The URL can be used to link to this page

Home My WebLink AboutC35040 - Industrial Uniform Rental Laundry SvcsContract No. C35040 CITY OF PALM DESERT X- PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: AWARD CONTRACT NO. C35040 FOR INDUSTRIAL UNIFORM RENTAL AND LAUNDRY SERVICES TO PRUDENTIAL OVERALL SUPPLY OF INDIO, CALIFORNIA, IN THE AMOUNT OF $14,526.72 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR DATE: CONTENTS Recommendation Prudential Overall Supply 81780 Trader Place Indio, CA 92201 May 12, 2016 Agreement Proposal By Minute Motion: 1. Award Contract No. C35040 for Industrial Uniform Rental and Laundry Services to Prudential Overall Supply of Indio, California, in the amount of 14,526.72; and 2. Authorize the Mayor to execute the Agreement. Funds are available in General Fund Account No. 1104310-4214000, Supplies -Uniform Rentals. Strategic Plan Obiective Providing the City's maintenance services personnel with uniforms and work -related materials is an on -going operations function and, as such, does not directly contribute to the objectives of the Strategic Plan. Background The items covered under this rental service agreement are work uniforms for maintenance services personnel (including street maintenance workers) and building maintenance staff, as well as shop towels, cleaning towels, mops and entryway floor mats. Staff Report Award Industrial Uniform Rental to Prudential May 12, 2016 Page 2 of 2 Contract No. C35040 Generally, this type of agreement requires an initial start-up expenditure on the part of the vendor to purchase and customize the uniforms that will be supplied to City staff. Should the contract be bid on an annual basis, the cost to the City would increase significantly. Therefore, the City Attorney has approved a multi -year service agreement. The term of this contract is three years (July 1, 2016, through June 30, 2019). The subject contract was advertised, and on Tuesday, April 26, 2016, at 9:30 a.m. bids were opened and read aloud, with the following bid received: Contractor Location Bid Amount Prudential Overall Supply Indio, CA $14,526.72 ($4,842.24/yr) Staff has reviewed the proposal from Prudential Overall Supply and determined that all specifications and provisions of the bid have been met. Fiscal Analvsis This is an on -going maintenance activity with no fiscal impact beyond the contract amount. Prepared y: Depa e t ead: 'Car a' ez Mark Gee nwood, P.E. .nte ce ervices Manager Director of Public Works ul S. Gibson Director of Finance Approval: L � J tin McCarthy nteri City Manager (�, INDUSTRIAL UNIFORM RENTAL AND LAUNDRY SERVICES 2016 AND RELATED SUPPLIES CONTRACT NO. C35040 SUPPLIER'S PROPOSAL BEGINS WITH THIS PAGE SUPPLIER'S PROPOSAL AND ATTESTATION OF BIDDER: TO: CITY CLERK City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 The undersigned declares that he/she has carefully examined the Bid Terms and Conditions, the General Terms and Conditions, the Specific Terms and Conditions, and the Attachments accompanying the Notice Inviting Sealed Bids; that he/she is thoroughly familiar with the contents thereof, and is authorized to represent the bidding firm and propose services to City of Palm Desert. It is understood that the price shown hereon includes all routine and seasonal maintenance described in the specifications. The costs of any work shown or required in the Specifications, but not specifically identified as a Contract Pay Item are included in the Contract Pay Items, and no additional compensation shall be due Supplier by virtue of Supplier's compliance with the Specifications. TOTAL THREE-YEAR CONTRACT AMOUNT OF BASE BID IN FIGURES $ I� �� a.6 , -1 a•. TOTAL THREE-YEAR CONTRACT AMOUNT OF BASE BID IN WORDS po Undersigned hereby acknowledges receipf'of the number otAddendu'ms circled (you MUST circle ii number) 0 O 2 3 4 5 Company: P 2v.0 c ry i T. A Z '3U E P-A `l is.P P L X Address: �, ( 7 4 0 T 0.�s� �fc PLAc c �► i �� , A - 9 '1'l,� 1 Telephone: '7 6J - Za Fax: -7 6J 5-7c 7 Bid Prepared By: —ram, ch CsT-1:LLw A0�10 Title: 4 0.vLLi C_ tx%ST E ti 'M\i\,) A1;:� C Signature: Date: SUPPLIER'S PROPOSAL CONTINUES ON NEXT PAGE Page 7 SUPPLIER'S PROPOSAL SUBMISSION FORMS NOTARY ACKNOWLEDGMENT FOR TOTAL BID AMOUNT AND ATTESTATION OF BIDDER IN WITNESS WHEREOF, SUPPLIER executed this proposal as of date set forth in Section 1, Contract Documents, on Page 7: State of California ) County of i On \before me, personally appeared proved to me on the basis of satisfactory ev who to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to %tihat he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/thature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executN the instrument. I certify under PENALTY OF PERJURY under the laws of State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal Signature J CAt'lr,0P PAY (Seal) SUPPLIER'S PROPOSAL CONTINUES ON NEXT PAGE Page 8 SUPPLIER'S PROPOSAL (CONTINUED) y #. CONTRACT ITEM ;t. rDESCFIpTTIION UNIT ,PRICE SUPPLIEp' WEEKLY PRICE WELLY CHARGE ' (36 MONTHS) /.... .."f. .. 