HomeMy WebLinkAboutRes 2016-34 - Dest of Rcrds - City ClerkX-H
RESOLUTION NO. 2016 - 34
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS
AND AUTHORIZING THE DESTRUCTION OF PAPER RECORDS
THAT HAVE BEEN DIGITALLY IMAGED FROM THE OFFICE OF
THE CITY CLERK TO RELY ON THE ELECTRONIC RECORD AS
THE OFFICIAL RECORD.
WHEREAS, the Office of the City Clerk of the City of Palm Desert,
California, has imaged, in compliance with applicable state laws, official files,
records, exhibits, permits, and other documents of said office; and
WHEREAS, the images have been quality checked, and contain all
significant details from the original and are an adequate substitute for the original
document for all purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be
altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r,
CD-R, or WORM), microfilm or microfiche, has been stored in a safe and separate
location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and
constitute the findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper
version of the documents, records or files as set forth in Exhibit "A," attached
hereto, to rely on the images as the "Official Record" and will be retained for the
applicable retention period.
RESOLUTION NO. 2016 - 34
Section 3. That the paper records include Schedule of Investment
Reports from 2007 to 2013 and Contracts ranging from 1991 to 1992 as listed in
Exhibit "A" attached, were in the custody of the Office of the City Clerk and have
been prepared for destruction.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm
Desert City Council held on this 12th day of May, 2016, by the following vote, to wit:
AYES:
k CF* 1
ABSENT:
ABSTAIN:
ROBERT A. SPIEGEL, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-112016
M=Microfilm
RESOLUTION NO. 2016 - 34
Q=Questys AP=
Agenda Packet
EXHIBIT A
A=Archive
BOX
FILE NO.
DESCRIPTION
M Q A DR
NO.
CW-006
6
38-0504
Public Artwork, Washington School
X X X 2016-34
Fence, Artwork: Desert Road,
Contract No. 504
CW-006
6
38-0505
Public Artwork at the Haystack
X X X 2016-34
Greenbelt Site, Contract No. 505
CW-006
6
38-0506
Public Artwork, Robert Perless,
X X X 2016-34
Contract No. 506
CW-006
6
38-0507
Public Artwork, Civic Center Park,
X X X 2016-34
Artwork: The Dreamer, Contract No.
507
CC-002
6
38-0508
Civic Center Design Services, John
X X X 2016-34
Outcault,
Contract No. 508
CC-002
6
38-0509
Environmental Impact Report,
X X X 2016-34
Altamira Project, Culbertson, Adams
& Assoc., Contract No. 509
CC-002
6
38-0511
Reimbursement Agreement
X X X 2016-34
between City of Palm Desert and
the Villas at Desert Falls, Track
22690,
Contract No. 511
CC-002
6
38-0512
Palm Desert Corporation Yard
X X X 2016-34
Facilities, Contract with
Geotechnical Services for site soil
survey,
Contract No. 512
CC-002
6
38-0514
Palm Desert Library Site, Contract
X X X 2016-34
with Geotechnical Services for site
soil survey, Contract No. 513
CC-002
6
38-0518
Civic Center Design of the
X X X 2016-34
Corporation Yard, Agreement with
Interactive Design Corporation,
Contract No. 518
CC-002
6
38-0522
Cook Street Assessment District No.
X X X 2016-34
91-1,
Contract No. 522
CC-002
6
38-RD524
Beachstone Joint Venture, Limited
X X X 2016-34
and Westinghouse Desert
Communities, Inc. Agreement
Regarding Satisfaction and Release
of Remaining Obligation under
Acquisition and Reimbursement
Agreement, Contract No. 524 (Bella
Vista)
CW-006
6
38-RD525
Loan Agreement for Self Housing
X X X 2016-34
Program — First Bank
Page 1
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BOX FILE NO.
NO.
