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Home My WebLink AboutFY 2016-17 - DWGR VendorsCITY OF PALM DESERT STAFF REPORT REQUEST: AUTHORIZE THE USE OF NAMED VENDORS FOR PURPOSES OF PROVIDING RECURRING, ROUTINE SERVICES, SUPPLIES, AND MAINTENANCE TO THE DESERT WILLOW GOLF RESORT SUBMITTED BY: Martin Alvarez, Director of Economic Development DATE: June 9, 2016 CONTENTS: FY 2016-2017 Desert Willow Golf Resort Vendor List Recommendation By Minute Motion: 1. Authorize the use of vendors on the attached Desert Willow Golf Resort Vendor List for the purposes of providing recurring, routine services, supplies, and maintenance to the Desert Willow Golf Resort in the amount not to exceed $25,000 per vendor, for Fiscal Year 2016/2017, pursuant to Section 3.32.110 of the Palm Desert Municipal Code. Background Pursuant to Section 3.32.110 of the Municipal Code, the Desert Willow Golf Resort has the authority to obtain routine and recurring services, supplies, and maintenance by adopting a procedure approved by the City Manager. By creating the attached list, vendors may be utilized by the Desert Willow Golf Resort in order to provide routine, recurring services, supplies, and maintenance in an amount not to exceed $25,000 per vendor. As a responsibility to obtain the best prices, the Desert Willow Golf Resort operator routinely obtains bids depending on the type of supply, service, or maintenance to be completed. Bids are requested of local providers as well as outside the area to ensure competitive pricing. The list allows Desert Willow to operate efficiently, and respond promptly to guests providing the best possible customer service. The attached list supersedes all previous vendor lists and amendments. Generally, more than one provider has been listed to ensure availability and competitive pricing. Several service providers have a maximum per occurrence in order for recurring maintenance to be accomplished routinely and in a timely manner. The majority of the vendors have an established history of providing the Desert Willow Golf Resort with Staff Report FY 2016-2017 Desert Willow Golf Resort Vendor List June 9, 2016 Page 2 of 2 quality services/products at a competitive price. Staff will request changes to the list from time to time as is necessary to ensure quality, reliability, availability of service, supplies, and maintenance providers. Staff recommends approval of this request to facilitate the continued routine, recurring maintenance of the Desert Willow Golf Resort. Fiscal Analvsis There is no direct fiscal impact associated with this action; however, absence of such a list could potentially result in a loss of revenue due to the timing constraints associated with bidding multiple routine maintenance items, and the potential impact to golf course play. Submitted B Martin Alvarez Director of Economic Development Reviewed: J ne Moore, Director of Finance Approved: \�Oa4 - ////I- J I McCarthy, Interim Manager Department Head: Rudy A sta Assistant City Manager G Vda\Martin Alvarez\Desen Willow\Vendor List\SR DW Vendor ListFY 16-17.doc Desert Willow Golf Operations Course Maintenance OPERATING EXPENSE VENDORS UNDER $25,000 VENDOR NAME LOCATION DESCRIPTION AIR & HOUSE SOURCE Indio,CA Hydarulic Fittings & Hoses JAMWAY GLOBAL Aida,MI Fertilizer Tree Prunning & Removal Services (Limited Scope. 1ANDY LANDSCAPE TREE SERVICES Palm Desert, CA Majority done with City Contract) JAPECKS GOLF MAI NT. RESTORATION INDIO,CA putting cups, refurbish JARROWHEAD MOUNTAIN SPRINGS Phoenix,AZ Water JASBURY ENVIROMENTAL SERVICES Compton, CA Waste Oil Pickup IBAM LANDSCAPE & MORE INC Palm Desert, CA Course Reapair, Bridge, cartpaths IBARNES DISTRIBUTION Cleveland, OH Nuts & Bolts BECK OIL Coachella, CA fuel, oil ICALIFORNIA DESERT NURSERY Bermuda Dunes, CA Landscape plant material. ICAMERON DESERT NURSERY Bermuda Dunes, CA Nursery ICINTAS FIRST AID & SAFETY Cinncinati, OH First Aid Supplies lClassic Door & Gate, Inc Rancho Mirage, CA Electric Gate Repair CLOUDBURST ENGINEERING Palm Desert, CA Pump Station Maintenance DALE'S TIRE SALES Palm Springs, CA Tires DESERT BATTERY COMPANY Bermuda Dunes, CA Batteries -Filters DESERT FIRE EXTINGUISHER,INC Palm Springs, CA Fire Extinguisher Maintenance DESERT FOUNTAIN & GAS SUPPLY Palm