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HomeMy WebLinkAboutFY 16-17 - Vendors - Abatement ServicesCITY OF PALM DESERT DEPARTMENT OF COMMUNITY DEVELOPMENT STAFF REPORT REQUEST: STREAMLINE THE USE OF VARIOUS VENDORS AND QUALIFIED SERVICE PROVIDERS BY APPROVING THE ABATEMENT SERVICES VENDORS LIST, AND GRANTING EXCEPTION TO BIDDING REQUIREMENTS AS PROVIDED FOR BY SECTION 3.32.090 OF THE PALM DESERT MUNICIPAL CODE FOR FISCAL YEAR 2016-2017 SUBMITTED BY: Pedro Rodriguez, Code Compliance Supervisor DATE: June 30, 2016 CONTENTS: Abatement Services Vendors List Recommendation By Minute Motion: 1. Approve and authorize staff to use vendors on the Abatement Services Vendors List appended to this report; and 2. Approve exception to bidding requirements as provided for by Section 3.32.090 of the Municipal Code for Fiscal Year 2016-2017 Background The Code Compliance Division utilizes a variety of abatement contractors regularly through the year. Staff has compiled a list of qualified, cost effective local vendors and service providers capable of offering immediate services to abate conditions that threaten the health, safety and general welfare of the public. A notice was also publically posted inviting interested parties to submit letters of interest, their business and contractors' license information and evidence of insurance coverage. Approval of the use of the qualified providers allows the City to save money and time, thereby providing for more efficient operations and cost savings. The approval of the list will simplify the process to acquire the services as needed. Section 3.32.090 of the Palm Desert Municipal Code exempts from portions of the procurement processes certain services that are unique or not subject to competition from the bidding process. Code Compliance utilizes this section (including the authority granted in Chapter 8.20, Public Nuisances) to address urgent situations that require expedited abatement to protect the health, safety and general welfare of the public. These abatement services are unique that they combine the need for prompt action with a scope of work that varies from one purchase to the next; no two properties require the same abatement work, but they each need immediate action to protect the health, safety and general welfare of the public. Staff Report Various Vendors and Qualified Services June 30, 2016 Page 2 of 2 Because the scope of work in not known until exigent conditions requiring abatement arise, there is not sufficient time to solicit bids without endangering the health and welfare of the public. This list of vendors is also utilized for code compliance cases that do require abatement not presenting exigent circumstances. For example foreclosure properties have created an impact to residential communities. These abandoned properties are abandoned and left behind with green, stagnate swimming pools that have the potential to propagate the deadly West Nile Virus; odorous, decaying items that include household trash and other offensive material that is in close proximity to adjoining properties thus prompting exigent conditions requiring prompt abatement. Beehives that are found by virtue of their location can be an immediate threat to surrounding residents and pedestrians; and other related situations that may adversely affect the health, safety and general welfare of the public. Abatement services for any given property typically cost less than $500, but occasionally can reach several thousand dollars. Approval of the staff recommendation will ensure that vendors can be engaged quickly, and that if the value of their work exceeds a cumulative amount of $10,000 during the course of a year, they can continue to provide contractor abatement services to the city if they are on the abatement services vendors list. Purchases and/or services valued at more than $25,000 will follow the standard procedures for procurement. Staff, therefore, requests that the City Council approve the use of these mostly local vendors and service providers for fiscal year 2016-2017. Fiscal Analvsis Approval of this request will result in savings to the City in staff time and effort by avoiding delays in procurement of various contractor abatement services. Submitted by: Pedro Rodriguez Code Compliance Superviso JApet Ooore Direc or of Finance Approval: McCarthy i City Manager Department Head: 14&- Ryan Stendell Director of Community Development ABATEMENT SERVICES VENDORS LIST Fiscal Year's 2016/2017 Vendor Number Vendor 2484 Canyon Pools, Incorporated Palm Desert, CA 92211 Local source for nuisance abatement to include pool and spa draining, landscape cleanup, and abatement of dead and dying landscaping. 8579 Carinos Landscape Palm Desert, CA 92260 Local source for nuisance abatement to include landscape cleanup and abatement of dead and dying landscaping. 9912 Classic Landscape & Maintenance Desert Hot Springs, CA 92240 Local source for nuisance abatement to include landscape cleanup and abatement of dead and dying landscaping. 8445 Horizon Professional Landscape Coachella, CA 92253 Local source for nuisance abatement to include landscape cleanup and abatement of dead and dying landscaping. 4601 VM Pool Service and Repairs Indio, CA 92201 Local source for nuisance abatement to include pool draining. 12712 The Construction Zone Palm Desert, CA 92260 Local source for nuisance abatement to include landscape cleanup and abatement of dead and dying landscaping, and a general contractor. 10021 Miller's Trauma Scene Restoration Palm Springs, CA 92262 Local source for nuisance abatement to include crime and trauma scene restoration. 11412 Killer Bee Pest Control, Incorporated Desert Hot Springs, CA 92240 Local source for nuisance abatement to remove bees.