HomeMy WebLinkAboutCDBG Recommendation - FY 2016-2017REQUEST:
SUBMITTED BY:
DATE:
CONTENTS:
Recommendation
By Minute Motion:
CITY OF PALM DESERT
SPECIAL PROGRAMS DEPARTMENT
STAFF REPORT
APPROVE OUTSIDE AGENCY FUNDING
RECOMMENDATION FOR FY 2016/2017
DEVELOPMENT BLOCK GRANT (CDBG) FUNDING
ACTION PLAN
Frankie Riddle, Director of Special Programs
May 12, 2016
None
COMMITTEE
COMMUNITY
AND ONE-YEAR
1. Approve Outside Agency Funding Committee recommendation for FY
2016/2017 Community Development Block Grant (CDBG) funding as proposed;
2. Approve FY 2016/2017 CDBG One -Year Action Plan;
3. Authorize the Interim City Manager to sign FY 2016/2017 CDBG One -Year
Action Plan Certifications; and
4. Authorize staff to submit the FY 2016/2017 CDBG One -Year Action Plan to the
U.S. Department of Housing and Urban Development (HUD).
Strateqic Plan Obiective
N/A
Executive Summary
The City's Outside Agency Funding Committee met on March 15, 2016, to review and make
recommendations on Community Development Block Grant (CDBG) applications for FY
2016/2017. The U.S. Department of Housing and Urban Development (HUD) announced Palm
Desert's FY 2016/2017 allocation of $294,678.00, which is an increase of $25,164 from FY
2015/2016. In addition to the City's coming year's allocation, the City had $16.80 in un-
programmed CDBG funds bringing the total funding available to $294,694.80.
As part of the annual CDBG process, a Notice of Public Hearing and 30-day public input period
was published in the Desert Sun and posted on the City's webpage relative to the CDBG Action
Plan. In addition, City Council was provided a copy of the Action Plan for review prior to the
May 12, 2016, meeting. No comments have been received.
STAFF REPORT
FY 2016/2017 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AND
ONE-YEAR ACTION PLAN
MAY 12, 2016
PAGE 2
Background
The City conducted its first public hearing to open the 30-day comment period and receive
public input regarding the Community Development Block Grant (CDBG) FY 2016/2017 funding
cycle at the December 10, 2015, City Council meeting.
On March 15, 2016, the Outside Agency Funding Committee reviewed all FY 2016/2017
CDBG applications received and made recommendations for funding as outlined in the
tables below. These tables outline all organizations that submitted CDBG applications,
funding recommendation, proposed award amount, and the original amount requested.
Those applicants listed in the recommended for funding column have been identified as
potential funding recipients.
The award distribution formula as stipulated by HUD is provided below and reflected in the
awards as shown in the aforementioned tables:
• 15% (maximum) for public service;
• 20% (maximum) for administration; and
• 65% to 85% (if all 20% administration funds are not utilized) for capital improvement
projects.
The specific funding recommendations for each category is Capital Improvement at 65% =
$191,542 (including un-programmed funds); Pubic Service at 15% = $44,201; and
Administration at 20% = $58,935. (The only category that may exceed the maximum cap is
Capital Improvement.)
In addition, it should be noted that qualifying programs/projects recommended for award of
CDBG funding must meet one of the three National Objectives as identified by HUD, which
are: 1) to benefit low and moderate income persons (51 % or more must be low income); 2)
to aid in the prevention of or elimination of slum or blight; and 3) to meet an urgent need
such as a natural disaster.
The Outside Agency Funding Committee is recommending City Council approval of the
identified applicants and dollar award amounts as noted in the "Recommended for
Approval" column as proposed:
CAPITAL IMPROVEMENT TYPE PROJECTS
TOTAL AVAILABLE CAPITAL IMPROVEMENT FUNDS AT APPROXIMATELY 65% = $191,542.00
(ABOVE AMOUNT DOES NOT INCLUDE ADDITIONAL UNPROGRAMMED FUNDS = $16.80)
TOTAL FUNDS AVAILABLE = $191,558.80
Recommended Recommended
Original Request
No.
Organization Name: For Appproval For Denial
Amount
1.
Desert Aids Project $25,000.00
$25,000.00
2.
Desert Arc $50,000.00
$50,000.00
3.
Martha's Village & Kitchen $60,000.00
$60,000.00
14.