Springs, CA Oxygen & Acetylene DESERT STEEL SUPPLY Indio, CA Steel Material DIVERSIFIED WATER SCAPES Laguna Niguel, CA Lake Maintenance ADO GO OIL Indio, CA Engine Oil Treatment JEAGLE ONE GOLF PRODUCTS Anaheim, CA Course Accesories, Small Tools JELMS EQUIPMENT RENTAL INC Indio, CA Equipment Rental FAIRWAY IRRIGATION DESIGN Palm Desert, CA. irrigation consultants AFORE -PAR Buena Park, CA Course Accessories Foster -Gardner Inc Coachella, CA Fertilizer, Chemicals IFRAZEE PAINT San Diego, CA paint IFULTON DISTRIBUTING Coachella, CA Cleaning- Restroom Suplies lGrainger Riverside, CA Equipment repair parts, Safety Supplies GREEN DESERT NURSERY Indio, CA Landscape plant material. Chain Link, Wood and Picket, Ornamental Iron, Vinyl, Decorative Fencing, Temporary Fencing, installing & GRIFFITH'S FENCE Indio,CA repairing fences HEGGE ELECTRICAL CONTRATORS Indio, CA Lighting, Electrical HD SUPPLY CONSTRUCTION&INDUSTRIPPALM DESERT,CA Hardware,tools, Building Materials HIGH TECH IRRIGATION Indio, CA Irrigation & Landscape Supplies HOME DEPOT Various local stores Landscape tools JJ.F MANUFACTURING, INC Chino, CA Course Accessories, Pvlons, Stakes IJACOBSEN WEST Bermuda Dunes, CA golf course equipment repair& Maintenance parts IJB AG Corp Indio, CA Tractor parts JIMMY'S EQUIPMENT Cathedral City, CA Small Equipment parts IKAMEN BEARING Indio, CA Bearings & Seals IKENNY STRICKLAND Coachella, CA fuel, oil ILAWSON PRODUCTS Reno, NV Nuts & Bolts ILUBE MASTER Chicago, IL Grease, Lubricant Oil IMAXIMUN SECURITY Palm Springs, CA. video cameras, repairs MORE ROOTS Chandler, AZ. fertilizer MOWER PLUS, INC Bermuda Dunes, CA Small Equipment parts �NAPA AUTO PARTS Palm Desert, CA Equipment Repair Parts SOLUTIONS WILDLIFE Desert Hot Springs, CA Water fowl Control (NATURAL NEW AGE SECURITY SYSTEMS Surveillance Video cameras, repair SNIVEL PARTS & MFG CO. LLC Chicago, ILL Course Accessories OLD SCHOOL TIRE DISPOSAL Rialto, CA. tire disposal, recycle PAR WEST TURF SERVICES Huntingting Beach, CA. golf course accessories PALM SPRINGS LEAK DETECTION INDIO,CA Leaks, Plumbing repair IPATTON DOOR & GATE Palm Springs, CA Electric gate Repair Desert Willow Golf Operations PEST CONTROL SOLUTIONS Cathedral City, CA. live bee removal POWER AWARDS Palm Desert, CA. award trophies, name plaques IROBERT J. VALDIVIA La Quinta, CA. course repair, cement work, cartpaths, IS AND G PUMPING SERVICE Palm Desert, CA Plumbing Repairs and Clean Out S.C. SIGNS & SUPPLIES L.L.0 Anaheim, CA Signs SAFETY KLEAN SYSTEMS Plano, TX Shop parts Washer with EPA Compliant SAME DAY EXPRESS Palm Desert, CA. waterfowl control ISEABORN CANVAS San Pedro, CA Flags (SECURITY SIGNAL DEVICES Anaheim, CA Alarm Company Sign A. Rama Palm Desert, CA Custom monuments, yard signs, repairs ISIMPLOT PARTNERS Palm Desert, CA Chemicals ISITEONE LANDSCAPE SUPPLY PALM DESRT,CA Irrigation, Landscape Supplies ISorpresa Tacos Cathedral City, CA Employee enterteiment - Tacos South West Pump Drill Coachella, CA Pump Work -Majority done w/City contract SOUTHWEST BOULDER & STONE Indio & Cathedral City, CA Sand & Gravel,Boulders ISoutwest Plumbing, Inc Thousand Palms, CA Leaks, Plumbing repair ISoutwest Reps, LLC Indio, CA Course Accessories SPORTS TURF Placentia, CA Irrigation Supplies STAPLES Various local stores Office Supplies IStotz Equipment Indio, CA Equipment parts THE LOCK SHOP Palm Desert, CA Keys, pad locks THE SOCO GROUP Indio,CA fuel, oil STOP OF THE LINE SIGNS La Quinta, CA Monuments, Signs ITORRENCE'S FARM IMPLEMTS Thermal, CA Tractor parts TRIMS SOFTWARE Peoria, AZ Purchase Order Software TURF STAR, INC Palm Desert, CA Equipment repair parts JUncle Don's Hobbies Palm Desert, CA Goosinator parts, repair Tree Prunning & Removal Services (Limited Scope. UNION TREE SERVICE Cathedral City, CA Majority done with City Contract) VINTAGE ASSOCIATES NURSERY Bermuda Dunes, CA Spray Applications, Nursery Vortex Industries, Inc Riverside, CA Electric Gate Repair IWAXIE Thousand Palms, CA Cleaning -Restroom Supplies WEST COAST SAND & GRAVEL Thermal, CA Sand & Gravel,Boulders I WEST COAST TURF Palm Desert, CA Sod lWestern Pump Indio, CA Fuel tank repair & maintenance IWJ CHRISTENSEN ENTERPRISES Salt Lake City, UT Replacement and Repairs for Rake Caddies IYOSHI LAWMOWER SHOP LLC PALM SPRINGS,CA Landscape tools