HomeMy WebLinkAboutRes 2016-18 - CM - 1996-2013RESOLUTION NO. 2016- 18
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF RECORDS FROM THE OFFICE
OF THE CITY MANAGER, AS INDICATED ON THE RECORDS
RETENTION SCHEDULE (ADOPTED MAY 14, 2015). RECORDS FROM -
1996 THROUGH 2O13 (EXHIBIT A).
WHEREAS, the Office of the City Manager of the City of Palm Desert, California,
has records that have met or exceeded the retention period caused by the official files,
records, exhibits, and other documents of said office pursuant to the Retention Schedule set
forth on City Council Resolution No. 2015-32; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or
audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of all documents and
records from files as set forth in Exhibit 'A," attached hereto, which have met or exceeded
their retention period.
Section 3. That the records dated 1996 to 2013 are City Manager convenience
paper files that are imaged, but non -permanent and have exceeded their retention period.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 11T" day of February, 2016, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
ROBERT A. SPIEGEL, MAYOR
Form RS-2/2016
Resolution No. 2016-18
EXHIBIT "A"
Destruction of Files from the Office of the City Manager
Paper Files Dated 1996-2013 Containing Carlos Ortega Convenience Files.
Retention
FILE
Description
No.
CM-002
Q-City Manager
Coachella Valley Mosquito & Vector Control — 1998-2012
CM-001
Q-City Manager
Desert Gateway Center — Development Agreement
CM-002
Q-City Manager
BIA
CM-002
Q-City Manager
Coachella Valley Recreation and Parks District — 2007-2010
CM-002
Q-City Manager
Utilities — Coachella Valley Water District — 2003-2010
CM-002
Q-City Manager
Utilities —Southern California Edison — 1996-2010
CM-005
Q-City Manager
Project Files-Hagadone House
CM-005
Q-City Manager
Project Files -Washington & Interstate 10 Landscape
CM-002
Q-City Manager
Event Files — AMGEN Tour of California
CM-002
Q-City Manager
Educational Schools — Cal State University of San Bernardino
CM-002
Q-City Manager
COPS — Erick Baltzar
CM-002
Q-City Manager
CVA — General 2005-2006
CM-004
Q-City Manager
Employee Recognition Program-Awardees 2001-2007
CM-004
Q-City Manager
Employee Recognition Program 2010
CM-002
Q-City Manager
City Attorney — 2006
CM-002
Q-City Manager
City Attorney — 2007-2009
CM-002
Q-City Manager
City Attorney — 2010-2012
CM-005
Q-City Manager
Project Status Reports — 2008 - 2010
CM-010
Q-City Manager
Staff Meeting Notes 2009-2013
CM-003
Q-City Manager
Code Compliance Dept — 2001-2011
CM-003
Q-City Manager
Code Compliance Dept — Vicious Dog Hearing — 9-10-13
CM-003
Q-City Manager
Code Compliance Dept — 2013
CM-001
Q-City Manager
City Council Retreat -Goal Setting Meetings — 2008
CM-004
Q-City Manager
City Council Newsletters — 2004-2013
CM-002
Q-City Manager
Complaints — 2007-2011
CM-002
Q-City Manager
Cove Commission — 2008 — 20012
CM-001
Q-City Manager
Correspondence/Memos 2003 - 20012
CM-002
Q-City Manager
Budget Memos and documents 2011-2012
Q=Questys