HomeMy WebLinkAboutRes 2016-36 - Dest of Rcrds - Cimnty Dvlpmnt-PlanningRESOLUTION NO. 2016- 36
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF RECORDS FROM THE
DEPARTMENT OF COMMUNITY DEVELOPMENT/PLANNING, AS
INDICATED ON THE RECORDS RETENTION SCHEDULE (ADOPTED
MAY 14, 2015). RECORDS FROM 1987 THROUGH 2O09 (EXHIBIT "A")
WHEREAS, the Department of Community Development of the City of Palm
Desert, California, has imaged, in compliance with applicable state laws, official files,
records, exhibits, permits, and other documents of said department; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be
altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R,
or WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PALM DESERT, CALIFORNIA, AS FOLLOWS:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version of
the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on the
images as the "Official Record" and will be retained for the applicable retention period.
Section 3. That paper files dated 1987 to 2009 containing change of zones,
conditional use permits, development agreements, general plan amendments,
miscellaneous, parcel maps, parcel map waivers, precise plans, tentative parcel maps,
tentative tract maps, and variances have exceeded its retention period (Exhibit "A").
RESOLUTION NO. 2016- 36
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 121-h day of May 2016, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
ROBERT A. SPIEGEL, MAYOR
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