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Home My WebLink AboutC33311 - Extension - LMA 9 - 909-14Contract No. C33311 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: APPROVE A ONE-YEAR EXTENSION TO CONTRACT NO. C33310 WITH MARIPOSA LANDSCAPE, INC., FOR LANDSCAPE MAINTENANCE AREA NO. 9 IN THE AMOUNT OF $199,740.24, AND INCLUDE REPAIR WORK AND SERVICES AT THE SPECIFIED CONTRACT AMOUNT NOT TO EXCEED 20 PERCENT, OR $39,948 (PROJECT NO. 909-14) SUBMITTED BY CONTRACTOR DATE: CONTENTS Recommendation Mark Greenwood, P.E., Director of Public Works Mariposa Landscape, Inc. 15529 Arrow Highway Irwindale, CA 91706 April 14, 2016 C33311, First Amendment to Agreement C33310 Letter from Mariposa Landscape, Inc. By Minute Motion: 1. Approve a one-year extension to Contract No. C33310 with Mariposa Landscape, Inc., for Landscape Maintenance Area No. 9 in the amount of $199,740.24; 2. Include repair work and services at the specified contract amount not to exceed 20 percent of the contract, or $39,948; and 3. Authorize the Mayor to execute the contract. Funds are available in the General Fund Account No. 1104614-4337001, R/M Medians. Strateqic Plan Obiective This is an on -going landscape maintenance function and contributes to our goal of providing a uniquely beautiful desert environment in highly visible areas of the City. Staff Report Approve C33311 with Mariposa Landscape, 1" One -Year Ext. for LMA 9 Page 2of2 April 14, 2016 Background The subject contract was awarded to Mariposa Landscape, Inc., by City Council on April 24, 2014, for a term of two years, with an option for two, one-year extensions. The contract, which is set to expire on June 30, 2016, includes the monthly maintenance services for El Paseo Medians, Entrada del Paseo and Baja Park. The construction of the free -right turn on southbound Portola and Fred Waring included the installation of new landscape and parkway planters. Mariposa submitted a cost of $480 per month to include the maintenance of the new planters to their schedule. They also agreed to a one-year extension of contract commencing July 1, 2016; however, due to the mandated minimum wage increase of $1.00 per hour that went into effect January 1, 2016, they are requesting a 5.57% increase to help offset the additional costs. Mariposa Landscape's performance has met City standards and staff finds the request to be reasonable. The increase equals $878.02 per month ($10,536.24 per year); raising the contract amount to $16,645.02 per month or $199,740.24 per year, including the maintenance of the planters on Portola and Fred Waring. Repair work and services covers unquantifiable activities necessary for landscape maintenance, which are not part of the landscape maintenance contract. This repair work and services includes, but is not limited to, repair and replacement of irrigation equipment; emergency tree work; replacement of trees and shrubs; pest control; and accident and vandalism repair and replacement. Fiscal Analysis This is an on -going maintenance activity with no fiscal impact beyond the contract amount. Prepared By: Randy avez, L dscape Supervisor Paul S. Gibson, Director of Finance Approval: �f � •/. Gam. John M. Wohlmuth Cit Manager Y 9 CONTRACT NO. C33311 FIRST AMENDMENT TO AGREEMENT WHEREAS, the City of Palm Desert ("City") and Mariposa Landscape, ("Contractor"), entered into an agreement, dated April 24, 2014, for Landscape Maintenance Area No. 9 ("Agreement"), the parties wish to amend the Agreement effective July 1, 2016. NOW, THEREFORE, the parties agree as follows: A. Term is amended to add the following paragraph to the end of the existing section, as amended. "The term of this Agreement is extended, and shall include the time period from July 1, 2016, through June 30, 2017." B. The Amount of the contract will increase by the sum of ten thousand five hundred thirty-six dollars and 24/100 ($10,536.24) to help offset the costs of the mandated hourly wage increase and to include the maintenance of the new planters on Portola and Fred Waring; a total annual contract price of $199,740.24. C. All other terms and conditions of the Agreement shall remain unchanged, and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the 14th day of April 2016. CITY OF PALM DESERT A Municipal Corporation Robert A. Spiegel, Mayor City of Palm Desert Attest: Rachelle D. Klassen, City Clerk CITY OF PALM DESERT, CALIFORNIA Approved as to Form: Robert W. Hargreaves, ESQ. City Attorney MARIPOSA LANDSCAPE, INC. Contractor Approved as to Content: Mark Greenwood, P .E. Director of Public Works CONTRACT NO. C33311 CONTRACTOR NOTARY ACKNOWLEDGMENT A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California } } SS County of Riverside } On , 20 , before me, , a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) M A R 1 P o S A _. A N D S C A P E S I N C February 17, 2016 Mr. Randy Chavez — Landscape Supervisor City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260-2578 Phone 760-346-0611 Fax 760-341-7098 Subject: LMA 6 & LMA 9 Contract #'s C33300 & C33310 Renewal for FY 2016 — 2017 Dear Mr. Chavez: Mariposa Landscapes, Inc., hereby requests the extension of current contracts for LMA 9 and LMA 6 for an addition year ending June 30, 2017. However, due to the recent increases to the minimum wage, the mandatory sick pay and other operating costs, we are requesting a modest increase to our current contract price and unit prices. This much needed increase will help us offset some of the additional costs we have incurred as a result of these government mandated laws. As you know, the state minimum wage recently increased from $9.00 to $10.00 per hour, consequently pushing wages up across the board. Furthermore, the implementation of the ACA (affordable care act), the mandatory sick pay and soaring insurance premiums, have also impacted our bottom line. Please know, we have made every effort to avoid any financial burden to our clients; unfortunately, the amount is substantial and we have no other choice but to pass some of these costs to you. Please see breakdown below: Sick pay, taxes & other Job Increase Yearly fringe Total yearly Monthly Annual Price Name Yearly Hrs Per Hr. Increase benefits increase increase Increase New monthly $ 72,612.00 LMA 6 3175 $ 1.00 $ 3,175.00 $ 0.32 $ 4,191.00 $ 349.25 5.77% $ 6,400.25 $ 189,204.00 LMA 9 7982 $ 1.00 $ 7,982.00 $ 0.32 $ 10,538.66 $ 878.22 5.57% $ 16,645.02 Please let me know if you have any questions or if you prefer to set up a meeting to discuss the issue in further detail. Page Number 1 of 2 Pages 4q'q1 »:_`i ARR(1W Hl(,IiWAY. IRWINI)At F. CA 91706 (,A LANDSCAI'I CONTRACTORS I ICENSE NO 592268 111 626 * 960 * 0196 F A X 626 a 960 a 84 7 7 I would like to take this opportunity to thank you for allowing Mariposa Landscapes, Inc., the opportunity to continue serving the City of Palm Desert and its residents. We look forward to a continued business relationship for many years to come. Respectfully submitted, Luis Valenzuela — Regional Manager; Maintenance Division Mariposa Landscapes, Inc. lu isv@mariposa-ca.com (626) 705-0622 cell (626) 960-8477 fax Page Number 2 of 2 Pages.