1 Contract initiation set-up costs $ 2 Uniforms $ _%�5 cla - $ba. 3 Terry towels $ 25 a '15 $ y 1X9 , 0 all 4 Shop towels $ 13(, 25 j 5 O $ 3 y 5 Dust mops $ �_' 1 �_� 0 $ I;a .7 6 Wet mops $ 3 3-1 $ S`55o 7 Safety mats, 3' x 5' $, 6 5 4 �, _y O $ 9 Is v 8 Other (specify):-r MY . _ $ 1 .-j U I ,-] a $ o.65 .10 9 Other 4, T T-3 $ % L 7 15 A 1 $ %4 4 9 , I � }}(specify): TOTAL CONTRACT AMOUNT IN NUMBERS: OTAL CONT�RAT AAM U IN ORDS: !OLLARS AND ��►.1rCt' CENTS (TOTAL CONTRACT ,AMOUNT MUST MATCH TOTAL CONTRACT AMOUNT GIVEN ON PAGE 7.) SUPPLIER'S PROPOSAL CONTINUES ON NEXT PAGE Page 9 SUPPLIER'S PROPOSAL (CONTINUED) It is understood that the number of units provided from week to week will fluctuate due to illnesses, vacations, and staffing changes. By submitting this bid, Supplier agrees to bill weekly for the actual number of units provided or serviced. Company Address �rJ Qi a 9 I-LI-� Name of Bidder_ �Cl Signature Telephone - Title y-y -� b Date -16:,-3ya-s��'l Fax Please provide at least three references: REFERENCES; Initiation/ Contract Completion Amount Scope of Work Dates Contact Person 1 $ 31.�a`��J`� GARMcsJ i S 1J-I%- iOQ)UCC'itvame T4►: t l%'usinessName ` ` Address Phone 3 ts+QEj.S SI 4,ame ',�ir T,'piQJr—OBusinessName S� �4 5 AV Address Phone <7 APMEWTS ^ i - 1 tj -SF-a4 n i o A\((V C Name ' 1 j 9\lF- A C—rvW Business Name Pglrn Q` URkT _`)III l Address '3413 Phone Page 10 SUPPLIER'S PROPOSAL CONTINUES ON NEXT PAGE Incorporated by Reference <Please insert a copy of your company's Service Agreement.> Page 11 Prudential verall r[ Supply SERVICE RENTAL AGREEMENT PRUDENTIAL OVERALL SUPPLY ("PRUDENTIAL") agrees to furnish, clean, pick-up and deliver the following merchandise and CUSTOMER agrees to rent a merchandise listed below for the initial account installation and any additional merchandise ordered from PRUDENTIAL. CUSTOMER agrees to a service minimun based on the initial account installation. Prices will vary for other than weekly service. Item Rental Rate FIRST DELIVERY DATE: Wearing Apparel Inventory Total Wearers Replacement Per Wearer or Items Value Other Merchandise I Item Frequency Unit Total ; Replacement {, Rate Inventory Value 1. GENERAL PURPOSE MERCHANDISE: Merchandise rented by PRUDENTIAL is for general purpose only and is not for use in areas of flammability risk o where contact with toxic or hazardous materials is possible. If requested, CUSTOMER agrees to furnish MSDS sheets to comply with all applicable laws. Merchandisf rented by Prudential is also not considered ANSI/ISEA 107-1999 compliant. 2. TERMS: Upon approval of CUSTOMER'S credit, payment is due net 30 days from invoice date or upon receipt of monthly statement. All prices reflect credit fo time off due to CUSTOMER / employee vacation, holiday or sickness. 3. REPLACEMENT: In the event of damage to wearing apparel by CUSTOMER, reasonable wear accepted, CUSTOMER will pay PRUDENTIAL S replacemer value less depreciation of 1% of replacement value for each month in service unless CUSTOMER elects Budget Protection Program. Total depreciation is not t( exceed 80% of the replacement value. CUSTOMER will pay PRUDENTIAL'S replacement value for lost merchandise. In the event of damage to other merchandise c equipment by CUSTOMER. CUSTOMER will pay 75% of PRUDENTIAL'S replacement value. Budget Protection Program is a per piece insurance rate that covers a damage related charges except gross misuse. 4. RIGHT OF CANCELLATION: Because it would be otherwise difficult or impractical to fix the exact amount of damage to PRUDENTIAL. in the event CUSTOMEf cancels or breaches this agreement for any reason, CUSTOMER will pay to PRUDENTIAL 50% of the average weekly dollar volume for the un-expired term based of the thirteen week period preceding cancellation. CUSTOMER will also pay unpaid invoices for prior services rendered and any lost or damage charges. 