HomeMy WebLinkAboutRes 2016-33 - Dstrctn of Rcrds - City Clerk,s--'
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RESOLUTION NO. 2016 - 33
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS
AND AUTHORIZING THE DESTRUCTION OF PAPER RECORDS
THAT HAVE BEEN DIGITALLY IMAGED FROM THE OFFICE OF
THE CITY CLERK TO RELY ON THE ELECTRONIC RECORD AS
THE OFFICIAL RECORD.
WHEREAS, the Office of the City Clerk of the City of Palm Desert,
California, has imaged, in compliance with applicable state laws, official files,
records, exhibits, permits, and other documents of said office; and
WHEREAS, the images have been quality checked, and contain all
significant details from the original and are an adequate substitute for the original
document for all purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be
altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r,
CD-R, or WORM), microfilm or microfiche, has been stored in a safe and separate
location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and
constitute the findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper
version of the documents, records or files as set forth in Exhibit "A," attached
hereto, to rely on the images as the "Official Record" and will be retained for the
applicable retention period.
RESOLUTION NO. 2016 - 33
Section 3. That the paper records include budget files, newsletters,
and contracts ranging from 1985 through 1991 as listed in Exhibit "A" attached,
were in the custody of the Office of the City Clerk and have been prepared for
destruction.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm
Desert City Council held on this 28T" day of April, 2016, by the following vote, to
wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
ROBERT A. SPIEGEL, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-1/2016
M=Microfilm
Q=Questys
A=Archive
Retenti
BOX
FILE NO.
on No.
NO.
CW-016
1
23-046-1001
CW018
1
24-010
CW018
1
24-010
CW018
1
24-011
CW018
1
24-011
CW018
1
24-012
CW018
1
24-012
CW018
1
24-013
CW018
1
24-013
CW018
1
24-014
1 CW018
1
24-014
CC-001
2
25-005
CC-001
2
25-008
CW -050
2
31-006
CW-050
2
31-006
CW-050
2
31-006
CC-001
2
38-CO75
CC-001
2
38-CO79
CC-001
2
38-CO84
CC-002
2
38-C 118
CC-001
2
38-C136-1
CC-002
2
38-C 160
CC-002
2
38-C 182
CC-002
2
38-C 184
CC-002
2
38-C 191
RESOLUTION NO. 2016 - 33
EXHIBIT A
DESCRIPTION
M
Q
A
DR
Economic Development Comm. Apt.
X
X
X
2016-33
and Resignation
Budget — FY 1993/1994
X
X
X
2016-33
Budget — FY 1993/1994- Preliminary
X
X
X
2016-33
Budget — FY 1994/1995
X
X
X
2016-33 I
Budget — FY 1994/1995- Preliminary
X
X
X
2016-33
Budget — FY 1995/1996
X
X
X
2016-33
Budget — FY 1995/1996- Adoption
X
X
X
2016-33 I
Budget — FY 1996/1997
X
X
X
2016-33
Budget — FY 1996/1997- Preliminary
X
X
X
2016-33
Budget — FY 1997/1998
X
X
X
2016-33
Budget — FY 1997/1998 —
X
X
X
2016-33
Preliminary
Building & Safety — Destruction of
X
X
X
2016-33
Files — 1991-1997
I
Building & Safety — Fees and
X
X
X
2016-33
Permits
News Letters — 1989 — 1993
X
X
X
2016-33
News Letters — 1994 — 1996
X
X
X
2016-33 I
News Letters — 1997
X
X
X
2016-33
Bond Purchase — Assessment Dist.
X
X
X
2016-33
84-1
Cooperation Agreement — CV
X
X
X
2016-33
Community College
Palm Desert Library (Portola Av.)
X
X
X
2016-33
Public Facilities agreement — CV
X
X
X
2016-33
College District
I
North Sphere Consultant
X
X
X
2016-33
Funding Agreement — Historical
X
X
X
2016-33
Society Building
Traffic Signal — Palm Desert Greens
X
X
X
2016-33
Entrance
Design & Engineering Services —
X
X
X
2016-33
Assessment Dist. 87-1
I
Engineering Services — El
X
X
X
2016-33
Paseo/Hwy 74 Traffic Signal
Page 1
M=Microfilm
RESOLUTION NO.
2016 -
33
Q=Questys
EXHIBIT A
A=Archive
Retenti
BOX
FILE NO.
DESCRIPTION
M
Q
A
DR
on No.
NO.
