HomeMy WebLinkAboutC33411 - Extension - LMA 17 - 917-14Contract No. C3341 1
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: APPROVE A ONE-YEAR EXTENSION TO CONTRACT NO.
C33410 WITH EXCEL LANDSCAPE, INC., FOR LANDSCAPE
MAINTENANCE AREA NO. 17 IN THE AMOUNT OF $226,920,
AND INCLUDE REPAIR WORK AND SERVICES AT THE
SPECIFIED CONTRACT AMOUNT NOT TO EXCEED 20
PERCENT, OR $45,384 (PROJECT NO. 917-14)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR
DATE:
CONTENTS
Recommendation
Excel Landscape, Inc.
710 Rimpau Avenue, Suite 108
Corona, CA 92879
April 14, 2016
C33411, First Amendment to Agreement C33410
Letter from Excel Landscape, Inc.
By Minute Motion:
1. Approve a one-year extension to Contract No. C33410 with Excel
Landscape, Inc., for Landscape Maintenance Area No. 17 in the
amount of $226,920;
2. Include repair work and services at the specified contract amount not
to exceed 20 percent, or $45,384; and
3. Authorize the Mayor to execute the contract.
Funds are available in General Fund Account No. 1104610-4332001, R/M Landscape
Services, Account No. 110-4610-453-337100, Tri-Cities Sports Facility, and Account
No. 1104611-4332001, R/M Landscape Services.
Strateqic Plan Obiective
This is an on -going landscape maintenance function and contributes to our goal of
providing a uniquely beautiful desert environment in highly visible areas of the City.
Staff Report
Approve C33411 with Excel Landscape, 1 sc One -Year Extension for LMA 17
Page 2 of 2
April 14, 2016
Background
On April 24, 2014, City Council awarded the subject contract, which is set to expire on
June 30, 2016, to Excel Landscape, Inc., for a term of two years with an option for two,
one-year extensions. The contract includes the landscape maintenance of Civic Center
Park, Magnesia Falls Park, and the perimeter of City Hall.
Excel Landscape has met City standards and has agreed to a one-year extension
commencing July 1, 2016, at the current contract amount of $18,910 per month
($226,920 per year).
Repair work and services covers unquantifiable activities necessary for landscape
maintenance, which are not part of the landscape maintenance contract. This repair
work and services includes, but is not limited to, repair and replacement of irrigation
equipment; emergency tree work; replacement of trees and shrubs; pest control; and
accident and vandalism repair and replacement.
Fiscal Analvsis
This is an on -going maintenance activity with no fiscal impact beyond the contract
amount.
Prepared By:
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Randy C i�ez, Undscape Supervisor
aul S. Gibson, Director of Finance
Approval:
John M. Wohlmuth' City Manager
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Depart n ad:
Mark qreowood, P.E.
Direct r 4 Public Works
CONTRACT NO. C33411
FIRST AMENDMENT TO AGREEMENT
WHEREAS, the City of Palm Desert ("City") and Excel Landscape, Inc., ("Contractor"),
entered into an agreement, dated April 24, 2014, for Landscape Maintenance Area No. 17
("Agreement"), the parties wish to amend the Agreement effective July 1, 2016.
NOW, THEREFORE, the parties agree as follows:
A. Term is amended to add the following paragraph to the end of the existing section, as
amended.
"The term of this Agreement is extended, and shall include the time period from July 1,
2016, through June 30, 2017."
B. All other terms and conditions of the Agreement shall remain unchanged, and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the 14th day of April 2016.
CITY OF PALM DESERT
A Municipal Corporation
Robert A. Spiegel, Mayor
City of Palm Desert
Attest:
Rachelle D. Klassen, City Clerk
CITY OF PALM DESERT, CALIFORNIA
Approved as to Form:
Robert W. Hargreaves, ESQ.
City Attorney
EXCEL LANDSCAPE, INC.
Contractor
Approved as to Content:
Mark Greenwood, P E.
Director of Public Works
CONTRACT NO. C33411
CONTRACTOR NOTARY ACKNOWLEDGMENT
A Notary Public or other officer completing this certificate verifies only the identity of
the individual who signed the document, to which this certificate is attached, and not
the truthfulness, accuracy, or validity of that document.
State of California }
} SS
County of Riverside }
On , 20 , before me, , a Notary
Public, personally appeared , who proved
to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
ELLANDSCAPE
February 26th, 2016
City of Palm Desert
Attn: Randy Chavez
73510 Fred Waring Dr
Palm Desert, CA 92260
Mr. Randy Chavez
710 Rimpau Ave. Sulte 108•Corona, CA92879-5724
(951) 735-9650 Fax (951) 735-0469 • LJc # 694553
We wish to thank you for providing us with the opportunity to serve your city over the
past year. At this time we would like to express our interest in extending our current
agreement for an additional year. We look forward to continue serving your city. Please feel
free to contact me if you have any questions.
Respectfully,
Jason Alfaro
Project Manager