HomeMy WebLinkAboutRes 2017-77 - Dstrctn of Rcrds - Public Works RESOLUTION NO. 2017- 77
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT
HAVE BEEN DIGITALLY IMAGED FROM THE DEPARTMENT OF
PUBLIC WORKS, TO RELY ON THE ELECTRONIC RECORD AS THE
OFFICIAL RECORD.
WHEREAS, the Department of Public Works of the City of Palm Desert, California,
has imaged, in compliance with applicable state laws, official files, records, exhibits,
permits, and other documents of said department; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version of
the documents, records or files as set forth in Exhibit "A" and Exhibit "B," attached hereto,
to rely on the images as the "Official Record" and will be retained for the applicable
retention period.
Section 3. Parcel Map and Tract Map files from 1991 to 2009 consisting of
correspondence and plan check comments. (Exhibit "A").
RESOLUTION NO. 2017- »
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 14th day of December 2017, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
JAN C. HARNIK, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-1/2016
RESOLUTION NO. 2017- 77
Exhibit A
Destruction of paper files from the Public Works Department: Parcel Map and
Tract Map files from 1991 to 2009 consisting of correspondence and plan check
comments, in accordance with Retention Schedule No. CW-030.
Box #1-Parcel Map Files
File Name Date
PM 23798 1992
PM 28780 2009
PM 29888 2009
PM 30042 2008
Box #2-Tract Map Files
File Name Date
TR 29546 2005
TR 29555 2009
TR 29579 2001
TR 29692 2002
TR 29912 2001
TR 29585 2002
TR 29889 2008
TR 29893 2002
TR 29663 2008
TR 29692 2001
Box #3-Tract and Parcel Map Files
File Name Date
TR 28590 2001
TR 28590-1 2001
TR 28590-2 2001
TR 28658 2001
TR 29045 2002
TR 29444 2001
TR 30025 2002
TR 28655 2008
TR 28701 2006
TR 28759 2000
PM 27213 2009
PM 21412 1991
RESOLUTION NO. 2017- 77
Box #4-Parcel Map Files
File Name Date
PM 30193 2002
TR 30503 2009
TR 30608 2004
TR 30706 2009
Box #5-Tract Map Files
File Name Date
TR 29585 2000
TR 29692 2001
TR 28295 1998
TR 28295-1 2000
TR 28295-2 2004
TR 28450 2000