HomeMy WebLinkAboutCity Manager Meeting Summaries - Nov 6 - Dec 1, 2017 CITY OF PALM DESERT
CITY MANAGER'S OFFICE
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!*-...A STAFF REPORT
REQUEST: INFORMATIONAL ITEM — CITY MANAGER MEETING SUMMARIES
(November 6 — December 1, 2017)
SUBMITTED BY: Lauri Aylaian, City Manager
DATE: December 14, 2017
Following are meetings held with groups, residents, and/or businesses for the period of
November 6 — December 1, 2017:
November 6 Executive Management
Weekly meeting with the management team.
Short Term Rentals
Met with Kevin Swartz, Ryan Stendell, Pedro Rodriguez, Bob
Hargreaves, Janet Moore, and David Hermann to discuss the
proposed Short Term Rental Ordinance.
Alyssa Thompson
Conference call with Koff & Associates consultant, Alyssa
Thompson, regarding the Classification & Compensation Study.
Russell Grance
Met with Russell Grance to discuss succession planning in the
Building & Safety Department.
Lori Carney, Niamh Ortega, Janet Moore & Frankie Riddle
Met with Lori Carney, Niamh Ortega, Janet Moore, and Frankie
Riddle to discuss the CDBG block grant program.
Bighorn Clubhouse Ribbon Cutting
Attended the ribbon cutting for the new Clubhouse at Bighorn
Country Club.
November 7 No Meetings
Staff Report
Informational Item: City Manager Meeting Summaries
Page 2
December 14, 2017
November 8 Staff Meeting
Met with staff to review the agenda for the November 16 City
Council meeting.
Volunteer Recognition Luncheon
Attended the Volunteer Recognition Luncheon at the Joslyn Center.
Habitat for Humanity Dedication
Attended the re-dedication of the Habitat for Humanity house
located at 74016 El Cortez.
November 9 SCAG Housing & Economic Development Summit
Attended the SCAG Housing & Economic Development Summit in
Los Angeles.
November 10 Veterans Day Observed
City Hall closed in observance of Veterans Day.
November 13 Sabby Jonathan
Met with Mayor Pro Tern Jonathan, Bob Hargreaves, and Rachelle
Klassen to discuss the approval process for a new ordinance.
Executive Management
Weekly meeting with the management team.
Oversight Board of the Successor Agency Agenda Review
Met to discuss agenda items for the December 4 Oversight Board
of the Successor Agency.
CVAG TAC
Attended the CVAG Technical Advisory Committee meeting.
Nick Melloni
Met with new hire Assistant Planner Nick Melloni.
November 14 Crime Free Multi-Housing Workshop
Attended the Crime Free Multi-Housing Workshop in the Council
Chamber.
Lori Carney
Met with Lori Carney to discuss personnel matters and current
issues in the Administrative Services Department.
Staff Report
Informational Item: City Manager Meeting Summaries
Page 3
December 14, 2017
Kathleen Kelly
Met with Councilmember Kelly to discuss issues of current concern.
Peace Officer & Public Safety Awards Luncheon
Attended the Peace Officer & Public Safety Awards luncheon at the
Agua Caliente Casino Resort Spa.
Rudy Herrera
Met with Rudy Herrera to discuss disposition of parcels at Desert
Willow.
November 15 Short Term Rental Discussion
Met with Bob Hargreaves, Ryan Stendell, and Kevin Swartz to
discuss the short term rental ordinance.
Irish Investments Conference Call
Participated in a conference call with Martin Alvarez and
representatives of Irish Investments.
Outreach: Committee/Commission Candidates
Met with Mayor Pro Tern Jonathan, Councilmember Kelly, Rachelle
Klassen, David Hermann, and Bob Hargreaves to discuss
recruitments of Committee/Commission candidates.
Tom Tabler
Lunch meeting with JW Marriott General Manager, Tom Tabler.
Succession Planning
Met with Lori Carney to discuss succession planning.
Housing Commission
Attended the Housing Commission meeting.
November 16 Coffee with a Cop
Attended the Coffee with a Cop event at Mitch's on El Paseo.
Committee/Commission Future Programming
Met with the committee and commission liaisons to discuss future
programming.
Staff Report
Informational Item: City Manager Meeting Summaries
Page 4
December 14, 2017
JW Marriott
Met with JW Marriott owners Ronnie Lam and Phil Wolfgramm, as
well as JW Marriott General Manager Tom Tabler to discuss future
plans for the property.