5. TERM OF AGREEMENT: In consideration of the substantial investment by PRUDENTIAL in merchandise and equipment to provide service to CUSTOMER. thi agreement shall continue for eighty-four (84) months from the first delivery date specified above and will be automatically renewed for successive eighty-four (84) mont terms, provided it is not terminated by either party by written notice to the other at least ninety (90) days prior to the expiration of the initial term or any renewal term. I - the event of increased costs. PRUDENTIAL may, after each anniversary date of this agreement, increase its rates by the amount of the increase in the Consumer Pria Index — all areas for the previous twelve months, or six percent (6%), whichever is greater. GENERAL: CUSTOMER shall pay all costs of collection and attorney's fees. PRUDENTIAL will not be liable for consequential damages resulting from its inabillt to perform its obligations under this agreement. CUSTOMER agrees to defend and indemnify PRUDENTIAL from any claims associated with the use of the merchandise, including any claims allegedly arising from defective merchandise. CUSTOMER agrees to pay a nonrefundable preparation fee for each garment place, in service after the original thirty (30) days installation. CUSTOMER also agrees to pay for any lettering that is requested. the environmental fee, a delivery charge. an inventory maintenance charge, or other similar standard recurring charges. Should CUSTOMER'S business identified below be sold or transferred in any way. thi agreement shall remain in full force and effect and shall bind both the CUSTOMER and the purchaser. CUSTOMER warrants that it is not contractually obligated for any of the services represented under this agreement to any other person or concern. PRUDENTIAL OVERALL SUPPLY By: Title: Date For office use only: Key Information Weekly Volume Customer's Legal Name By (Signature): Printed Name: Its Duly Authorized: Address: City/State/Zip: Phone: Service Frequency Title General Manager Approval FORM 10032-84, REV 03/20/12 INDUSTRIAL UNIFORM RENTAL AND LAUNDRY SERVICES 2016 AND RELATED SUPPLIES CONTRACT NO. C35040 NONCOLLUSION DECLARATION TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID The undersigned declares: 1 am the SESLViCE C.tc� �ctz ME Vk of PAV%QJkN7-EftLZA! 40,% '244 iL'iLd the party making the foregoing bid. The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose. Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on 1P.P9�zC �:J 20►b at �..%.,a-Lv cj> City Signature O Page 12 State j ov-N `S`rr c Printed Name INDUSTRIAL UNIFORM RENTAL AND LAUNDRY SERVICES 2016 AND RELATED SUPPLIES CONTRACT NO. C35040 EXTRA WORK PRICING SCHEDULE UNIT ITEM REPLACEMENT PRICE Uniform pant $ gL5 J Uniform shirt - Streets - short sleeve $ 25 . O Uniform shirt - Streets - long sleeve $ a5 _ Uniform shirt — Non -Streets - short sleeve $ Uniform shirt — Non -Streets - long sleeve $ rJ U T-shirt - Streets $ r J O Terry towel $ O Shop towel $ Dust mop $ Wet mop $ Safety mat, 3' x 5' $ a, Other (specify): $ Other (specify): SUPPLIER'S PROPOSAL CONCLUDES ON THIS PAGE Page 13 CITY °.iLIr: FSEI. ' ADDE1 I_WA N 0.1 INDUSTRIAL UNIFORM RENTAL AND LAUNDRY SERVICES .'..016 CONTRACT NO. C350 0 ISSUED April 21, 201c MW GREENW D, P E. DIRECTOR OF PUB; -IC WORKS IMPORTANT NOTE: RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED IN CONTRACTOR'S PROPOSAL X�4c ) V - 2- -Z -eZ �L� xo,-,-� -1-7 This addendum clarifies the follow, ing iten for t, .e project bid documents as requested in writing and received on Apr: d, 20 ! 5, for the above referenced project: 1. Written Questions: Q. Will the attached produ _'•.s be ac :ptabl for your (3) departments? • GSx PuN•s!ar; -'tea: .. . tat -font styt�'K A. ita1 W Yn wn^t. ht ry My+rt'r.ert I I I Hgtp vfsiu:t,r ay.t a S+Jet tce�. r. ye&... Fgrt SIC E'T/"..+L : ' c MCI 107 1010 CL.:o n>anvn�tSevrs.,,,. C•✓..^znwa { i NdZ4;II h'o; i'liti ry F.rw4.i: Far':.rtits t 1 1 A. The attached products lre accc. table or TWO of our departments, however, Traffic Signal `.,aintena -e uni,:arms shall consist of: • Long -sleeve or short aeeve ar inc ,:idual employee preference) 100% cotton ORAN&Z shirt to -)e con ;pliant with American National standard for High-Vis:N;ity Sa .:ty an, Headwear (ANSUISEA 107- 2004) Class 2 Level. Refer to the Specific Terms and C,-nditior.s (Page 6) of the contract specifications: CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) County of I vl: %LS ► of On �� e�� (p before me,'1J131.4 Date Here Insert Name and Title of the Offi7er f personally appeared ,21 aC wl -4 0 S TZ )I w J4 9 0 /V Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name($) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. ROBERTO SANTOS Commission # 2086539 Notary Public - California D Riverside County • m ExD:,es Oct 17, 2018� Place Notary Seal Above I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS an official seal. Signaturei� Signature of Notary Public OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: Number of Pages: Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: 02015 National Notary Association • www.NationalNotary.org • 1-800-US NOTARY (1-800-876-6827) Item #5907