CC-002 6 38-RD529
CC-002 6 38-0530
CC-002 6 38-0531
CC-002 6 38-0532
CC-002 6 38-0534
CC-002 6 38-0535
CC-002 6 38-0536
CC-002 6 38-0540
CC-001 6 38-0541
CC-002 6 38-0542
CC-002 7 38-0543
CW-006 7 38-0544
RESOLUTION NO. 2016 - 34
EXHIBIT A
DESCRIPTION
M Q A DR
Design & Installation of Signs Civic
X X X 2016-34
Center
Intersection Improvements, Highway
X X X 2016-34
111 and Monterey Avenue, Project
562-93, Contract No. 530
Reimbursement Agreement for
X X X 2016-34
Western Community Developers for
Storm Drain Installation for San
Tropez Villas. Contract No. 531
Engineering Services for Von's
X X X 2016-34
Center/Highway 111 Access,
Contract No.532
Geotechnical Services for
X X X 2016-34
Concession Stand Site,
Contract No. 534
Geotechnical Services for Multi-
X X X 2016-34
Purpose Recreation Facility at Palm
Desert Civic Center, Contract No.
535
Owner Participation, Agreement
X X X 2016-34
between Redevelopment Agency
and Dr. Suresh C. Shah,
Contract No. 536
Engineering Services Corporation,
X X X 2016-34
Preparation of metes and Bounds
legal description, Contract No. 540
Fiscal Impact Report for Annexation
X X X 2016-34
No. 29, Consultant Services with
Jonathan and Associates, Contract
No. 541
Construction of Civic Center,
X X X 2016-34
Landmark Organization Inc.,
Contract No. 542. (3 Files).
Engineering Services for the
X X X 2016-34
Annexation to Landscape and
Lighting Assessment District No.5,
Country Club Drive and Cook Street
with Kicak and Associates, Contract
No. 543
Agreement Purchase/Sale between
X X X 2016-34
Quail 384 Limited Partnership
Redevelopment Agency and Palm
Desert, Contract No. 544.
Page 2
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RESOLUTION NO. 2016 - 34
Q=Questys AP= Agenda Packet
EXHIBIT A
A=Archive
BOX FILE NO.
DESCRIPTION
M Q A DR
NO.
CC-001 7 38-RD545
Redevelopment Feasibility Study
X X X 2016-34
Area No. 4, Rosenow Spevacek
Group, Inc. Contract No. 545.
CC-002 7 38-0546
Civic Center Well Metering
X X X 2016-34
Agreement with the Coachella
Valley District, Contract No. 546
CC-002 7 38-0547
Construction Administration for Civic
X X X 2016-34
Center Addition with A. I. A., A
Corporation, Contract No. 547.
CC-002 7 38-0549
Agreement Between the City of
X X X 2016-34
Palm Desert and Coachella Valley
Water District, Water Tank Project,
Contract No. 549.
CC-002 7 38-0550
Monterey Avenue Widening For
X X X 2016-34
Bikeway Improvements, Project No.
643-91, Contract No. 550 with
Contract Compliance
Representative.
CC-002 7 38-0552
Extension of Contract for Landscape
X X X 2016-34
Maintenance of Hovley Lane West,
Assessment Zone # 6 with
Environmental Car, Inc., Contract
No. C05522.
CW-006 7 38-RD554
Housing Assistance Payment
X X X 2016-34
Contracts, Exhibits for William 72-
Unit Senior Project, The Pueblos
(15-Unit senior), Santa Rosa (24-
Unit Family). Housing Authority of
the County of Riverside, Contract
No. RD-554.
CC-002 7 38-RD555
Feasibility Study Municipal Golf
X X X 2016-34
Course, Contract No. RD-555
CC-002 7 38-0556
Materials Testing and Special
X X X 2016-34
Inspections for Civic Center
Addition. Contract with ICG
Incorporated, Contract No. 556
CC-002 7 38-0557
Agreement with The Holt Group for
X X X 2016-34
Engineering Services, El Paseo
Median Modifications, Contract No.
557.
CC-002 7 38-0559
Master Drainage Plan Update 1991,
X X X 2016-34
Contract No. 559
CC-001 7 38-560
Palm Desert Calendar Art
X X X 2016-34
Descriptions and Artist Information,
1992
Page 3
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RESOLUTION NO. 2016 - 34
Q=Questys AP= Agenda Packet
EXHIBIT A
A=Archive
BOX FILE NO.