City Council Study Session
Attended the Ambulance Services Cost Recovery study session.
Closed Session
City Council Meeting
November 17 Susan Marie Weber
Met with Councilmember Weber to discuss issues of current
concern.
Kathleen Kelly
Met with Councilmember Kelly to discuss issues of current concern.
Meeting with the Mayor, Mayor Pro Tern, and City Attorney
Met with Mayor Harnik, Mayor Pro Tern Jonathan and Bob
Hargreaves to discuss routine City business and answer questions
relative to current issues.
Desert Willow Superintendent Candidate Interview
Interviewed a candidate for the Desert Willow Superintendent
position via conference call along with Martin Alvarez.
November 20 Executive Management
Weekly meeting with the management team.
Purchasing Ordinance Draft
Met with Janet Moore to review the draft purchasing ordinance.
Jim McIntosh
Met with Jim McIntosh to discuss resident golf at Desert Willow.
November 21 Desert Willow President's Meeting
Attended the Desert Willow President's meeting.
Desert Willow Resident Golf Task Force Prep Discussion
Met with Martin Alvarez, Derek White, and Anthony Hernandez in
Staff Report
Informational Item: City Manager Meeting Summaries
Page 5
December 14, 2017
preparation for the next Desert Willow Resident Golf Task Force
meeting.
Parkview Building
Met with Ron Moreno, Eric Ceja, Anthony Hernandez, and Carlos
Hernandez to discuss the progress of the Parkview building
upgrades.
November 22 City Attorney
Met with Bob Hargreaves to discuss matters of current concern.
Mayor Pro Tern Jonathan
Met with Mayor Pro Tern Jonathan to discuss matters of current
concern.
Go Team Meeting
Met with staff and representatives from the Hotel Paseo to discuss
the progress of the hotel construction.
November 23-24 Thanksgiving Holiday
City Hall closed in observance of the Thanksgiving holiday.
November 27 Executive Management
Weekly meeting with the management team.
November 28 Russell Grance
Met with Russell Grance to conduct his performance evaluation.
Lori Carney
Met with Lori Carney to discuss personnel matters and current
issues in the Administrative Services Department.
Audit, Investment & Finance Committee
Attended the Audit, Investment & Finance Committee meeting.
Succession Planning
Met with Frankie Riddle and Lori Carney to discuss succession
planning in the Special Programs department.
Staff Report
Informational Item: City Manager Meeting Summaries
Page 6
December 14, 2017
Presidents' Plaza — Chris Schoeneck
Participated in a conference call with Mark Greenwood, Ryan
Stendell, and Chris Schoeneck (Capstone Advisors) to discuss the
Presidents' Plaza parking lot.
November 29 Salary Discussion for Building Inspector Vacancy
Met with Russell Grance, Lori Carney, and Bob Hargreaves to
discuss the salary for the new Building Inspector I/II.
City Attorney
Met with Bob Hargreaves to discuss matters of current concern.
Senior Management Analyst Position
Met with Lori Camey, Mark Greenwood, Randy Chavez, and Ryan
Stendell to determine the best use of the Senior Management
Analyst position for Parks and Recreation assignments.
All Staff Meeting #1
Met with staff to provide them with an update on City business and
also to answer any questions that staff might have.
Site Visit— Henderson Building
Went on a site visit to inspect the sandblasted walkway at the
Henderson building with Carlos Hernandez.
November 30 All Staff Meeting #2
Met with staff to provide them with an update on City business and
also to answer any questions that staff might have.
December 1 Susan Marie Weber
Met with Councilmember Weber to discuss matters of current
concern.
Kathleen Kelly
Met with Councilmember Kelly to discuss matters of current
concern.
Conference Call with Mayor Pro Tem and City Attorney
Participated in a conference call with Mayor Pro Tern Jonathan and
Bob Hargreaves to discuss routine City business and answer
questions relative to current issues.
Staff Report
Informational Item: City Manager Meeting Summaries
Page 7
December 14, 2017
Utility Undergroundinq and Public Outreach
Met with Ryan Gayler and David Hermann to discuss ways to reach
the public with information regarding utility undergrounding.
Jim Stegall
Phone conversation with Jim Stegall from Kemper Sports.
LAURI AYLAIAN
CITY MANAGER
LA/de