HomeMy WebLinkAboutGranicus - Real-Time Closed Captioning SvcsCITY OF PALM DESERT CONTRACT NO. C35090
INFORMATION SYSTEMS DEPARTMENT
STAFF REPORT
Request: AUTHORIZE GRANICUS TO PROVIDE CLOSED CAPTION
CAPTIONING FOR COUNCIL MEETING INTERNET STREAM
AND AUTHORIZE CITY MANAGER TO ACCEPT PROPOSAL IN
AN AMOUNT NOT TO EXCEED $9,000
Submitted By: Clayton Von Helf, Information Systems Manager
Date: March 10, 2016
Contents: Proposal
Recommendation
By Minute Motion, that the City Council:
1. Authorize Granicus to provide real-time closed captioning services at
City Council meetings; and
2. Authorize the City Manager to sign Proposal for payment up to $9,000.
Background
Granicus, our current vendor providing internet streaming of city council meetings, has
the ability to provide captioning services for our meetings. This will be typed live in real
time during the meetings, and will be visible on both the live stream and archived
videos. The text is also searchable on all archived videos, giving users another method
to find information. Costs for the service are $150 per hour, 1 hour minimum, and billed
at half-hour increments. Staff is estimating $9,000 per year — giving us 60 hours of
meeting time.
Staff is currently researching options for a limited number of tablet computers to be
made available to those individuals attending at the live meeting who wish to avail of
closed captioning. Once a suitable tablet is determined, staff will purchase using a
government pricing contract at the estimated cost of $500 per tablet.
Staff Report
Approval of Closed Captioning Service by Granicus
March 10, 2016
Page 2 of 2
Fiscal Impact
Approving the quote will cost $150 per hour of meeting. Funds are budgeted in Account
No. 1104190-4336000.
Submitted By:
Department Head:
r
Cla n vo -bW, In orm do Systems Manager Paul S. Gibson, Finance Director
Approval:
JoK Wohlmuth, City Manager
CONTRACT NO. C35090
Granicus Proposal to the City of Palm Dessert
02-03-2016
Dear Clayton Von Helf,
Thank you for considering Granicus, we're excited to support your Closed Captioning. We are delighted
that the City of Palm Dessert has been a Granicus partner for the past five years. We look forward to
continuing our rewarding, long-term relationship with you.
On the following few pages, you will find our proposed solution, some of our key differentiators, and
detailed pricing. Per our discussion earlier, we acknowledge that you require a lot of hours and
therefore we are able to provide a discounted price for you.
Granicus has over 35 years -focused-experie is
with government in mind and meet the market demand. We hope that you have found value in being a
part of the Granicus client family.
Most Sincerely,
Ahmad Abderrahim
Account Manager
Granicus, Inc.
CONTRACT NO. C35090
Q GRANICUS
MEETING SERVICES
Granicus Meeting Services provide turnkey solutions for public meeting needs. Our Meeting Services solutions
take public meeting efficiency to the next level by eliminating the need for staff to manage any webcasting
technology during the live event. The Granicus staff handles all webcast production needs to ensure that your
meetings are successfully captured and delivered over the Web.
Our hands -free solution provides your audience with the most feature -rich video player, helping you improve
citizen engagement and transparency efforts by leveraging the latest technology. Granicus also offers various
services to help streamline the meeting process and free up staff time. From minutes annotation to a full AV
production. Granicus is vour one partner for all meetine services
needs.
Having deployed over 1,000 solutions for government clients, Granicus
is well prepared to meet your expectations and requirements for a
meeting management solution. Granicus will take responsibility for
providing extensive project management services on all timelines,
planning, and deployments. The result will be a successful, timely, and
fully managed meeting management solution in an agreed upon
timeframe.
Meeting Services Solutions may Include:
• Live Event Webcasting
• On -Site Webcast Production
• Closed Captioning
• Minutes Annotation
• Official Transcripts of Proceedings
• Audio and Video Production
• Seamless Website Integration
• Searchable Video Archives
• Integrated Public Record
Captioning Services
With our solution, you will be able to engage new audiences and support ADA
(Americans with Disabilities Act) compliance and offer greater accessibility to
N
meetings with closed captioning. Captions are synchronized to meeting webcasts
and can be recorded in real-time or added to an archived event. Give your
audience greater accessibility and allow them to search archives for any word
spoken during the meeting.
GRANICUS ---- -- - ---- _
CONTRACT N0. C35090
Budgetary Pricing Details
Closed Captioning Services - Real Time Real Time Closed Captioning Services Hour 60 $ 150.00 $ 9,000.00
$ 9,000.00
*All Meetings will incur one hour minimum. After first hour billing will be incurred in half-hour increments at $150/hr rate.
* Cancellations within 24 hrs will be charged 1 hour minimum.
' Caption reservations should be reserved two weeks in advance.
Q GRANICUS
GRANICUS, INC.
By:
Jason Fletcher
Its: Chief Executive Officer
Address:
707 17th Street, Suite 4000
Denver, CO 80202
Client Name
By:
Name:
Its:
Address:
Date:
CONTRACT NO. C35090