Ranch Recovery Center $56,558.00
$74,527.00
Totals: 191,558.00 $0.00
$209,527.00
STAFF REPORT
FY 2016/2017 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AND
ONE-YEAR ACTION PLAN
MAY 12, 2016
PAGE 3
PUBLIC SERVICE PROGRAMS
TOTAL PUBLIC SERVICE FUNDS AT 15% = $44,201.00
Recommended
Recommended
Original Request
No.
Organization Name:
For Apj��roval
For Denial
Amount
1.
Angel View
$6,000.00
$5,000.00 1
2.
Catholic Charities San Bernardino &
$5,151.00
$20,000.00
Riverside Counties
1 3.
Coachella Valley Rescue Mission
$6,000.00
$25,000.00
4.
Desert Best Friends Closet
$6,000.00
$10,000.00
5.
Martha's Village and Kitchen
$10,000.00
$50,000.00
6.
Operation SafeHouse
$6,050.00
$6,049.19
7.
Red Hot Ballroom, Inc.
$5,000.00
$5,000.00
//oI
A%`j���,,,�������J///',,;'r
,,,,,,,,,,,,,,,,,,
8
Habitat for Humanity of theC` Coachella
$7,500.00 $7,500.001
Valley
9.
Riverside County Office on Aging
$9,000.00
$9,000.00
Totals:
$44,201.00
$16,500.00
$137,549.19
ADMINISTRATIVE COSTS
TOTAL ADMINISTRATIVE COSTS AT APPROXIMATELY 20%= $58.935.00
No. Organization Name: Costs:
1. Fair Housing Council $31,967.00
2. City Administrative Costs $26,968.00
(Davis Bacon, NEPA, Analysis to Impediments (Al) issues,
and staff costs)
Totals: $58,935.00
The Outside Agency recommended that staff determine if a small turf removal project could
be undertaken at the Joslyn Center in the amount of $6,558. Staff met with Joslyn Center
staff, as well as the contractor working on the turf removal project at the site to determine if
there was a viable turf project. Unfortunately, the only remaining portion of turf removal
planned at the Center is the courtyard area, which is quite large and will exceed the
available funds. Since combining CDBG funds with other non -prevailing wage funds, would
contaminate the project and require the whole project to be subject to prevailing wage and
Davis -Bacon regulations, staff is recommending that the $6,558 be awarded to The Ranch
Recovery Center as noted in the above table.
In addition, recommendation was made to fund the Red Hot Ballroom, Inc. upon approval
from Lincoln Elementary School to provide necessary student tracking documentation.
Principal Mary Alice Owings agreed to provide information with the understanding that the
documents be kept confidential. As a result, as recommended, Coachella Valley Rescue
Mission funding was reduced to $6,000 with $5,000 awarded to Red Hot Ballroom, Inc.
The Committee based its funding recommendation on organizations with programs that
provide the most benefit to the Palm Desert community, identified needs within the
community (e.g. homelessness, food, counseling, persons with disabilities, etc.), previous
funding history, type of program and target recipients, new programs, benefit to Palm
Desert residents, and if the programs qualified for CDBG funding. See notes in the
attached table for specific reasoning of funding recommendations made pertaining to each
applicant.
STAFF REPORT
FY 2016/2017 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AND
ONE-YEAR ACTION PLAN
MAY 12, 2016
PAGE 4
Per CDBG regulations, staff will monitor funded organizations through various means such
as on -site visits; monthly, quarterly, and annual reports; and phone calls and emails until
programs/projects have been completed. For capital improvement type projects, staff will
be on -site throughout the project to monitor progress of work, as well as to conduct random
employee interviews of contractors and subcontractors, which is required per Davis -Bacon
Prevailing Wage regulations.
City Council's approval of CDBG applicants and awards will be included within the One -Year
Action Plan and submitted to HUD upon approval.
Staff recommends approval of the Outside Agency Funding Committee's FY 2016/2017
CDBG funding recommendation and the One -Year Action Plan as submitted so that staff
may remit items to the U.S. Department of Housing and Urban Development (HUD).
