HomeMy WebLinkAboutRes 2016-35 - Dest of Rcrds - City ClerkX- T
RESOLUTION NO. 2016- 35
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF RECORDS FROM THE OFFICE
OF THE CITY CLERK, AS INDICATED ON THE RECORDS RETENTION
SCHEDULE (ADOPTED MAY 14, 2015). RECORDS FROM 1985
THROUGH 2O13 (EXHIBIT A)
WHEREAS, the Office of the City Clerk of the City of Palm Desert, California, has
records that have met or exceeded the retention period caused by the official files, records,
exhibits, and other documents of said office pursuant to the Retention Schedule set forth on
City Council Resolution No. 2015-32; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or
audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of all documents and
records from files as set forth in Exhibit 'A," attached hereto, which have met or exceeded
their retention period.
Section 3. That the paper records dated 1985 through 2013 are Advertising,
Southern California Edison, Southern California Gas Company, Coachella Valley Water
District, and Outside Agency Funding (Charitable Contributions) correspondence and
working files that are not digitally imaged and have exceeded their retention period.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 12th day of May, 2016, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-212016
ROBERT A. SPIEGEL, MAYOR
RESOLUTION NO. 2016- 35
EXHIBIT "A"
DESTRUCTION OF RECORDS FROM
THE OFFICE OF THE CITY CLERK
DOCUMENTS HAVE MET OR EXCEEDED THEIR RETENTION PERIOD
RETENTION NO.
CONTRACT NO.
CC-041
20
Advertising 2013
CW-032
41-004
Outside Agency Funding FYs 2006/007 through
2010/2011
CW-056
43-006
Southern California Edison 1985 — 2005
CW-056
43-006
Southern California Edison 2006 — 2008
1 CW-056
1 43-006
1 Southern California Edison 2009 — 2010
1 CW-056
1 43-007
1 Southern California Gas Co. 1985 — 2006
1 CW-056
1 95-003
1 Coachella Valley Water District 2012-2013