program cost will be approximately $45,900. The program's purpose is to conduct high visibility patrols in those locations and in surrounding residential areas in an effort to deter crime during the Holiday Season. In addition, those assigned officers handle radio calls and other business related crimes in their assigned areas. Equipment, Services, and Supplies These monies are used to fund multiple items, including but not limited to, monthly vehicle rentals for undercover officers assigned to the Burglary Suppression Unit, the purchase of mobile camera systems in 2018, raid vests for new special team members, Police Department golf cart maintenance, shoulder patches, K-9 supplies, police vehicle decals, radar gun purchase and/or maintenance, safety supplies, training, cellular telephone and services for special teams. Additionally, computers, technology and other support apparatus may be purchased using these funds. Staff anticipates that these items will cost approximately $104,000. Fiscal Analysis The County Auditor allocates the annual grant award in the County's Supplemental Law Enforcement Services Account (SLESA). The funds are then deposited in a SLESA established by the City. If approved, the City of Palm Desert will encumber CalCops SLESF fund' g in the amotynt of $149,900. Prepared by:l Steph. Aryan, Risk Manager LEGAL REVIEW N/A Robert W. Hargreaves City Attorney DEPT. REVIEW Lori Carney Director of Administrative Service FINANCIAL REVIEW CITY MANAGER (Jan: t Moore ctor of Finance f� � Lauri Aylaian City Manager ATTACHMENT: Palm Desert Police Department Correspondence (11/2/17) Citizen Option for Public Safety (COPS) Funds Reconciliation (11/2/17) RIVERSIDE COUNTY STANLEY SNIFF, SHERIFF CORONFR-PUBLIC ADMINISTRATOR November 2, 2017 City Manager Lauri Aylaian City of Palm Desert 73510 Fred Waring Dr. Palm Desert, CA 92260 Dear Ms. Aylaian, Sheriff CORONER -PUBLIC ADMINISTRATOR 73-705 Gerald Ford Dr., Palm Desert, CA 92211 760-836-1600 This letter serves to meet the statuary requirements of California Assembly Bill 2885, which requires that the Chief of Police, of a California Municipality, receiving Supplemental Law Enforcement Services Funding (SLESF) draft a written request outlining a spending plan for approval by the City Council. In accordance with the requirements of SLESF all of the following proposed expenditures are for "front line law enforcement" and will not be used to "supplant" any existing funding for this agency. The following is a general list of proposed expenditures for the $149,900 allocated to the City of Palm Desert's Police Department: • Holiday Theft Suppression Program • Services and Supplies • Equipment Holiday Theft Suppression $45,900 $34,000 $70,000 $45,900 The Palm Desert Police Department first implemented the Holiday Theft Suppression Program during the 2010 holiday season. The program is staffed with overtime officers during peak periods in the retail shopping areas between the Thanksgiving weekend and Christmas Day. During the overtime shifts, officers patrol on foot, bicycles, Motors, horses, and patrol cars. The program's purpose is to conduct high visibility patrols in those locations, and in surrounding residential areas, in an effort to deter criminal activity during the Holiday Season. In addition, those assigned officers handle radio calls and other business related crimes in their assigned areas. These focus areas include the El Paseo Business District, the Highway 111 corridor, the Westfield Shopping Center and the Walmart and Costco complexes. Staff anticipates that the program cost will be approximately $45,900. Equipment, Services and Supplies $104,000 These funds are used for a plethora of items, including, but not limited to monthly rental vehicles for undercover officers assigned to the Burglary Suppression Unit, Raid Vests for new special team members, Police Department golf cart maintenance, shoulder patches, K-9 supplies, bicycle maintenance, police vehicle special teams, and ticket writers for the traffic team. Additionally, computers, surveillance cameras, technology and other support apparatus will be purchased using these funds. Should the City Council concur with staffs recommendations, the City of Palm Desert will accept Cal- Cops Supplemental Law Enforcement Services Funding (SLESF) funding in the amount of $149,900. The SLESF expenditures will continue to be reflected in The City of Palm Desert Fiscal Account # 229-4210-422-3914. Sincerely, Stanley L. Sniff, Jr., Sheriff -Coroner nco, t Jason Huskey, Captain Palm Desert Station Commander SS/JH/mr UPDATED 11/2/2017 CITY OF PALM DESERT COPS FUNDS RECONCILIATION FOR FISCAL YEAR ENDING JUNE 30, 2018 TOTAL Encumbrance / Remaining REVENUE AWARD EXPENDITURE EXPENDITURE Advance Unencumbered GRANT NAME GRANT NUMBER ACCOUNT # AMOUNT' ACCOUNT # PER G/L Amounts Balance " LOCAL LAW ENFORCEMENT COPS - AB 1913 2016/2017 2290000-3423001 $ 139,416.41 2294210-4391400 $ 62,989.83 $ 26,518.81 $ 49,907.77 LOCAL LAW ENFORCEMENT COPS - AB 1913 2016/2018 2290000-3423002 $ 100,000.00 2294210-4391401 $ - $ - $ 100,000.00 $ 239,416.41 $ 62,989.83 $ 26,518.81 $ 149,907.77 Encumbrance / Advance - Open POs ALDERHORST INTERNATIONAL, INC. MILLER'S TRAUMA SCENE RESTORAT ENTERPRISE HOLDINGS DESERT VETERINARY SPECIALISTS RIVERSIDE COUNTY SHERIFF • Award Amount does not reflect the revenue that has be received. " Remaining Unencumbered Balance reflects the Grant balance based on total awarded amount. 2,150.00 P113428 5,000.00 P113429 3,368.81 P113503 3,000.00 P113595 13,000.00 PR014536 26,518.81 bounds COPS FUNDS 2017-2018 - CAL Cops Summary 11/2/2017 1 of 1