DESCRIPTION
M Q A DR
NO.
CC-002 7 38-0561
Joint Agreement between Southern
X X X 2016-34
California Edison and Palm Desert.
Appropriation for Southern
California Edison Engineering
Drawings for Highway 111 Crossing
Undergrounding, Phase II. Contract
No. 561.
CC-001 7 38-0562
Creation of Economic Development
X X X 2016-34
Video for Palm Desert.
Contract with International
Corporate Video, Inc. Contract No.
562.
CC-002 7 38-0563
Award Bid for Telephone and
X X X 2016-34
Computer Cabling to Interconnect
Solutions Incorporated, Contract No.
563.
CW-006 7 38-0566
Artwork for Civic Center Park,
X X X 2016-34
Sculpture Walk, Site No. 8, Contract
No. 502 with Barbara Grygutis.
CW-006 7 38-0567
Design Services for Enhancement
X X X 2016-34
of the Peace Memorial Site by Ross
Andrews & Associates Architects,
Inc.
Contract No. C0567
CC-002 7 38-0568
Landscape Maintenance in Highway
X X X 2016-34
111 by Karleskint-Crum, Inc.
CC-002 7 38-0570
Engineering Study- Golf Cart
X X X 2016-34
Transportation Program with Robert
Bein, William Frost & Associates,
Contract No. 570
CW-006 7 38-RD571
Agreement with the Rosenow
X X X 2016-34
Spevacek Group, Inc. to Provide
Tax Increment Verification Services.
Contract No. 571
CC-002 7 38-0573
Landscape Maintenance for
X X X 2016-34
President's Plaza Parking Lots
Agreement with Pacific Motion,
Contract No. C0573 Aquascape Inc.
CC-002 7 38-0576
Von's Shopping Center/Highway
X X X 2016-34
111 Roadway Improvement
Agreement with Ware & Freidenrich.
Contract No. C0576
CC-002 7 38-0577
Landscape Architectural Services
X X X 2016-34
for Civic Center with Wayne Carlton
Connor & Associates. Contract No.
577.
Page 4
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RESOLUTION NO. 2016 - 34
Q=Questys AP= Agenda Packet
EXHIBIT A
A=Archive
BOX FILE NO.
DESCRIPTION
M Q A DR
NO.
CW-006 7 38-0578
Fabrication and Installation of an
X X X 2016-34
Artwork at the Civic Center
Sculpture Walk Site "C", Agreement
with Mr. Curt Mattson, Sculptor for
The Messenger of the Puul.
Contract No. 578.
CW-006 7 38-0580
Casting and Sale Agreement for
X X X 2016-34
The Messenger of the Puul with Mr.
Curt Mattson, Sculptor. Contract No.
580.
CC-002 7 38-0581
Formation of Community Facilities
X X X 2016-34
District to Finance the Construction
of Indian Ridge Country Club.
Petition Files by Sunrise Desert
Partners. Contract No. 581.
CC-002 7 38-0582
Landscape Maintenance Service for
X X X 2016-34
Palm Desert Sports Facility
CC-002 7 38-0584
Facility Management System
X X X 2016-34
Agreement Extension with LBT
Engineers, Inc. Contract No. C0584
CC-002 7 38-0586
Agreement with Ahmanson
X X X 2016-34
Commercial
Development Company for the DLS
Access. Contract No. 586.
CC-002 7 38-0587
Engineering and Landscape Design
X X X 2016-34
Services for Ironwood Park.
Agreement with The Planning
Center. Contract No. 587
CC-002 7 38-0590
Landscape and Maintenance
X X X 2016-34
Services, El Paseo Street
Medians/Highway 74 to Highway
111 by Jordan Landscape, Inc.
Contract No. 590.
