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RESOLUTION NO. 2016- 14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE
DESTRUCTION OF PAPER RECORDS THAT HAVE BEEN DIGITALLY IMAGED
FROM THE DEPARTMENT OF COMMUNITY DEVELOPMENT/PLANNING, TO
RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD.
RECORDS FROM 1991 TO 2013 (EXHIBIT A)
WHEREAS, the Department of Community Development/Planning of the City of
Palm Desert, California, has imaged, in compliance with applicable state laws, official
files, records, exhibits, permits, and other documents of said department; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version
of the documents, records or files as set forth in Exhibit 'A" attached hereto, to rely on the
images as the "Official Record" and will be retained for the applicable retention period.
Section 3. That paper files dated 1991 to 2013 containing Recreational
Vehicle Storage Permits have exceeded its retention period. (Exhibit A)
RESOLUTION NO. 2016- 14
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 28'h day of January 2016, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
ROBERT A. SPIEGEL, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-1/2016
RESOLUTION NO. 2016- 14
EXHIBIT "A"
DESTRUCTION OF FILES FROM COMMUNITY DEVELOPMENT/PLANNING
DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD
RETENTION NO: PL-017 — RV PERMITS
1991
72818 Skyward RV 91-01
72868 Skyward RV 91-02
72886 Skyward RV 91-03
1997
44251 San Jose RV 97-2
1998
73130 Santa Rosa RV 98-6
42511 Stephanie Cir RV 98-3
2000
74368 Parosella RV 00-6
74450 Peppergrass RV 00-9
42365 Warner Trl RV 00-1
43060 Tennessee RV 00-4
2002
74084 San Marino Way RV 02-03
2003
43220 Texas RV 03-01
2006
44841 Santa Ynez RV 06-03
2009
45585 Abronia Trail RV 09-348
43895 Buena Circle RV 09-337
77210 California Drive RV 09-349
74339 Chicory Street RV 09-338
74100 Desert Star RV 09-233
74341 Erin St RV 096-100
74980 Fairway Dr RV 09-504
73110 Guadalupe RV 09-360
74220 Goleta RV 09-263
73110 Ironwood RV 09-444
73526 Ironwood RV 09-482
73417 Little Bend Trl RV 09-164
73364 Salt Cedar RV 09-74
74148 San Marino Way RV 09-319
73340 San Nicholas Ave RV 09-358
73340 San Nicholas Ave RV 09-175
43620 Vanda Cir RV 09-37
74015 Velardo MISC 09-00
74041 Velardo RV 09-112
RESOLUTION NO. 2016- 14
EXHIBIT "A"
DESTRUCTION OF FILES FROM COMMUNITY DEVELOPMENT/PLANNING
DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD
2010
74056 Aster Drive RV 10-140
74145 Aster Drive RV 10-177
43905 Buena Circle RV 10-116
73218 Joshua Tree St RV 10-266
72945 Sonora Dr RV 10-272
74131 Velardo RV 10-188
2011
74150 Aster Dr RV 11-82
43021 Connecticut St RV 11-43
73165 Fiddleneck Lane RV 11-123
43800 Florine Ave RV 11-105
72817 Grapevine RV 11-493
72921 Sonora Dr RV 11-148
44750 San Pascual RV 11-495
72878 Sierra Vista Dr RV 11-121
72876 Sierra Vista Dr RV 11-113
73534 Silver Moon Trl RV 11-418
2012
76551 Faber Cir RV 12-22
77750 Missouri Dr RV 12-310
2013
72775 Beavertail St RV 13-427
74671 Old Prospector Trl RV 13-58