HomeMy WebLinkAboutAppointment - SCAG General Assembly - Delegate RepKlassen, Rachelle
Subject: FW: SCAG General Assembly: City Delegate Representative
From: Tess Rey-Chaput rmailto:REYCa�scaa.ca.aov1
Sent: Monday, April 04, 2016 5:13 PM
To: Tess Rey-Chaput
Subject: IMPT! SCAG General Assembly: City Delegate Representative
Dear City Clerk,
To date, SCAG has not received any communication from your City regarding your City Council appointment to SCAG's General
Assembly, scheduled for May 5 — 6, 2016, at La Quinta Resort & Spa.
If your City Council has appointed a Delegate and/or Alternate Representative, please email me a copy of your City Council's
action (either in the form of a Minutes excerpt or Resolution) regarding the appointment.
As a Voting Member of the General Assembly, your Delegate (or Alternate, in the absence of the Delegate) will receive one
complimentary registration to SCAG's Regional Conference and General Assembly; and a complimentary one-night hotel
accommodation at La Quinta Resort on Thursday, May 5. Please confirm attendance so we may secure a one-night hotel
accommodation at La Quinta.
The General Assembly Packet will be sent to all Delegates so please send me the name of your City Delegate as soon as
possible. To learn more about the 2016 Regional Conference and General Assembly, please click here:
http://www.scaR.ca.gov/calendar/Pages/GA2016.asr)x
Thank you and we appreciate your quick response.
Sincerely,
Tess
Tess Rey-Chaput
Acting Clerk of the Board
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS
818 W. 7th Street, 12th Floor, Los Angeles, CA 90017
T: (213) 236-1908 1 E: rev@scae.ca.sov
Stay Connected � 11111i11 110
Join us for SCAG's 2016 Regional Conference & General Assembly
May 5-6 @ the La Quinta Resort & Club in the City of La Quinta.
Register online: www.scaa.ca.2oy/ga2016.
From: Tess Rey-Chaput
Sent: Friday, 3anuary 15, 2016 4:01 PM
To: Tess Rey-Chaput
Subject: SCAG General Assembly: City Delegate Rep and Call for Resolutions
Dear City Clerk,
Each year, your City Council appoints a Delegate and Alternate Representative to the Southern California Association of
Governments (SCAG) General Assembly (GA). If you have not done so, please send me a copy of your City's action appointing
your City Delegate/Alternate Representative no later than Friday, March 18, 2016. If you have identified your City Delegate
and Alternate Representative to the GA, the deadline to submit proposed Resolutions and/or SCAG Bylaws revisions, as
further described below, is Friday, February 5, 2016.
In their capacity as a General Assembly Delegate, they will have the opportunity to propose any policy matter for
determination by the General Assembly in the form of a proposed Resolution and/or to propose revisions to the SCAG
Bylaws. All proposed Resolutions and/or Bylaws revisions will be reviewed by SCAG's Bylaws and Resolutions Committee and
Regional Council before being considered at the May 5, 2016 Regional Conference and General Assembly meeting.
This year's Regional Conference and General Assembly is scheduled for May 5 — 6, 2016 at La Quinta Resort & Club, 49-499
Eisenhower Drive, La Quinta, CA 92253. Each GA Delegate (or Alternate, in the absence of the Delegate) will receive one
complimentary registration to SCAG's Regional Conference and General Assembly; and a complimentary one-night hotel
accommodation at La Quinta Resort on Thursday, May 5. The conference will include keynote speakers and panel
discussions, an Award's Luncheon, sponsors reception and many excellent networking opportunities with fellow elected
officials, VIPs and stakeholders from throughout Southern California.
Thank you and we look forward to your City Delegate's participation at the General Assembly!
Sincerely,
Tess
Tess Rey-Chaput
Acting Clerk of the Board
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS
818 W. 7th Street, 12th Floor, Los Angeles, CA 90017
T: (213) 236-1908 1 E: rev@scaa.ca.sov
Stay Connected 46 a a 0
Stanley, Jane
From: Rey-Chaput, Tess <REY@scag.ca.gov>
Sent: Tuesday, April 05, 2016 6:11 PM
To: Harnik, Jan C.
Cc: Stanley, Jane
Subject: SCAG General Assembly Meeting Agenda
Dear Delegates:
The General Assembly of the Southern California Association of Governments will meet on May 5, 2016 at 11:00 am at
the La Quinta Resort in La Quinta, CA. Here is the link to access the General Assembly — Business Meeting Agenda
Packet: http://www.scag.ca.gov/calendar/Pages/GA2016.aspx.
The General Assembly meets in conjunction with SCAG's Regional Conference as the annual opportunity to bring the
agency's entire membership together. The Regional Conference includes panel discussions on topics of interest to the
SCAG region, featured speakers and many networking opportunities. To access the draft program, please visit:
http://www.scag.ca.gov/calendar/Pages/GA2016.aspx
City Delegate / Alternate
Due to the large number of City Delegates, we are providing you with additional information on what to expect on the
day of the meeting, including voting instructions and other logistical information. If you are unable to attend, please pass
this information along to your Alternate and notify us to ensure they are properly registered in the conference.
General Assembly Meeting
The General Assembly meetings heduled for Thursday, May 5, at 11:00 AM, in the Flores Ballroom. At this meeting,
the Delegates will vote with an electronic voting device. When you check in at the General Assembly registration booth,
you will receive voting instructions. If both Delegate and Alternate are attending for your city, g"I the Delegate may cast
a vote.
Regional Council Meeting
Prior to the General Assembly Meeting, there will be a Regional Council Meeting on Thursday, May 5 at 9:15 AM, in the
Flores Ballroom. As a GA Delegate, you are welcome to attend the Regional Council Meeting. However, if you are not a
member of the Regional Council, you should not cast a vote on matters which come before the Regional Council.
Hotel Information
As a General Assembly Delegate, your registration is complimentary, as well as one (1) night of hotel accommodation at
La Quinta Resort & Spa. If you have not done so, please contact Tess Rey-Chaput at REY@scag.ca.gov or (213) 236-1908
to confirm your attendance and your hotel room accommodations. Resort wear is encouraged for the duration of the
conference.
Please extend the invitation to your City Manager and fellow Councilmembers to attend the General Assembly at no cost
for registration. They may register at http://www.scag.ca.gov/calendar/Pages/GA2015.aspx, To avail of SCAG's
discounted hotel room rate of $129 plus tax at La Quinta Resort & Spa, they may book online now at
httD://www.laauintaresort.com/ no later than April 13, 2016.
We look forward to seeing you in La Quinta!
Tess
Tess Rey-Chaput
Office of Regional Council Support
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS
818 W. 7th Street, 12th Floor, Los Angeles, CA 90017