CC-002 7 38-0592
Reimbursement Agreement
X X X 2016-34
between City of Palm Desert and
Palm Desert Redevelopment
Agency. Res No. 91-135
Res 292 (Joint)
CC-002 7 38-R593
Engineering Services, White Water
X X X 2016-34
Storm Channel in Cook Street by
The Holt Group. Contract No.
RD593.
CC-002 7 38-0596
Engineering Services for the San
X X X 2016-34
Luis Rey Avenue Storm Drain
Agreement with BSI Consultants.
Contract No. 596.
Page 5
WMicrofilm
Q=Questys AP= Agenda Packet
A=Archive
BOX FILE NO.
NO.
CC-002 7 38-0597
CC-002 7 38-RD598
CC-002
7
38-C602
CC-002
8
38-RD604
CC-002
8
38-C606
CW-006
8
38-C608
CC-002
8
38-RD609
CC-002 8 38-RD610
CW-006 8 38-C6220
CC-002 8 38-C6240
CC-002 8 38-C6290
CW-006 8 38-C6300
RESOLUTION NO. 2016 - 34
EXHIBIT A
DESCRIPTION
M Q A DR
Engineering Services for the Toro
X X X 2016-34
Peak Road Storm Drain, Project No.
505-91, Agreement with ACM/Public
Works Director. Contract No. 597.
Geotechnical Services for the
X X X 2016-34
Whitewater Storm Channel Crossing
Facility at Cook Street. Agreement
with Rubicon Geotechnical. Contract
No. RD-598.
Landscape Retrofit Civic Center
X X X 2016-34
Complex. Contract 602
Multi -Purpose Recreation Facility &
X X X 2016-34
Civic Center Complex
James E Simon Co.
Cur, Gutter & Cross Gutter Repair
X X X 2016-34
by J.H.T. Construction, Project No.
753-92, Contract No. 606.
Artwork Lease Piano Picnic Table
X X X 2016-34
Seaward Johnson
Cooperative Agreement Project
X X X 2016-34
Area No. 1, No. 3 by Palm Desert
City Council and Palm Desert
Redevelopment Agency. Contract
Nos. RD6090 and RD6150.
CV Mosquito Abatement District
Cooperative Agreement Project
X X X 2016-34
Area No. 1, No. 3 by Palm Desert
City Council and Palm Desert
Redevelopment Agency Board.
Contract No. R0610/Closed Session
CV Park and Recreation District
Civic Center Signage Program
X X X 2016-34
Agreement with Jonathan &
X X X 2016-34
Associated, Inc. for Fiscal Impact
Report to be Completed/ Monterey
North Sphere Annexation
El Paseo Median Landscape Project
X X X 2016-34
with Price's Nursery &
Garden Supply, Contract No.
C06290.
Public Artwork, Artistic Picnic Table,
X X X 2016-34
David Mueller
Page 6
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RESOLUTION NO. 2016 - 34
Q=Questys AP= Agenda Packet
EXHIBIT A
A=Archive
BOX FILE NO.
DESCRIPTION
M Q A DR
NO.
CC-002 8 38-C6320
Engineering Services, Contract No.
X X X 2016-34
C06320 for Proposed Annexation
No.2 Landscape and Lighting
Assessment District No.5, Country
Club and Cook Street, Agreement
with Kicak and Associates.
CC-002 8 38-C6340
Engineering Design by Riverside
X X X 2016-34
County Transportation Commission,
Highway 111-Portola Avenue,
Contract No. C06340
CC-002 8 38-C6350
Palm Desert Utility Undergrounding
X X X 2016-34
Program Contract with Richard
Recht & Associates, Contract No.
C06350
CC-002 8 38-R6360
Second Golf Course Feasibility
X X X 2016-34
Analysis by Richard Caplan &
Associates, Contract No. R6360
CC-002 8 38-R6370
Disposition and Development
X X X 2016-34
Agreement, Sterling Partners
CC-002 8 38-R6380
Purchase Agreement of Portola
X X X 2016-34
Palms Mobile Home Park, Contract
No. R06380.
CC-002 8 38-C6390
Design Consultant of 1-10 and
X X X 2016-34
Cooks Street Interchange Contract
with Moffatt and Nichols.