CC-002
2
38-C192
Development Agreement — 86-8-
X
X
X
2016-33
Charter Communities
CW-006
3
38-C197
Law Enforcement Services
X
X
X
2016-33
CC-001
3
38-C200
Feasibility Study — North Sphere
X
X
X
2016-33
Planning Area
CW-006
3
38-C208
Bond Counsel Agreement
X
X
X
2016-33
CC-002
3
38-C214
Construction of Community Park
X
X
X
2016-33
Restrooms
CC-001
3
38-C216
Assessment District administration
X
X
X
2016-33
CC-002
3
38-C223
Preliminary Agreement -Country
X
X
X
2016-33
Club Drive -Kelly Ord.
CC-002
3
38-C231
Country Club Drive Widening
X
X
X
2016-33
CC-002
3
38-C233
Engineering Service — Hovley Lane
X
X
X
2016-33
& Sagewood
CC-002
3
38-C240
Utility Undergrounding - Highway
X
X
X
2016-33
111
CW-006
3
38-C255
Traffic Maintenance
X
X
X
2016-33
CC-002
3
38-C256
Cooperation Agreement — Highway
X
X
X
2016-33
111 Widening
CC-002
3
38-C265
Landscape Design Services —
X
X
X
2016-33
Highway 111
CC-002
3
38-C270
RDA to Advance Cost of Highway
X
X
X
2016-33
111 Widening
CC-002
3
38-C271
Refunding Bond Issue -
X
X
X
2016-33
Assessment Dist. 84-1
CC-002
3
38-C274
Reimbursement Agreement — Tract
X
X
X
2016-33
22111
CC-002
3
38-C280
Appraisal Services — Assessment
X
X
X
2016-33
Dist. 87-1
CW-006
3
38-C281
Commercial Parking Study
X
X
X
2016-33
CC-002
3
38-C284
Monterey Avenue Improvements
X
X
X
2016-33
CC-002
3
38-C286
Pavement Maintenance Program —
X
X
X
2016-33
1987/1988
CC-002
3
38-C288
Office complex on Civic center Site
X
X
X
2016-33
CC-002
3
38-C289
Street Widening Reimbursement
X
X
X
2016-33
Agreement
CC-002
3
38-C290
Country Club Drive Widening (North
X
X
X
2016-33
side)
CC-006
3
38-C291
Landscape Maintenance — Highway
X
X
X
2016-33
111, Medians
Page 2
M=Microfilm
RESOLUTION NO.
2016 -
33
Q=Questys
EXHIBIT A
A=Archive
Retenti
BOX
FILE NO.
DESCRIPTION
M
Q
A
DR
on No.
NO.
CC-002
3
38-C292
Engineering Services — Magnesia
X
X
X
2016-33
Falls Bike Path
CW-006
3
38-C297
Landscape Maintenance — Fred
X
X
X
2016-33
Waring Drive, Monterey avenue &
Magnesia Falls Drive Medians
CC-002
3
38-C298
Addition — Joslyn Cove Community
X
X
X
2016-33
Senior Center
CC-002
3
38-C301/302
AudioNideo System — Civic Center
X
X
X
2016-33
Council Chamber
CC-002
3
38-C304
Construction of Assessment Dist.
X
X
X
2016-33
87-1
CC-002
3
38-C305
Irrigation & Landscape Design
X
X
X
2016-33
Services — Highway 111
CC-002
3
38-C313
Bond Counsel Services —
X
X
X
2016-33
Assessment Dist. 88-2
CC-002
3
38-C314
Engineering Services — Assessment
X
X
X
2016-33
Dist. 88-2
CW-006
4
38-C315
Landscape Maintenance - Cook
X
X
X
2016-33
Street & Country Club
CC-002
4
38-RD318
Irrigation & Landscape Design
X
X
X
2016-33
Services — Highway 111
CC-002
4
38-C321
Irrigation & Landscape Design
X
X
X
2016-33
Services — Highway 111
CC-002
4
38-RD325
Engineering Services — Civic Center
X
X
X
2016-33
Master Plan — Soil
CC-002
4
38-RD326
Engineering Services — Soils
X
X
X
2016-33
Testing — Assessment
Dist. 87-1
CC-002
4
38-RD328
Engineering Investigation — Town
X
X
X
2016-33
Center Way Fire Station
CC-002
4
38-RD329
Engineering Services — Town
X
X
X
2016-33
Center Way Fire Station
CW-006
4
38-RD330
Construction, Operation &
X
X
X
2016-33
Maintenance of Storm
Water Facilities
CW-006
4
38-RD332
Exchange Agreement — CV
X
X
X
2016-33
Recreation & Park Dist.
