HomeMy WebLinkAboutC33050 - 3 month Extension - Janitorial Svcs at PD Sheriff StationCITY OF PALM DESERT
OFFICE OF THE CITY MANAGER
STAFF REPORT
REQUEST: APPROVE A THREE-MONTH EXTENSION OF CONTRACT NO C33050
WITH WURMS JANITORIAL SERVICES, INC. TO PROVIDE
JANITORIAL SERVICES AT THE PALM DESERT SHERIFF
SUBSTATION (73-520 FRED WARING DRIVE).
CONTRACTOR: WURMS JANITORIAL SERVICES, INC.
544 Bateman Circle
Corona, California 92880
SUBMITTED BY: Stephen Y. Aryan, Risk Manager
DATE: June 30, 2016
Recommendation
By Minute Motion,
1. Authorize the approval of a three-month extension to Contract No, C33050 with Wurms
Janitorial Services, Inc. for the period of July 1, 2016, through October 1, 2016.
2. Authorize staff to advertise bids for janitorial services at the Palm Desert Police Department
Substation located at 73-520 Fred Waring Drive.
In September 2013, the Palm Desert City Council awarded Wurm's Janitorial Services, Inc. an
annual contract for monthly janitorial services at the Palm Desert Police Substation located at 73-
520 Fred Waring Drive. Wurm's was providing such services since 2011 and the Council
subsequently approved two one-year extensions. The current contract will expire on June 30,
2016. Staff requests authorization to go out to bid and an extension to the current agreement.
Currently Sheriff Communication Operations (911 dispatch) and Investigations (Homicide,
Narcotics, etc.) are provided at the substation. The Riverside County Sherriff's Department
occupies both floors of this facility, but janitorial services are currently needed for the main floor.
The County and City entered into a lease agreement, and the City has responsibility for
maintenance operations, which includes janitorial services. The county provides lease payments to
the City that are calculated to cover maintenance operations and fair market lease. Please note
that the building totals 25,393 square feet.
Staff respectfully requests authorization to go out to bid for these services. In the interim, a three-
month extension to the existing agreement is also recommended. As this is a secured and public
safety critical facility, any janitorial maintenance staff has to undergo and pass a thorough
background check by the Sheriff's Department. The current vendor has the appropriate security
clearance. If a new vendor is selected, they would also have to obtain the necessary clearances
before being granted building access.
Staff Report -Contract C33050 Extension
June 30, 2016
Page 2 of 2
Fiscal Analvsis
The current costs of janitorial services at the police substation are $1,754.99 per month. Funds for
this service are currently available in Sherriff Substation Maintenance Account. Staff will not know
the new monthly amount until all bids are received.
Submitted By:
Stephen Y. Ary#'
Reviewed by:
JkngVMoore, Director of Finance
Approval:
McCarthy, Interim 7
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