HomeMy WebLinkAboutRes 2016-01 - Public Art - Dstrctn of Files - 1990-1994RESOLUTION NO. 2016-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF RECORDS FROM THE
DEPARTMENT OF PUBLIC ART, AS INDICATED ON THE RECORDS
RETENTION SCHEDULE (ADOPTED MAY 14, 2015). RECORDS FROM -
1990 THROUGH 1994 (EXHIBIT "A")
WHEREAS, the Department of Public Art of the City of Palm Desert, California, has
records that have met or exceeded the retention period caused by the official files, records,
exhibits, and other documents of said office pursuant to the Retention Schedule set forth on
City Council Resolution No. 2015-32; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or
audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of all documents and
records from files as set forth in Exhibit "A," attached hereto, which have met or exceeded
their retention period.
Section 3. That non -permanent paper files dated 1990 to 1994 containing
unsuccessful applicants for the artist registry and artist proposals, and miscellaneous
correspondence have exceeded its retention period. (Exhibit "A")
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 14th day of January 2016, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-2/2016
ROBERT A. SPIEGEL, MAYOR
RESOLUTION NO. 2016-01
EXHIBIT "A"
DESTRUCTION OF FILES FROM THE DEPARTMENT OF PUBLIC ART
DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD
RETENTION NO.
DESCRIPTION
CW-009
Peace Memorial competition — Rejection letters to artists dated 1991
CW-009
Unsuccessful Applicants for City owned Art 1990
CW-009
Artist Registry Applicants 1994
CW-009
Slide registry 1990, 1991, 1992, 1993, 1994
CW-009
Artist proposals from 1993/94 El Paseo Ex.
CW-009
Unsuccessful letters to artists for City's first sculpture
CW-009
1991 Peace Memorial proposal
CW-009
Proposal for Signaqe program for Civic Center
CW-009
Artist proposals for Civic Center Park artwork
CW-026
Misc. Staff meeting notes 1991
CW-026
Misc. Memos from 1991 Catherine Sass
January 8, 2016
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