HomeMy WebLinkAboutC32722 - 3rd Amendment Clean StreetContract No. C32722
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT X-1 �T
STAFF REPORT
REQUEST: APPROVE THE SECOND ONE-YEAR EXTENSION TO
CONTRACT NO. C32720 WITH CLEANSTREET FOR PARKING
LOT SWEEPING SERVICES, IN THE AMOUNT OF $34,962.24
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: CleanStreet
1937 W. 169th Street
Gardena, CA 90247
DATE: March 24, 2016
CONTENTS: C32722, Third Amendment to Contract C32720
Letter from Cleanstreet
Recommendation
By Minute Motion:
Approve the second one-year extension to Contract No. C32720 with
CleanStreet for Parking Lot Sweeping Services, in the amount of
$34,962.24; and
2. Authorize the Mayor to execute the amendment.
Funds are available in the various building and business improvement district accounts.
Background
The National Pollutant Discharge Elimination System (NPDES) permit requires the
reduction of pollutants by Source Control Best Management Practices (BMPs). We are
required to implement Source Control BMPs and street/parking lot sweeping is
considered one of the most effective methods to achieve compliance. The NPDES also
requires reduction of litter accumulation, which street/parking lot sweeping also
accomplishes. Furthermore, the South Coast Air Quality Management District
(SCAQMD) requires that sediment be removed from paved public roadways, and the
SCAQMD considers street/parking lot sweeping to be a BMP to achieve compliance.
Staff Report
Approve C32722 with Cleanstreet, 2"d One -Year Extension for Parking Lot Sweeping
Page 2 of 2
March 24, 2016
On May 9, 2013, City Council awarded Contract No. C32720 for Parking Lot Sweeping
Services to CleanStreet for a term of years with an option for two, one-year extensions.
Amendment No. 1 was approved on August 28, 2014, to correct a clerical error and
reflect the correct annual contract amount of $76,209.12. On April 23, 2015, City
Council approved the first one-year extension, which is set to expire on June 30, 2016,
for the amount of $34,962.24. The contract amount included a CPI rate increase and a
reduction of services to President Plaza East/West.
CleanStreet was notified of the upcoming expiration date and they have agreed to the
second one-year extension at the current contract amount of $2,913.52 per month or
$34,962.24 per year. The contract will be effective July 1, 2016, through June 30, 2017.
Cleanstreet's performance has met City standards; therefore, staff recommends this
extension.
Fiscal Analvsis
This is an on -going maintenance activity with no fiscal impact beyond the contract
amendment.
Prepared By:
eD, �
Carlgd-lernandez
Maintenance Services Manager
aul S. Gibson, Director of Finance
n M. Wohlmuth, City Manager
Department Head:
Mark Greenwood, P.E.
Director of Public Works
CONTRACT NO. C32722
THIRD AMENDMENT TO AGREEMENT
WHEREAS, the City of Palm Desert ("City") and CleanStreet, Inc., ("Contractor"),
entered into an agreement, dated May 9, 2013, for parking lot sweeping services
("Agreement"), the parties wish to amend the Agreement effective July 1, 2015.
NOW, THEREFORE, the parties agree as follows:
A. Term is amended to add the following paragraph to the end of the existing section, as
amended.
"The term of this Agreement is extended, and shall include the time period from July 1,
2016, through June 30, 2017."
B. All other terms and conditions of the Agreement shall remain unchanged, and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the 24T" day of March 2016.
CITY OF PALM DESERT
A Municipal Corporation
Robert A Spiegel
City of Palm Desert
Attest:
Rachelle D. Klassen, City Clerk
CITY OF PALM DESERT, CALIFORNIA
Approved as to Form:
Robert W. Hargreaves, City Attorney
CLEANSTREET, INC.
Contractor
Approved as to Content:
Mark Greenwood, P .E.
Director of Public Works
CONTRACT NO. C32722
CONTRACTOR NOTARY ACKNOWLEDGMENT
A Notary Public or other officer completing this certificate verifies only the identity of
the individual who signed the document, to which this certificate is attached, and not
the truthfulness, accuracy, or validity of that document.
State of California }
)SS
County of Riverside }
On , 20 , before me, , a Notary
Public, personally appeared who proved
to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
February 19, 2016
Mr. Carlos Hernandez
Maintenance Services Manager
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
Email: chernadez(d�citvofr)almdesert.orq
Dear Carlos,
CleanStreet would like to extend its sweeping contract with the City of Palm Desert for
an additional 1 year period.
We appreciate your business very much and hope to continue our excellent working
relationship for years to come.
Please feel free to give me a call if you have any questions or comments.
Sincerely,
CLEANSTREET
Rick Anderson
Director of Business Development
Cell: (310) 740-1601
Office: (800) 225-7316 x108
1937 West 1691" Street, Gardena, California90247
(800) 225-7316 x108
CleanStreet.com E-mail: randerson@cleanstreet.com Fax: (310) 538-8015