HomeMy WebLinkAboutC34470A-C - Plan Rvw Inspection Svcs - FY15-16 IncreaseCITY OF PALM DESERT
BUILDING AND SAFETY DEPARTMENT
STAFF REPORT
REQUEST: INCREASE TO PLAN REVIEW / INSPECTION SERVICE
CONTRACTS BUDGET ADJUSTMENT
SUBMITTED BY: Russell A. Grance, Director of Building and Safety
CONSULTANTS: Scott Fazekas & Associates
Willdan Engineering
CSG, Inc.
DATE: May 26, 2016
Recommendation
By Minute Motion, authorize an additional expenditure of $90,000 for professional
service agreement (Contract No. C34470A) to Scott Fazekas & Associates, and
(Contract No.C34470B) to Willdan Engineering, and (Contract No. C34470C) to
CSG, Inc., for building Plan Review and Inspection services for the remaining
fiscal year 2015/2016, which shall not exceed a new cumulative total of
$160,000. Funds are available in General Fund Account No. 1104420-4301000,
as set forth in the 2015/2016 budget.
Strategic Plan Obiective
Not Applicable
Discussion
The need to increase the amount in the Professional Architectural/Engineer Account is
due to the unanticipated increase in the level of construction activity throughout the City
with a construction valuation of over 96 million dollars. The requested $90,000 is
needed to cover contract plan check services for the balance of this fiscal year.
Based on my budget report through the accounting period 2015-2016, the current YTD
expenditures are $53,701.41 with a remaining balance of approximately $16,289.59. It
is projected that an additional $90,000 will be necessary to carry this budget line item
Staff Report — INCREASE TO PLAN REVIEW / INSPECTION SERVICE CONTRACTS
BUDGET ADJUSTMENT
Scott Fazekas & Associates
Willdan Engineering
CSG, Inc.
May 26, 2016
Page 2
through the balance of this fiscal year. The department has received 777 plan review
applications FYTD and has only sent 37 to our consultant for plan check services.
It is the intention of the Department of Building and Safety to review the majority if not
all of the plans submitted with city staff, and utilizes the Consultant only on the more
complex projects for structural review and to supplement city services as necessary.
The additional appropriation of $90,000 will be applied to the Professional Services
Account No. 1104420-4301000. It should be noted that when contract services are
utilized the cost is recoupable through plan check fees collected for that project.
Fiscal Analvsis
The cost for Contract Services is recoupable through plan check and permit fees
collected for projects, and has been included in the annual Building Departments budget
for FY 2014-2015 (Acct. # 1104420-4301000, $70,000 + $90,000 = $160,000). No
other fiscal impact is anticipated to the City.
Submitted By:
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Ru sell A. Grance, Director of Building a d Safety
Approved:
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teyMoore, Finance Director
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itAti McCarthy, Interim Manager