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HomeMy WebLinkAboutFederally Assisted Grant Programs Audit Report FYE 06-30-2015X-N CITY OF PALM DESERT FINANCE DEPARTMENT Staff Report REQUEST: RECEIVE AND FILE THE SINGLE AUDIT OF FEDERALLY ASSISTED GRANT PROGRAMS FOR THE FISCAL YEAR ENDED JUNE 30, 2015 DATE: March 10, 2016 SUBMITTED BY: Paul S. Gibson, Finance Director CONTENTS: Single Audit Report for the Fiscal Year Ended June 30, 2015 Recommendation By Minute Motion, that the City Council receive and file the single audit report of Federally Assisted Grant Programs for fiscal year ended June 30, 2015. Committee Recommendation The Audit, Investment and Finance Committee received the single audit report at their February 23, 2016 meeting, and it was recommended that the report for the fiscal year ended June 30, 2015 be received and filed by the City Council. Background The Single Audit Act and Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations, requires non-federal entities that expend equal to or in excess of $500,000 in a fiscal year in federal awards to have an audit performed in accordance with the Single Audit Act. The City was required to undergo an audit of federal funds it received because the City expended more than $500,000 in the year ended June 30, 2015. On Page 6 of the Single Audit of Federally Assisted Grant Programs, a detail of federal expenditures is given. In total, the City expended $2,205,503 for the year ended June 30, 2015. There were no findings in the report. Staff requests that the Council receive and file the single audit report for fiscal year ended June 30, 2015. G:\Finance\Niamh Ortega\Staff Reports\Audit staff reports\Audit Staff Reports 2015\SR - Council 2015 single audit.docx Staff Report Approval of Single Audit Report for Fiscal Year ended June 30, 2015 March 10, 2016 Page 2 of 2 Fiscal Impact There is no fiscal impact associated with this action. Submitted by: Paul S. Gibson, Finance Director PSG:JLE:nmo Approved by: o, Joh . Wohlmuth, City Manager G:\Finance\Niamh Ortega\Staff Reports\Audit staff reports\Audit Staff Reports 2015\SR - Council 2015 single audit.docx CITY OF PALM DESERT, CALIFORNIA SINGLE AUDIT OF FEDERALLY ASSISTED GRANT PROGRAMS JUNE 30, 2015 CITY OF PALM DESERT, CALIFORNIA TABLE OF CONTENTS June 30, 2015 Page Number Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 1-2 Independent Auditors' Report on Compliance for Each Major Program and on Internal Control over Compliance in Accordance with OMB Circular A-133 and on the Schedule of Expenditures of Federal Awards 3-5 Schedule of Expenditures of Federal Awards and Schedule of Findings and Questioned Costs: Schedule of Expenditures of Federal Awards 6 Notes to Schedule of Expenditures of Federal Awards 7-8 Schedule of Findings and Questioned Costs 9 - 10 Summary Schedule of Prior Audit Findings 11 INDEPENDENT AUDITORS' REPORTON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITI I GO VERNMENTA UDITING STANDARDS City Council City of Palm Desert Palm Desert, California We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing .Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business -type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City of Palm Desert, California, (the City), as of and for the year ended June 30, 2015, and the related notes to the financial statements, which collectively comprise the City's basic financial statements, and have issued our report thereon dated December 9, 2015. Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the City's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. -I- 2875 Michelle Drive, Suite 300, Irvine, CA 92606 • Tel: 714.978.1300 • l,ax: 714.978.7893 (Vias located in mane and San 19igo Counties Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing .Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. 4� 1 4; -& tLXd) LLP Irvine, California December 9, 2015 -2- INDEPENDENT AUDITORS' REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY OMB CIRCULAR A-] 33 AND ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS City Council City of Palm Desert Palm Desert, California Report on Compliance for Each Major Federal Program We have audited the City of Palm Desert's (the City) compliance with the types of compliance requirements described in the OMB Circular A-133 Compliance Supplement that could have a direct and material effect on each of the City's major federal programs for the year ended June 30, 2015. The City's major federal programs are identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs. Management's Responsibility Management is responsible for compliance with the requirements of laws, regulations, contracts, and grants applicable to its federal programs. Auditors' Responsibility Our responsibility is to express an opinion on compliance for each of the City's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted .in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of the City's compliance. -3- 287.5 Nfichelle Drive, Suite 300, Irvine, CA 92606 • T'el: 714.978.1300 • Fax: �14.978.7893 Offlces located in Orange and San I)igo Counties Opinion on Each Major Federal Program In our opinion, the City of Palm Desert complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2015. Report on Internal Control over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of OMB Circular A-133. Accordingly, this report is not suitable for any other purpose. Report on Schedule of Expenditures of Federal Awards Required by OMB Circular A-133 We have audited the financial statements of the governmental activities, the business -type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City, as of and for the year ended June 30, 2015, and the related notes to the financial statements, which collectively comprise the City's basic financial statements. We issued our report thereon dated December 9, 2015, which contained unmodified opinions on those financial statements. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by OMB Circular A-133 and is not a required part of the basic financial statements. -4- Report on Schedule of Expenditures of Federal Awards Required by OMB Circular A-133 (Continued) Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards is fairly stated in all material respects in relation to the basic financial statements as a whole. Irvine, California January 27, 2016, except to the date for the Schedule of Expenditures of Federal Awards to which the date is December 9, 2015 -5- SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND SCHEDULE OF FINDINGS AND QUESTIONED COSTS CITY OF PALM DESERT, CALIFORNIA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the year ended June 30, 2015 Catalog of Federal Federal Grantor / Domestic Pass - Through Grantor / Assistance Program Title Number U.S. Denartment of Housine and Urban Develonment Direct Programs: Community Development Block Entitlement Grant: Community Development Block Entitlement Grant 14.218 Total U.S. Department of Housing and Urban Development U.S. Denartment of Transnortation Passed through the State of California Department of Transportation: Program Identification rNumber Expenditures of Federal Awards Disbursements to Subrecipients B-13-MC-06-0594 $ 131,482 $ 106,474 B-14-MC-06-0594 137,610 115,620 269,092 222,094 I lighway Planning and Construction 20.205 HP2ICML 5414 (013) 1,897,391 Total U.S. Department of Transportation 1,897,391 U.S. Denartment of I Iomeland Security Passed through County of Riverside: Emergency Management Performance Grants 97.042 Homeland Security Grant Program 97.067 Total U.S. Department of Homeland Security TOTAL DISBURSEMENTS TO SUBRECIPIENTS TOTAL EXPENDITURES OF FEDERAL AWARDS 2014-0070 2013-110 See accompanying notes to the Schedule of Expenditures of Federal Awards. -6- 37,122 1,898 39,020 $ 2,205,503 $ 222,094 CITY OF PALM DESERT, CALIFORNIA NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS June 30, 2015 1. GENERAL: The accompanying Schedule of Expenditures of Federal Awards presents the activity of all federal financial assistance programs of the City of Palm Desert (the City). The City's reporting entity is defined in Note I of the notes to the City's financial statements. All financial assistance received directly from federal agencies as well as federal financial assistance passed through other government agencies to the City is included in the accompanying schedule. 2. BASIS OF ACCOUNTING: The accompanying Schedule of Expenditures of Federal Awards is presented using the modified accrual basis of accounting for governmental funds and the accrual basis for proprietary funds, which is described in the Note I of the notes to the City's financial statements. 3. RELATIONSHIP TO COMPREHENSIVE ANNUAL FINANCIAL REPORT: Amounts reported in the accompanying Schedule of Expenditures of Federal Awards agree to amounts reported within the City's Comprehensive Annual Financial Report. 4. RELATIONSHIP TO FEDERAL FINANCIAL REPORTS: Amounts reported in the accompanying Schedule of Expenditures of Federal Awards agree with amounts reported in federal financial reports. -7- CITY OF PALM DESERT, CALIFORNIA NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (CONTINUED) June 30, 2015 5. SUBRECIPIENTS: During the fiscal year ended June 30, 2015, the City disbursed federal funds to the following subrecipients under the Community Development Block Entitlement Grant Program (CFDA #14.218): Amount Disbursed CDBG Fair Housing Council of Riverside County $ 31,027 Desert Aids Project 28,700 Desert Arc 45,700 Angel View 35,916 Borrego Community Health Foundation 12,250 Desert Best Friends Closet 5,000 Independent Living Partnership 4,993 Grid Alternatives 6,516 Coachella Valley Rescue Mission 14,783 Ranch Recovery Center 37,209 Total Subrecipient Payments $ 222.094 6. DEFERRED LOANS RECEIVABLE: The balance of deferred loans receivable at June 30, 2015 of the Community Development Block Entitlement Grant Program was $13,663. 7. CONTINGENCIES: Under the terms of federal and state grants, additional audits may be requested by the grantor agencies and certain costs may be questioned as not being appropriate expenditures under the terms of the grants. Such audits could lead to a request for reimbursement to the grantor agencies. -8- CITY OF PALM DESERT, CALIFORNIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS For the year ended June 30, 2015 I. SUMMARY OF AUDITORS' RESULTS: Financial Statements Type of auditors' report issued: • Unmodified Internal control over financial reporting: • Material weakness identified? _ yes x no • SignifWant deficiency identified? _ yes x none reported Noncompliance material to financial statements noted: _ yes x no Federal Awards: Internal control over major programs: • Material weakness identified? • Significant deficiency identified? yes x no yes x none reported Type of auditors' report issued on compliance for major programs: • Unmodified Any audit findings disclosed that are required to be reported in accordance with Section 510(a) of OMB Circular A-133? yes x no Identification of major programs: CFDA Number(s) 20.205 Dollar threshold used to distinguish between type A and type B programs: Auditee qualified as low -risk auditee? Name of Federal Prop -ram or Cluster Passed through the State of California Department of Transportation, Highway Planning and Construction $ 300,000 x yes no CITY OF PALM DESERT, CALIFORNIA SCHEDULE OF FINDINGS AND QUESTIONED COSTS (CONTINUED) For the year ended June 30, 2015 2. FINDINGS -FINANCIAL STATEMENT AUDIT: None. 3. FINDINGS AND QUESTIONED COSTS -MAJOR FEDERAL AWARD PROGRAM AUDIT: None. CITY OF PALM DESERT, CALIFORNIA SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS For the year ended June 30, 2015 There were no findings or questioned costs for the year ended June 30, 2014.