HomeMy WebLinkAboutC35010 - CO1 - Playground Resurfacing 924-16CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: APPROVE CHANGE ORDER NO. 1 TO CONTRACT NO. C35010
WITH T. J. JANCA CONSTRUCTION, INC., FOR THE FREEDOM
PARK AND HOVLEY SOCCER PARK PLAYGROUND
RESURFACING PROJECT IN THE AMOUNT OF $1,101.00
(PROJECT NO. 924-16)
SUBMITTED BY
CONTRACTOR
DATE:
CONTENTS
Recommendation
Mark Greenwood, P.E., Director of Public Works
T. J. Janca Construction, Inc.
2328 N. Batavia Street, #105
Orange, CA 92865
June 9, 2016
Change Order No. 1
Contractor's Request
By Minute Motion:
1. Approve Change Order No. 1 to Contract No. C35010 with T. J. Janca
Construction, Inc., for the Freedom Park and Hovley Soccer Park
Playground Resurfacing Project in the amount of $1,101.00;
2. Authorize the Director of Finance to move $1,101.00 from contingency
to base; and
2. Authorize the Mayor to execute the Change Order.
Funds are available in Account No. 4304618-4400100, Park Funds Reserve.
Strateqic Plan Obiective
Keeping the City's parks in good repair and within impact attenuation standards is an
on -going operations and maintenance function and, as such, does not directly
contribute to the objectives of the Strategic Plan.
Staff Report
Change Order No. 1 to Contract No. C35010 for Playground Resurfacing
Page 2 of 2
June 9, 2016
Background
On March 10, 2016, City Council awarded Contract No. C35010 to T. J. Janca
Construction, Inc., for the Freedom Park and Hovley Soccer Park Playground
Resurfacing Project in the amount of $68,575.00 along with a 10 percent contingency in
the amount of $6,857.50.
When the contractor began work on the Hovley Soccer Park playground, they
discovered that the subsurface was concrete and not compacted base gravel as is
typical. Since relatively inexpensive gravel could not be added on top of the concrete,
additional costs were incurred to install rubberized buffing material to achieve the proper
impact attenuation.
Fiscal Analvsis
Approval of this change order will increase the contract amount to $69,676.00. There is
no fiscal impact beyond the contract change.
Prepared By:
Ran y Chav z, Landscape Supervisor
Ja et . Moore, Director of Finance
Approval:
14/4 1 - ////, - "
McCarthy, Interim Manager
J
Depa n ead:
Mark rewnwood, P.
Direct r o" Public Works
Cl i Y OF PALM DESERT
CHANGE ORDER
Contract Purpose Resurface playgrounds at Hovley Soccer & Freedom
Parks
Consultant's Name T.J. Janca Construction, Inc.
Address: 2328 N. Batavia Street, #105
Orange, CA 92865
Contract # / P.O. # C35010 P 112607
Change Order No. I 1
Contingency: YES
Account No. I 4304618-4400100
Project No. I 924-16
Vendor No. I V0009426
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
In Contract Price In Contract Price
Installation of rubberized buffing material to achieve proper attenuation
at the playground at Hovley Soccer Park
TOTALS:
NET CHANGE IN CONTRACT PRICE:
JUSTIFICATION:
Additional funds required to achieve proper impact attenuation on playground surface at Hovley Soccer Park
1,101.00
1,101.00
1,101.00
TOTAL BUDGET FOR PROJECT: + 69,676.00 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 68,575.00 Amount Approved by Council: + 6,857.50
Less: This Change Order Amount: - 1,101.00 Less: Prior Change Order(s): - 0.00
BALANCE OF BUDGET Less: This Change Order: - 1,101.00
REMAINING FOR PROJECT: - Balance Remaining of Contingency: 5,756.50
The amount of the Contract will be increased by the sum of: One Thousand One Hundred One and 00/100
Dollars ($1,101.00).
See reverse
Contract C35010 Change Order No. 1 Continued from front
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or required to complete the Change Order items for a
lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner.
Contract Time Extension 0 Days.
Revised Contract Total $69,676.00
The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order
items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood
that the Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and
indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as
any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
REQUESTED BY:
CERTIFIED
FUNDS AVAILABLE:
DEPARTMENT HEAD
FINANCE DIRECTOR
NOTE: No payments will be made prior
to City Manager and Council approval
2. ACCEPTED BY:
CONTRACTOR Date Accepted
4. APPROVED BY:
ROBERT A. SPIEGEL, MAYOR Date Approved
CITY MANAGER Date Approved
See reverse ...
U. lanai Constrrakm Inc. !n-Teel Tod Inc.
General Contractor Calftmia Licensed Contractor Arizona
Lkense 774195 - B&C-61/D-12 AZ License 1489I&K-05
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May 24, 2016
City of Palm Desert
Attn: Randy ('ha%e/
73-510 Fred Waring Dr.
Palm Desert, ('A 92260-2578
StIBJFC 1: Change Order Request No. 1
Ilovley Soccer Park Added Buffing~
1 JC it 16-5101
Dear Mr. Cha%c/:
VIA E-MAIL,: rchavez'a'cilvofi)almdesert.org
Per our previous conwi-sation. «e are submitting this ('hange Order Request No. 11br 1" of added
buftings at Hovley Soccer Park.
The additional I" ol'buffings are required at the swing area to satisf) new AS1'M 1292 requirements.
The additional l" «as added to the total area to avoid a change in elevation on the wear course.
1,400 sq. ft. a 1.5 Ibs. per sq. ft. 2,100 Ihs. a .26 per lb.
Resin: 294 lbs. a 1.55 per lb.
Subtotal
O&F
Change Order Amount
Please issue a ('hinge Order in the amount of $1,101.00
Should you ha%e any questions please call.
Very truly \-ours,
-Fim Janck'
President
S 546.00
455.00
$1,001.00
100.00
$1,101.00
Toll Free 1-888-272-1191 •2328 N Batavia St, 0105, Orange, CA 92865 • Phone 714-921.3940 • Fax 714-921-3941
www.protectturf.com