CW-006
4
38-C333
Cooperation agreement — CV
X
X
X
2016-33
Recreation & Park Dist.
CC-002
4
38-C335
Traffic Signal Installation — Portola &
X
X
X
2016-33
Country Club
CW-006
4
38-C341
Traffic Signal Maintenance
X
X
X
2016-33
Agreement
CW-006
4
38-C346
Hold Harmless Agreement —
X
X
X
2016-33
Chanzen Properties
Page 3
M=Microfilm
Q=Questys
A=Archive
Retenti
BOX
FILE NO.
on No.
NO.
CC-002
4
38-C347
CC-002
4
38-C348
CC-002
4
38-C351
CC-002
4
38-RD352
CC-002
4
38-C353
CC-002
4
38-RD357
CC-001
4
38-RD358
CC-001
4
38-C359
CC-002
4
38-RD363
CC-001
4
38-RD373
CC-002
4
38-RD374
CC-002
4
38-RD375
CC-002
4
38-C380
CC-002
4
38-C382
CC-001
4
38-C384
CC-002
4
38-C385
CW-006
4
38-C387
CC-002
4
38-C388
CC-001
4
38-C389
CC-002
4
38-C391
CC-002
4
38-C392
CC-002
4
38-C394
CC-002
4
38-C395
RESOLUTION NO. 2016 - 33
EXHIBIT A
DESCRIPTION
M
Q
A
DR
Engineering Services — Highway 74
X
X
X
2016-33
Sidewalk
Engineering Services — Rancho
X
X
X
2016-33
Grande Sidewalk
El Paseo Merchants assessment
X
X
X
2016-33
Dist. Loan Agreement
Civic Center Site Recreation Center
X
X
X
2016-33
Engineering Services — President's
X
X
X
2016-33
Realignment
Civic Center Master Landscaping &
X
X
X
2016-33
Grading Plan Design
Sheriff Station Soils Analysis
X
X
X
2016-33
Landscaping & Lighting District
X
X
X
2016-33
assessment Analysis
Storm Drain — CV Water District
X
X
X
2016-33
Soils Analysis — YMCA Building Site
X
X
X
2016-33
Median Upgrade — Highway 111
X
X
X
2016-33
Engineering Services — Sheriff
X
X
X
2016-33
Station
Design Services — Hovley Lane
X
X
X
2016-33
Landscape Maintenance & Design
X
X
X
2016-33
Services
Center for Leisure Research &
X
X
X
2016-33
Management
Marriott Timeshare Project
X
X
X
2016-33
Beautification Maintenance -
X
X
X
2016-33
Highway 111 Frontage Road
Assessment Dist. Maintenance —
X
X
X
2016-33
Monterey MDW
Transportation Study — People
X
X
X
2016-33
Mover
Palm Desert Fire Station
X
X
X
2016-33
Compaction Grouting
Canyon Cove Assessment District
X
X
X
2016-33
Signal Modification — Portola
X
X
X
2016-33
Avenue & Highway 111
Engineering Services —1-10 — Mello
X
X
X
2016-33
Roos
Page 4
M=Microfilm
RESOLUTION NO.
2016 -
33
Q=Questys
EXHIBIT A
A=Archive
Retenti
BOX
FILE NO.
DESCRIPTION
M
Q
A
DR
on No.
NO.
CC-002
4
38-C397
Financial consulting & Tax Services
X
X
X
2016-33
— Community Facility
District
CC-002
4
38-C398
Civic Center Remodel
X
X
X
2016-33
CC-001
4
38-C400
Civic Center Master Plan —
X
X
X
2016-33
Corporation Yard Study
CW-006
4
38-C404
People Mover Agreements
X
X
X
2016-33
CC-001
5
38-C405
Westinghouse Project/Bighorn
X
X
X
2016-33
Venture — Focused EIR
CC-002
5
38-RD406
President's Plaza Parking Lot
X
X
X
2016-33
Reconstruction
CC-002
5
38-C409
Gasoline Fuel Tanks Upgrade
X
X
X
2016-33
CC-002
5
38-RD410
Portola Avenue Base Repairs
X
X
X
2016-33
CW-006
5
38-RD411
Settlement Agreement — FX
X
X
X
2016-33
McDonald
CC-002
5
38-C413
Highway 74 Landscape
X
X
X
2016-33
Beautification
CW-006
5
38-C417
Solid Waste & Recycling Franchise
X
X
X
2016-33
Agreement
CC-002
5
38-C418
Traffic Signal — Country Club Drive
X
X
X
2016-33
& Old Ranch Road
CC-001
5
38-C420
City — Wide Master Draining Plan
X
X
X
2016-33
Study
CC-002
5
38-C424
Repair & Reconstruction of Historic
X
X
X
2016-33
Museum
CC-002
5
38-C429
Monterey Avenue Improvements
X
X
X
2016-33
CC-002
5
38-RD432
Loan — COD — Swimming Pool
X
X
X
2016-33
Repairs
CC-002
5
38-RD433
Public Improvements- Highway 111
X
X
X
2016-33
& Portola Avenue
CC-002
5
38-C435
Engineering & Design Services —
X
X
X
2016-33
Highway 111/Monterey
CC-002
5
38-C436
Measure A/TUMF Fund — Cook
X
X
X
2016-33
Street Interchange
CW-006
5
38-C440
Project & Construction Management
X
X
X
2016-33
Services
CC-002
5
38-C442
Traffic Signal — Country Club Drive
X
X
X
2016-33
& El Dorado Drive
CC-001
5
38-C443
EIR- Miller/Palm Desert
X
X
X
2016-33
Page 5
M=Microfilm
Q=Questys
A=Archive
Retenti
BOX
FILE NO.