CW-006 8 38-R6420
Self -Help Housing Project
X X X 2016-34
Agreement with Coachella Valley
Housing Coalition, Contract No.
R6420.
CW-006 8 38-C6440
Audit of City Parcels on County Tax
X X X 2016-34
Rolls
CC-002 8 38-C6480
Cook street Crossing & whitewater
X X X 2016-34
Flood Control Channel/1-10
Interchange - 1992
CC-002 8 38-C6530
Reimbursement Agreement with
X X X 2016-34
Quail Contractors for Offsite Storm
Drain Construction, Precise Plan 84-
3, San Tropez Villas
CC-002 8 38-C6540
Undergrounding Waiver and
X X X 2016-34
Landscape Agreement with Baja
Building Partnership
CC-002 8 38-C6550
Funding and Acquisition Agreement,
X X X 2016-34
City of Palm Desert and
Sunrise Desert Partner, Facilities
District 91-1/Indian Ridge Country
Club. Res 92-34
Page 7
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A=Archive
BOX
FILE NO.
NO.
CC-002 8
38-C6560
CW-006 8
38-C6570
CC-002 8
38-C6580
CW-006 8 38-C6590
CC-002 8 38-C6610
CC-002 8 38-C6630
CC-002 8 38-C6660
CC-002 8 38-C6680
CW-006 8 38-C6690
CC-002 8 38-C6700
CW-006 8 38-R6730
CC-001
Shelf
41-008
CC-001
Shelf
41-008
CC-001
Shelf
41-008
RESOLUTION NO. 2016 - 34
EXHIBIT A
DESCRIPTION
M Q A DR
Fiscal Agent Agreement, 91-
X X X 2016-34
1/Indian Ridge Country Club
Bond Purchase Agreement, 91-1
X X X 2016-34
Indian Ridge Country Club
Joint Community Facilities District
X X X 2016-34
No. 91-1, Financing Agreement —
Indian Ridge
Agreement Between the City of
X X X 2016-34
Palm Desert and The Linda Clifford
Myers / C.C. Myers Revocable Trust
— Closed Session
Ironwood Park Construction
X X X 2016-34
Rehabilitation/Resurfacing Fred
X X X 2016-34
Waring between Hwy 111 and Town
Center.
Traffic Signal Installation on Cook
X X X 2016-34
Street and Merle Dr., Project No.
566-94, and Country Club Drive and
San Tropaz/Suncrest, Project No.
568-94.
Street Repairs and Overlay Program
X X X 2016-34
by E.L. Yeager Construction Co.,
Inc., Contract No. C06680.
Public Artwork, Fabrication of 5
X X X 2016-34
Coyote Benches by Mr. Ben
Watling, Contract No.006690
Contract No. C06700 with Cook
X X X 2016-34
Partners Limited Authorizing the
City and the Redevelopment
Agency to Enter into s six -Month
Exclusive Right to Negotiate
Agreement for Section 4
Recreation Services & Maintenance
X X X 2016-34
Agreement with the Coachella
Valley Recreation and Park District,
Cahuilla Hills Park Maintenance -
Contract No. R06730
SCHEDULE OF INVESTMENTS-
NO AP X 2016-34
2007
SCHEDULE OF INVESTMENTS-
NO AP X 2016-34
2008
SCHEDULE OF INVESTMENTS-
NO AP X 2016-34
2009
Page 8
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BOX
FILE NO.
NO.
CC-001 Shelf
41-008
CC-001 Shelf
41-008
CC-001 Shelf
41-008
CC-001 Shelf
41-008
RESOLUTION NO. 2016 - 34
EXHIBIT A
DESCRIPTION
SCHEDULE OF INVESTMENTS-
2010
SCHEDULE OF INVESTMENTS-
2011
SCHEDULE OF INVESTMENTS-
2012
SCHEDULE OF INVESTMENTS-
2013
M Q A
NO AP X
NO I AP X
NO AP X
NO I AP X
DR
2016-34
2016-34
2016-34
2016-34
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