Submitted By:
Praf*ie Ric dle
Director of Special Programs
Reviewed:
Janet oore
Director of Finance
Rudy Acosta
Assistant City Manager
Approved:
J. h
, G
usti McCarthy
Interi City Manager
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CITY OF PALM DESERT
NOTICE OF PUBLIC HEARING AND
30-DAY PUBLIC COMMENT PERIOD
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG)
FY 2016/2017 ONE-YEAR ACTION PLAN
NOTICE IS HEREBY GIVEN THAT a public hearing will be held by the City of Palm Desert to
receive public input and recommendations pursuant to the Housing and Community
Development Act of 1974 as amended as well as the Community Development Block Grant
Program regarding the proposed Final One -Year Action Plan for FY 2016/2017
The City will hold its final public hearing on May 12, 2016, at 4:00 p.m. or thereabouts to accept
public comments related to the Community Development Block Grant (CDBG) Program and
related items stipulated herein. Anyone interested in providing input for inclusion into the
proposed Final Plans is encouraged to attend the meeting or contact the City staff person
designated below. The hearing will be held in the Palm Desert Civic Center, Council Chambers
located at 73-510 Fred Waring Drive, Palm Desert.
The City, as part of the existing Consolidated Plan process completed a Needs Assessment of
which is also available to assist in providing public comment. If desired, a copy may be
obtained from the City's website at www.citvofoalmdesert.ora or by request to the City of Palm
Desert's Special Programs Department.
The City as part of the Citizen's Participation Plan will accept public input during the 30-day
public comment period that commenced Friday, April 8, 2016, through the City's website at
www.citvofoalmdesert.orct and end on Wednesday, May 11, 2016.
The City will make available the One-year Action Plan at the following location: Palm Desert
Civic Center at 73-510 Fred Waring Dr., Palm Desert, CA 92260. The general public may
request a copy of the document by contacting City Hall at (760) 346-0611, ext. 331 or by picking
up a copy at the above location from 8:00 to 5:00 p.m., regular business hours.
IN ADDITION, THE CITY COUNCIL WILL CONSIDER PUBLIC COMMENTS RELATIVE TO
THE CDBG ACTION PLAN AND FUNDING AWARD RECOMMENDATIONS AT ITS
MEETING OF THURSDAY, MAY 12, 2015, AT 4:00 P.M. OR SOON THEREAFTER.
All interested agencies, groups, and persons wishing to comment are invited to attend the public
hearing. Interested parties should appear at the above set public hearing to provide oral
comments on the specified date and location. Written comments should be addressed as
follows:
FRANKIE RIDDLE
DIRECTOR OF SPECIAL PROGRAMS
CITY OF PALM DESERT
73-510 FRED WARING DRIVE
PALM DESERT, CA 92260
*i�A_�HEL�LE D. KLASSEN, TY CLERK
CITY OF PALM DESERT, CALIFORNIA
April 8, 2016
Sanchez, Gloria
From: Moeller, Charlene <CMOELLER@palmspri.gannett.com>
Sent: Monday, April 11, 2016 8:57 AM
To: Sanchez, Gloria
Subject: RE: Legal Notice - PH 05/12/2016 - CDBG FY 2016/17 30Day Public Cmmnt & lyr Action
Pln
Good Morning,
Ad received and will publish on dates) requested.
Charlene Moeller I Customer Care Representative / Legals
The Desert Sun Media Group
750 N. Gene Autry Trail, Palm Springs, CA 92262
t 760.778.4578 1 f 760.778.4528 e: leaals@thedesertsun.com
The Coachella Valley's #1 Source in News & Advertising!
www.DesertSun.com I twitter @MyDesert I facebook tnedesertsur,
This email and any files transmitted with it are confidential and intended for the individual to whom they
are addressed. If you have received this email in error, please notify the sender and delete the message
from your system
From: esanchez@citvofoalmdesert.org Imailto:esanchez@citvofpalmdesert.orgI
Sent: Friday, April 08, 2016 3:38 PM
To: Email, TDS-Legals <leeals@thedesertsun.com>
Cc: rklassen@citvofoalmdesert.ore; friddle@citvofpalmdesert.ore; alawrence@citvofpalmdesert.ore:
mmiller@cityofpalmdesert.org
Subject: Legal Notice - PH 05/12/2016 - CDBG FY 2016/17 30Day Public Cmmnt & 1yr Action Pln
Good afternoon Charlene!
PLEASE PUBLISH THE FOLLOWING:
NOTICE OF PUBLIC HEARING
Notice of Public Hearing and 30-Day Public Comment Period for Community Development Block Grant
Program (CDBG) Fiscal Year 2016/2017 One-year Action Plan
TWICE IN THE DESERT SUN
Wednesday, April 13, 2016
Wednesday, April 20, 2016
If you have any questions or need additional information, please do not hesitate to contact me.
Enjoy the rest of your day and have a wonderful weekend!
Gloria