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Home My WebLink AboutC34240 - CO1 - Commercial and Residential Street SweepingContract No. C34240 r CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: APPROVE CHANGE ORDER NO. 1 TO CONTRACT NO. C34240 WITH M & M SWEEPING, INC., FOR COMMERCIAL AND RESIDENTIAL STREET SWEEPING SERVICES IN THE AMOUNT OF $1,408.96 SUBMITTED BY CONTRACTOR DATE: CONTENTS Recommendation Mark Greenwood, P.E., Director of Public Works M & M Sweeping, Inc. P.O. Box 878 Thousand Palms, CA 92276 January 14, 2016 Change Order No. 1 Acceptance Letter — M & M Sweeping By Minute Motion: 1. Approve Change Order No. 1 to Contract No. C34240 with M&M Sweeping for Commercial and Residential Street Sweeping Services in the amount of $1,408.96; and 2. Authorize the Mayor to execute the Change Order. Funds are available in General Fund Account No. 1104310-4332000, R/M Streets. Background On May 14, 2015, City Council awarded Contract No. C34240 for Commercial and Residential Sweeping Services to M & M Sweeping, Inc., of Thousand Palms, California. This is a two year contract that commenced on July 1, 2015, for the amount of $139,815 per year ($279,630 total). A portion of Gerald Ford Drive between Cook Street and Frank Sinatra Drive does not meet the criteria for CVAG's PM10 Regional Sweeping Program, so it is not on their sweeping schedule. The 1.7 miles requires sweeping on a regular basis; therefore, staff Staff Report CO No. 1 to Contract No. C34240 for M&M Sweeping Page 2 of 2 January 14, 2016 contacted M & M Sweeping and they have agreed to include it in the City's street sweeping schedule at the contract rate of $22.50 per mile. The addional area will be swept starting February 1, 2016, for the remainder of the contract term (17 months) for the additional cost of $82.88 per month. This change will increase the contract by $1,408.96; bringing the contract amount to $281,038.96. Fiscal Analysis This is an on -going maintenance activity with no fiscal impact beyond the contract change. Prepa ft"ndez nce Services Manager Paul S. Gibson, Director of Finance )lroval: n M. Wohlmuth, City Manager /bg Depart nt e , i Mark Glee wood, P.E. Director o Public Works OF; PALM Contract # / P.O. # I C34240 P 112110 Change Order No. � 1 CVL IGE, ORDER Contingency: I YES NO Contract Purpose Commercial and Residential Street Sweeping Account No. 1104310-4332000 Consultant's Name M & M Sweeping, Inc. Project No. Address: P.O. Box 878, Thousand Palms, CA 92276 vendor No. V0001313 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE In Contract Price In Contract Price Street Sweeping - Additional funds to sweep 1.7 miles of Gerald Ford at the rate of $82.88 per month Term: February 1, 2016 thru June 30, 2017 TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: Additional funds required for sweeping Gerald Ford Drive between Cook Street and Frank Sinatra Drive. 1,408.96 1,408.96 1,408.96 TOTAL BUDGET FOR PROJECT: + 281,038.96 CONTINGENCY: Less: Expend. & Encumb. To Date: - 279,630.00 Amount Approved by Council: + $0 Less: This Change Order Amount: - 1,408.96 Less: Prior Change Order(s): - $0 BALANCE OF BUDGET Less: This Change Order: - $0 REMAINING FOR PROJECT: 0.00 Balance Remaining of Contingency: - The amount of the Contract will be increased by the Sum of: One thousand Four Hundred Eight and 96/100 ($1,408.961. See reverse ... Contract C34240 Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 0 Days. Revised Contract Total $281,038.96 The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: 3. CERTIFIED FUNDS AVAILABLE: DEPARTMENT HEAD FINANCE DIRECTOR NOTE: No payments will be made prior to City Manager and Council approval 2. ACCEPTED BY: CONTRACTOR Date Accepted 4. APPROVED BY: ROBERT A. SPIEGEL, MAYOR Date Approved CITY MANAGER Date Approved See reverse ... M&mt SWEEPING), Inc. December 30, 2015 Attn: David Reyes Jr. Streets Maintenances Supervisor City of Palm Desert Re: Add on Gerald Ford for street sweeping 1.7 miles David, CONISTauriicm • Ril idr\li-�( - Com-offa INl P.O. Box 878 Thousand Palms, CA 92276-0878 Tel (760) 3433003 Fax (760) 343.1125 Cell (760) 250.4053 or (858) 382.0992 Thank you for the offer to add an additional street to our current route. I accept the 1.7 mile at the sweeping rate of $22.50 per mile. Thanks again, I am grateful for this opportunity. CITY OF PALM DESERT COMMERCIAL AND RESIDENTIAL STREET SWEEPING SERVICES CONTRACT NO. C34240 CONTRACTOR'S PROPOSAL SUBMISSION FORM TO: CITY CLERK CITY OF PALM DESERT 73-510 FRED WARING DRIVE PALM DESERT, CA 92260 The undersigned declares that he/she has carefully examined the Bid Terms and Conditions, the General Terms and Conditions, and the Specific Terms and Conditions accompanying the Notice Inviting Bids; that he/she is thoroughly familiar with the contents thereof, and is authorized to reprBsent the bidding firm and propose services to City of Palm Desert. It is understood that the price shown hereon includes all phases and types of work described in the specifications. The unit cast per curb mile shall be indicated. 1. Total amount of base bid in figures: $ a,� s a per curb mile (cm). 2. Total amount of base bid in words: dollars and cents per curb mile (cm). 3. Total annual value of contract fo purposes of comparison is: $ a'Za, SO per curb mile x 239 urb miles x 26 sweepings = $117 /�S"c'a annual value CONTRACT WILL BE AWARDED FOR A 24 MONTH (2 YEAR) TERM Undersigned hereby acknowledges receipt of addenda as indicated (circle highest number that applies) Company Name: Al A S w ee D, Company Address: --�7� 0- 3 V3 -7c6 `3 -760- 2fo- Y0573 Office Phone: Cell Phone: 0B reparad By: S ` elm Contact hereon: M 1 2 3 -760- 3Y3 - I/2 S— Fax: es,, We,, f Tit e: 1/.- 2- r—% f Date: -7 0- 2 r 0-5/0 3 Cell hone: 4 ' C34240 SECTION 1 CONTRACT DOCUMENTS Page 8