on No.
NO.
CC-001
5
38-RD444
CC-001
5
38-RD448
CC-001
5
38-C455
CC-001
5
23-PA457
CC-002
5
38-RD459
CC-002
5
38-RD460
CC-002
5
38-C463
CC-002
5
38-C465
CC-002
5
38-C466
CC-002
5
38-C467
CC-002
5
38-C468
CC-002
5
38-RD471
CC-002
5
38-C472
CC-002
5
38-C475
CC-002
5
38-C476
CC-002
5
38-C477
CC-002
5
38-RD479
CC-002
5
38-C483
CC-002
5
38-C486
CC-002 5 38-C487
CC-002 5 38-C491
RESOLUTION NO. 2016 - 33
EXHIBIT A
DESCRIPTION
M
Q
A
DR
Compaction Testing — Civic Center
X
X
X
2016-33
Master Plan
Irrigation Well Inspection Services —
X
X
X
2016-33
Civic Center Master Plan
EIR — Rancho Portola Project
X
X
X
2016-33
Acquisition & Development
X
X
X
2016-33
Agreement
Extension of Gas Service Lines —
X
X
X
2016-33
Civic Center Park
Extension of Electric Line — Civic
X
X
X
2016-33
Center Park
Reimbursement Agreement — Tract
X
X
X
2016-33
25254
Installation of Storm Drain —
X
X
X
2016-33
Monterey Avenue
Fred Waring Drive Widening
X
X
X
2016-33
Portola Avenue & Haystack Road
X
X
X
2016-33
Widening
Emergency Vehicle Traffic Signal
X
X
X
2016-33
Pre-Emption
Civic Center Development — Phase
X
X
X
2016-33
1
El Paseo Median Landscaping
X
X
X
2016-33
Exploratory Potholes for
X
X
X
2016-33
Underground Utility Services
Traffic Signal Installation — Country
X
X
X
2016-33
Club & El Dorado
Monterey Avenue Widening. City
X
X
X
2016-33
Project No. 90-77
Design of Highway 111 Medias,
X
X
X
2016-33
Contract No. RD-479
Library Architect , Contract No. 483
X
X
X
2016-33
Landscape Contractor, El Paseo
X
X
X
2016-33
Medians, Contract No. 486, Project
806-90
Landscape Contractor, El Paseo
X
X
X
2016-33
Medians,
Contract No. 487
Engineering Services for
X
X
X
2016-33
Superblock, Contract No. 491,
Superblock III Project.
Page 6
M=Microfilm
Q=Questys
A=Archive
Retenti BOX
FILE NO.
on No. NO.
CC-002 5
38-C494
CC-002 5
38-C495
CC-002 5
38-C497
CC-002 5 38-0501
CW-006 5 38-0502
RESOLUTION NO. 2016 - 33
EXHIBIT A
DESCRIPTION
M Q A DR
Fiscal Impact, Annexation of Area
X X X 2016-33
North of Country Club, Contract 494
Civic Engineering, Civic Center
X X X 2016-33
Addition, Contract 495
Reimbursement Agreement for
X X X 2016-33
Installation of Fire Hydrant, Contract
No. 497
Palm Desert People Mover,
X X X 2016-33
Application to Urban Mass Transit
Administration (UTMA), Contract
No. 501
Public Artwork, Civic Center Park,
X X X 2016-33
Artwork: Environmental Seating
Design, Contract No. 502
Page 7